REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, August
19, 2010
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, August 18, 2010.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, July 15, 2010 and special meetings dated Thursday, July 22, and August 5, 2010.
The
following items, No. 4 through 35 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 4-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $105,000.00 $110,972.30 $335,972.30
1110-52000 Benefits $40,000.00 $40,000.00 $43,141.00 $123,141.00
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $266,641.53 $115,996.39 $254,687.18 $637,325.10
1110-55000 Capital $10,000.00 $0.00 $0.00 $10,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $100,000.00 $0.00 $100,000.00
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $436,641.53 $360,996.39 $408,800.48 $1,206,438.40
To appropriate miscellaneous and Tax Commission receipts for the month of July 2010 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $698.74 Special Fuel Tax $22.80
Reimb Gas & Fuel D-2 $324.26 Veh Coll for Rds /w CRIRF$436,755.84 Reimb Gas & Fuel D-3 $3,423.46
Reimb Parts & Serv Repair D-1 $0.00 Interest $2,129.90
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,062,594.37
Reimb Parts & Serv Repair D-3 $462.76
Reimb from General Fund D-1 $37,744.28
Reimb. Auction Proceeds D-2 $6,101.76
Reimb
from
Reimb
from
Reimb
from
Reimb from Twn of Luther D-3 $50,716.14
Reimb
from City of
Miscellaneous Receipts Total $143,844.03 Total Receipts $1,206,438.40
5.
Discussion and possible action on Resolution
CBRIF 1-11: Cash fund appropriation for
1111-1200-2011-54000 Operation $704,815.23
To appropriate receipts for the month of July 2010. (Document Received)
6. Discussion and possible action on Resolution TMF 3-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $4,652.00
1140-1500-2011-52000 Benefits $1,860.80
1140-1500-2011-54000 Operation $5,117.20
Total $11,630.00
To appropriate receipts for the month of July 2010. (Document Received)
7. Discussion and possible action on Resolution CCLF 3-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-54000 Operation $8,364.86
To appropriate receipts for the month of July 2010. (Document Received)
8. Discussion and possible action on Resolution UCC 3-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-51000 Salary $20,000.00
1151-1700-2011-52000 Benefits $5,000.00
1151-1700-2011-54000 Operation $22,306.85
1151-1700-2011-55000 Capital $22,306.85
Total $69,613.70
To appropriate receipts for the month of July 2010. (Document Received)
9. Discussion and possible action on Resolution CCRP 3-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $5,000.00
1152-1700-2011-54000 Operation $67,384.06
Total $72,384.06
To appropriate receipts for the
month of July 2010. (Document Received)
10. Discussion and possible action on Resolution SF 3-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-51000 Salary $20,000.00
1160-5100-2011-52000 Benefits $10,000.00
1160-5100-2011-53000 Travel $5,000.00
1160-5100-2011-54000 Operation $100,000.00
1160-5100-2011-55000 Capital $18,506.34
1160-5105-2011-54000 Operation $160,000.00
1160-5160-2011-54000 Operation $10,000.00
1160-5160-2011-55000 Capital $6,812.81
Total $330,319.15
To appropriate interest and miscellaneous receipts for the month of July 2010.
(Document Received)
11. Discussion and possible action on Resolution SSR 4-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2011-54000 Operation $50,000.00
1161-5108-2011-55000 Capital $20,000.00
1161-5110-2011-53000 Travel $4,282.68
1161-5110-2011-54000 Operation $300,000.00
1161-5110-2011-55000 Capital $30,000.00
1161-5111-2011-54000 Operation $108,612.33
1161-5112-2011-54000 Operation $55.00
1161-5113-2011-54000 Operation $2,103.21
1161-5114-2011-54000 Operation $4,885.42
1161-5115-2011-51000 Salary $10,000.00
1161-5115-2011-52000 Benefits $5,000.00
1161-5145-2011-54000 Operation $1,000.00
1161-5146-2011-54000 Operation $150,000.00
Total $685,938.64
To appropriate interest and miscellaneous receipts for the month of July 2010.
