OKLAHOMA COUNTY BUDGET BOARD

REGULAR MEETING

320 Robert S. Kerr

Conference Room 201

Oklahoma City, Ok  73102

 

AGENDA

 

10:00 a.m., Thursday, November 18, 2010

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Wednesday, November 17, 2010.

 

3.                  Discussion and possible action to approve the minutes of the regular meeting dated Thursday, September 16, 2010 and Thursday, October 21, 2010.

 

The following items, No. 4 through 52 are Consent Items and are routine in nature:

 

CASH FUND APPROPRIATIONS

 

4.                  Discussion and possible action on Resolution HWY 8-11: Cash fund appropriation for            Highway Cash 1110 as follows:

9100                  9200            9300                    Total

            1110-51000              Salary             $90,000.00       $120,000.00    $109,338.64       $319,338.64

            1110-52000              Benefits          $25,000.00         $40,000.00      $43,795.86       $108,795.86

            1110-53000              Travel                      $0.00                  $0.00               $0.00                  $0.00                            $0.00

            1110-54000              Operation     $273,587.29       $444,671.74    $224,289.82       $942,548.85

            1110-55000              Capital            $30,000.00                  $0.00               $0.00         $30,000.00

            1110-9101-54000     Operation                $0.00                  $0.00               $0.00                  $0.00

            1110-9102-54000     Operation                $0.00                  $0.00               $0.00                  $0.00

            1110-9205-55000     Capital                     $0.00         $31,816.04               $0.00         $31,816.04

            1110-9206-54000     Operation                $0.00                  $0.00               $0.00                  $0.00

            Total                                              $418,587.29       $636,487.78    $377,424.32    $1,432,499.39

To appropriate miscellaneous and Tax Commission receipts for the month of October 2010 and prior year cancelled checks as follows (Document Received):

Misc. Receipts                                                       Tax Collections

Sale of Material D-1                         $1,460.96    Gross Production                   $90,335.34

Sale of Material D-2                                $0.00    Diesel Fuel Excise Tax         $137,853.08

Sale of Material D-3                                $0.00    Gasoline Excise Tax             $469,391.71

Reimb Gas & Fuel D-1                            $0.00    Special Fuel Tax                              $5.62

Reimb Gas & Fuel D-2                            $0.00    Veh Coll for Rds /w CRIRF $358,144.50

Reimb Gas & Fuel D-3                     $3,590.10   

Reimb Parts & Serv Repair D-1               $0.00    Interest                                     $1,867.74

Reimb Parts & Serv Repair D-2               $0.00  Sub Total                             $1,057,597.99

Reimb Parts & Serv Repair D-3             $37.95

Reimb Overpmt to vendor D-2            $486.21

Sale of Scrap D-3                                   $31.80

Reimb from Gen Fund D-1            $27,529.10

Reimb Auction Proceeds D-2           $4,301.95

Reimb from FEMA D-1                 $14,130.65

Reimb from FEMA D-3                   $3,001.51

Reimb from Western Heights D-2 $279,000.00

Reimb from Mid-Del 52 D-1            $2,081.16

Reimb from Crutcho  D-1                 $5,576.54

Reimb from Okla City SD D-1            $784.26   

Circuit Engineer Dist 5  D-3           $14,285.00

Circuit Engineer Dist 5  D-1           $14,285.00

Cancelled Checks D-1                         $206.96

Cancelled Checks D-2                         $166.95

Cancelled Checks D-3                      $3,945.30

Miscellaneous Receipts Total        $374,901.40    Total Receipts                   $1,432,499.39

 

5.                  Discussion and possible action on Resolution CBRIF 4-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:

1111-1200-2011-54000               Operation                                      $77,071.52

To appropriate receipts for the month of October 2010. (Document Received)

 

6.                  Discussion and possible action on Resolution TAD 2-11: Cash fund appropriation for Tax Assessment District Fund 1118 as follows:

1118-1230-2011-54000               Operation                                        $4,180.76

To appropriate receipts for the month of October 2010. (Document Received)

 

7.                  Discussion and possible action on Resolution TMF 6-11: Cash fund appropriation for

            Treasurer’s Mortgage Tax Fee Fund 1140 as follows:

1140-1500-2011-51000                      Salary                                       $5,044.72

1140-1500-2011-52000                      Benefits                                    $2,005.60

1140-1500-2011-54000                      Operation                                 $5,484.68

            Total                                                                                                   $12,535.00

            To appropriate receipts for the month of October 2010. (Document Received)

 

8.                  Discussion and possible action on Resolution CCLF 7-11: Cash fund appropriation for

            County Clerk Lien Fee Fund 1150 as follows:

1150-1700-2011-54000                      Operation                                 $8,102.42

            To appropriate receipts for the month of October 2010. (Document Received)

 

9.                  Discussion and possible action on Resolution UCC 7-11: Cash fund appropriation for

            County Clerk Uniform Commercial Code Fee Fund 1151 as follows:

1151-1700-2011-51000                      Salary                                     $32,030.87

1151-1700-2011-52000                      Benefits                                  $15,000.00

1151-1700-2011-54000                      Operation                               $15,239.07

Total                                                                                                   $62,269.94

To appropriate receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

10.              Discussion and possible action on Resolution CCRP 8-11: Cash fund appropriations for

            County Clerk Records Preservation and Management Fund 1152 as follows:

1152-1700-2011-54000                      Operation                               $68,042.77

To appropriate receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

11.              Discussion and possible action on Resolution SF 7-11: Cash fund appropriation for

            Sheriff Service Fee Fund 1160 as follows:

            1160-5100-2011-51000                      Salary                                     $85,000.00

            1160-5100-2011-53000                      Travel                                     $20,000.00

            1160-5100-2011-54000                      Operation                               $48,366.67

            1160-5100-2011-55000                      Capital                                    $38,293.84

            1160-5105-2011-54000                      Operation                             $100,000.00

            1160-5105-2011-55000                      Capital                                      $5,000.00

            1160-5160-2011-54000                      Operation                                 $5,584.88

            1160-5160-2011-55000                      Capital                                    $10,000.00

            Total                                                                                                 $312,245.39

To appropriate interest and miscellaneous receipts for the month of October 2010 and prior year cancelled checks.

            (Document Received)

 

12.              Discussion and possible action on Resolution SSR 8-11: Cash fund appropriation for

            Sheriff Special Revenue Fund 1161 as follows:

            1161-5108-2011-54000                      Operation                               $30,000.00

            1161-5110-2011-51000                      Salary                                     $64,000.00

            1161-5110-2011-54000                      Operation                             $452,449.90

            1161-5111-2011-54000                      Operation                             $106,361.09

            1161-5112-2011-54000                      Operation                             $100,000.00

            1161-5112-2011-55000                      Capital                                  $765,671.84

            1161-5145-2011-54000                      Operation                                 $1,000.00

            1161-5146-2011-54000                      Operation                             $163,589.01

            1161-5179-2011-51000                      Salary                                       $9,000.00

            1161-5179-2011-52000                      Benefits                                    $4,500.00

            1161-5180-2011-51000                      Salary                                     $20,000.00

            1161-5180-2011-52000                      Benefits                                    $2,500.00

            Total                                                                                              $1,719,071.84

To appropriate interest and miscellaneous receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

13.              Discussion and possible action on Resolution AFR 6-11: Cash fund appropriation for

            Assessor’s Fee Revolving Fund 1201 as follows:

1201-1300-2011-55000                      Capital                                      $1,067.00

            To appropriate receipts for the month of October 2010. (Document Received)

 

14.              Discussion and possible action on Resolution JPF 6-11: Cash fund appropriation for

            Juvenile Probation Fee Fund 1231 as follows:

1231-5200-2011-54000                      Operation                                 $3,055.92

To appropriate receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

15.              Discussion and possible action on Resolution JWRF 6-11: Cash fund appropriation for

            Juvenile Work Restitution Fund 1232 as follows:

1232-5200-2011-51000                      Salary                                       $2,118.78

            To appropriate receipts for the month of October 2010. (Document Received)

 

16.              Discussion and possible action on Resolution JGF 6-11: Cash fund appropriation for

            Juvenile Grant Fund 1233 as follows:

            1233-5217-2011-54000                         Operation                                 $325.00

            To appropriate grant receipts for the month of October 2010. (Document Received)

 

17.              Discussion and possible action on Resolution PC 8-11: Cash fund appropriations for

            Planning Commission Fee Fund 1240 as follows:

            1240-3000-2011-51000                         Salary                                        $10,000.00

            1240-3000-2011-52000                         Benefits                                       $3,245.50

Total                                                                                                         $13,245.50

            To appropriate fee receipts for the month of October 2010. (Document Received)

 

18.              Discussion and possible action on Resolution LEPC 3-11: Cash fund appropriations for

Local Emergency Planning Committee Fund 1250 as follows:

            1250-5500-2011-54000                         Operation                                    $5,000.00

            To appropriate fee receipts for the month of October 2010. (Document Received)

 

19.              Discussion and possible action on Resolution CSF 7-11: Cash fund appropriations for

            Community Service Fee Fund 1260 as follows:

            1260-3100-2011-54000                         Operation                                    $1,810.00

1260-3105-2011-54000                         Operation                                  $10,644.00

Total                                                                                                         $12,454.00                     

            To appropriate fee receipts for the month of October 2010.  (Document Received)

 

20.              Discussion and possible action on Resolution SENT 6-11: Cash fund appropriations for

            Community Sentencing Fund 1270 as follows:

1270-3110-2011-51000                         Salary                                        $95,981.37

To appropriate fee receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

21.              Discussion and possible action on Resolution DCF 5-11: Cash fund appropriations for Drug Court Fund 1280 as follows:

1280-3150-2011-51000                         Salary                                               $75.00

            To appropriate receipts for the month of October 2010. (Document Received)

 

22.              Discussion and possible action on Resolution CIR 6-11: Cash fund appropriation for

            Capital Improvement- Regular Fund 2010 as follows:

2010-1200-2011-55000                         Capital                                       $15,004.82

To appropriate interest receipts for the month of October 2010 and receipts from PBA for the Witness Center Remodel. (Document Received)

 

23.              Discussion and possible action on Resolution CIT 5-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:

2030-1200-2011-55000                         Capital                             .12

To appropriate interest receipts for the month of October 2010. (Document Received)

 

24.              Discussion and possible action on Resolution TCF 6-11: Cash fund appropriation for

            Tinker Clearing 2002 – Fund 2031 as follows:

            2031-1202-2011-55000                         Capital                                            $563.54

            To appropriate interest receipts for the month of October 2010. (Document Received)

 

25.              Discussion and possible action on Resolution CB 6-11: Cash fund appropriation for

            County Bonds 2008, Fund 2032 as follows:

2032-0001-2011-54000                         Operation                                           $1.96

2032-1203-2011-55000                         Capital                                              $91.35

2032-1204-2011-55000                         Capital                                            $355.77

2032-1205-2011-55000                         Capital                                            $964.35

2032-1206-2011-55000                         Capital                                         $1,744.84

2032-1207-2011-54000                         Operation                                  $34,654.06

Total                                                                                                         $37,812.33

To appropriate interest and sale of material receipts for the month of October 2010. (Document Received)

 

26.              Discussion and possible on Resolution SOPP 5-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:

2050-1200-2011-55000                         Capital                                                  $.09

To appropriate interest receipts for the month of October 2010. (Document Received)

 

27.              Discussion and possible action on Resolution EB 9-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:

4010-0001-2011-54000                         Operation                                $247,506.19

To appropriate receipts for the month of October 2010 and cancelled checks. (Document Received.)

 

28.              Discussion and possible action on Resolution EB 10-11: Cash fund appropriation for

            Employee Benefits 4010-0001-2011-54000 in the amount of $980,000.00. To appropriate

 miscellaneous receipts for the month of November contingent upon funds being deposited on October 31, 2010. (Document Received)

 

 

29.              Discussion and possible action on Resolution WC 5-11: Cash fund appropriation for

            Worker’s Compensation Fund 4020 as follows:

4020-0001-2011-54000                         Operation                                    $2,680.96

To appropriate receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

30.              Discussion and possible action on Resolution LL 6-11: Cash fund appropriations for

            Law Library Fund 6010 as follows:

6010-0001-2011-51000                         Salary                                          $9,000.00

6010-0001-2011-52000                         Benefits                                       $3,000.00

6010-0001-2011-54000                         Operation                                  $43,806.90

Total                                                                                                         $55,806.90

To appropriate receipts for the month of October 2010 and prior year cancelled checks. (Document Received)

 

            GENERAL FUND TRANSFERS

 

31.              Discussion and possible action on Resolution GF 10-11: Transfer of General Fund appropriations for Planning Commission the amount of $1,000.00 as follows:

            From 1001-3000-2011-52000                Benefits                $1,000.00

                       To 1001-3000-2011-54000         Operation                                    $1,000.00

Transfer is needed to cover cell phone stipends. (Document Received)

 

32.              Discussion and possible action on Resolution GF 11-11: Transfer of General Fund appropriations for Free Fair 7100 in the amount of $250.00 as follows:

            From 1001-7100-2011-51000                Salary                      $250.00

                       To 1001-7100-2011-52000         Benefits                                          $250.00

Transfer is necessary to cover expenses for the County Junior Spring Livestock Show in February. (Document Received)

 

CARRY-OVER APPROPRIATIONS FOR SPECIAL REVENUE APPROPRIATIONS

 

33.              Discussion and possible action on Resolution HWY 9-11: Carry-over appropriations for Highway Cash 1110 in the amount of $716,864.71.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

34.              Discussion and possible action on Resolution TMF 7-11: Carry-over appropriations for Treasurer Mortgage Fee Fund 1140 in the amount of $9,331.95.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

35.              Discussion and possible action on Resolution CCLF 8-11: Carry-over appropriations for County Clerk Lien Fee Fund 1150 in the amount of $8,437.00.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

36.              Discussion and possible action on Resolution CCRP 9-11: Carry-over appropriation for County Clerk’s Records Management and Preservation Fund 1152 in the amount of $14,306.42. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

37.              Discussion and possible action on Resolution SF 99-11: Carry-over appropriation for Sheriff’s Service Fee Fund 1160 in the amount of $345,768.79. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

38.              Discussion and possible action on Resolution SSR 9-11: Carry-over appropriation for Sheriff’s Special Revenue Fund 1161 in the amount of $586,404.22. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

39.              Discussion and possible action on Resolution JPF 7-11: Carry-over appropriation for Juvenile Probation Fee Fund 1231 in the amount of $8,849.75. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

40.              Discussion and possible action on Resolution JGF 7-11: Carry-over appropriation for Juvenile Grant Fund 1233 in the amount of $26,150.13. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

41.              Discussion and possible action on Resolution PC 9-11: Carry-over appropriation for Planning Commission Fee Fund 1240 in the amount of $2,712.37.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

42.              Discussion and possible action on Resolution CSF 8-11: Carry-over appropriation for Community Service Fee Fund 1260 in the amount of $3,104.45.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

43.              Discussion and possible action on Resolution SENT 7-11: Carry-over appropriation for Community Sentencing Fund 1270 in the amount of $19,026.82.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

44.              Discussion and possible action on Resolution DCF 6-11: Carry-over appropriation for Drug Court Fund 1280 in the amount of $6,912.85.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

45.              Discussion and possible action on Resolution MHCF 3-11: Carry-over appropriation for Mental Health Court Fund 1282 in the amount of $745.36. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

46.              Discussion and possible action on Resolution CIR 7-11: Carry-over appropriation for Capital Improvement-Regular 2010 in the amount of $25,713.33.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

47.              Discussion and possible action on Resolution CID 2-11: Carry-over appropriation for Capital Improvement