(Document Received)
12. Discussion and possible action on Resolution AFR 3-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $4,124.50
To appropriate receipts for the month of July 2010. (Document Received)
13. Discussion and possible action on Resolution JPF 3-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $2,233.00
To appropriate receipts for the month of July 2010. (Document Received)
14. Discussion and possible action on Resolution JWRF 3-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-54000 Operation $1,634.50
To appropriate receipts for the month of July 2010. (Document Received)
15. Discussion and possible action on Resolution JGF 3-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2011-54000 Operation $375.00
To appropriate grant receipts for the month of July 2010. (Document Received)
16. Discussion and possible action on Resolution PC 4-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $10,000.00
1240-3000-2011-52000 Benefits $4,254.85
1240-3000-2011-53000 Travel $5,000.00
1240-3000-2011-54000 Operation $10,000.00
Total $29,254.85
To appropriate fee receipts for the month of July 2010. (Document Received)
17. Discussion and possible action on Resolution EMF 2-11: Cash fund appropriations for Emergency Management Fund 1251 as follows:
1251-5500-2011-55000 Capital $9,159.25
To appropriate receipts for the month of July 2010. (Document Received)
18. Discussion and possible action on Resolution CSF 3-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $1,330.00
1260-3105-2011-51000 Salary $12,156.00
1260-3105-2011-55000 Capital $1,500.00
Total $14,986.00
To appropriate fee receipts for the month of July 2010. (Document Received)
19. Discussion and possible action on Resolution SENT 3-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $33,802.68
1270-3110-2011-52000 Benefits $13,299.42
1270-3110-2011-53000 Travel $1,662.42
1270-3110-2011-54000 Operation $4,987.28
1270-3110-2011-55000 Capital $1,662.42
Total $55,414.22
To appropriate fee receipts for the month of July 2010. (Document Received)
20. Discussion and possible action on Resolution MHCF 2-11: Cash fund appropriations for Mental Health Court Fund 1282 as follows:
1282-3160-2011-54000 Operation $17,500.00
To appropriate receipts for the month of July 2010. (Document Received)
21. Discussion and possible action on Resolution CIR 3-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $2.21
To appropriate interest receipts for the month of July 2010. (Document Received)
22. Discussion and possible action on Resolution CIT 2-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital .06
To appropriate interest receipts for the month of July 2010. (Document Received)
23. Discussion and possible action on Resolution TCF 3-11: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2011-55000 Capital $563.18
To appropriate interest receipts for the month of July 2010. (Document Received)
24. Discussion and possible action on Resolution CB 3-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $3.21
2032-1203-2011-55000 Capital $155.78
2032-1204-2011-55000 Capital $658.19
2032-1205-2011-55000 Capital $1,586.00
2032-1206-2011-55000 Capital $34.56
2032-1207-2011-54000 Operation $1,161.33
Total $3,599.07
To appropriate interest and sale of material receipts for the month of July 2010. (Document Received)
25. Discussion and possible on Resolution SOPP 2-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.04
To appropriate interest receipts for the month of July 2010. (Document Received)
26. Discussion and possible action on Resolution EB 3-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2011-54000 Operation $181,421.99
To appropriate receipts for the month of July 2010. (Document Received.)
27. Discussion and possible action on Resolution EB 4-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of August contingent upon funds being deposited on
August 31, 2010.
28. Discussion and possible action on Resolution WC 2-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $12,494.31
To appropriate receipts for the month of July 2010. (Document Received)
29. Discussion and possible action on Resolution LL 3-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $1,500.00
6010-0001-2011-54000 Operation $36,076.90
Total $45,776.90
To appropriate receipts for the month of July 2010. (Document Received)
SPECIAL REVENUE FUND TRANSFERS
30. Discussion and possible action on Resolution CCRP 4-11: Transfer of appropriations for County Clerk Records Preservation and Management Fund 1152 in the amount of $175,000.00 as follows:
From 1152-1700-2011-55000 Capital $175,000.00
To 1152-1700-2011-54000 Operation $175,000.00
Transfer is necessary to align funds in order to encumber professional services to preserve more real estate record books. (Document Received)
31. Discussion and possible action on Resolution SSR 5-11: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $20,675.00 as follows:
From 1161-5113-2011-55000 Capital $20,000.00
From 1161-5174-2011-51000 Salary $675.00
Total $20,675.00
To 1161-5113-2011-54000 Operation $20,000.00
To 1161-5174-2011-52000 Benefits $675.00
Total $20,675.00
Transfers are necessary for the daily operation of the Sheriff’s department.
CARRY-OVER APPROPRIATIONS FOR SPECIAL REVENUE APPROPRIATIONS
32.
Discussion
and possible action on Resolution CCLF 4-11: Carry-over appropriations for County
Clerk Lien Fee Fund 1150 in the amount of $6,380.73. To carry forward appropriations from FY
2009-10 to the current fiscal year. (Document Received)
33.
Discussion
and possible action on Resolution UCC 4-11: Carry-over appropriations for
34.
Discussion
and possible action on Resolution CCRP 5-11: Carry-over appropriations for
35.
Discussion
and possible action on Resolution HWY 5-11: Carry-over appropriations for Highway
Cash District No. 3, 9300 in the amount of $265,955.54. To carry forward funds
from fiscal year 2009-10 to the current fiscal year. (Document Received)
End of Consent Docket
36.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Kelly Henley,
37.
Discussion and possible action to approve employee
payroll deducted monthly fitness dues with All American Fitness. This item is requested by John Whetsel,
38.
Discussion and possible action regarding a revised
or updated County Handbook and the establishment of a committee to work on and
prepare the Handbook with the review of the District Attorney and State Auditor
and Inspector’s office for their input and approval. This item requested by Carolynn Caudill,
39.
Discussion on presentation by Stacey Trumbo,
40.
Discussion and possible action regarding Kronos
Software presentation and demonstration.
41.
Discussion and possible action on update from the
Health and Wellness Committee. This
committee was requested to give monthly updates to the Budget Board. This item
request by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
42.
Discussion and possible action to recommend to the
Board of County Commissioners to amend the current Holiday schedule for 2010 to comply with
the State Statutes, Title 24, Chapter 2, Section 82.1, which goes into effect
November 1, 2010. (Document Received)
43.
Discussion and possible action to add a line item
to the Capital Improvement-Regular list of projects for repair to the OSU Extension
Center soffit and fascia. This item has
been requested for funding for the past three years and has been denied. The soffit is now in deplorable condition
with holes and ripped out portions in several areas. There is $15,067.93 available cash for
projects in the Capital Improvement-Regular 2010 fund as of the Monthly
Financial Report ending July 31, 2010.
Facilities Management request the $15,067.93 be designated for repairs
to the soffit and fascia at the OSU Extension Center facility. This item requested by Mark Stephens,
Facilities Management Director.
44. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of James McElroy because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
45. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of James McElroy.
46. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Christopher Bowles.
47.
Board
Comments/ Comments from the Elected Officials.
48. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
49. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
50. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY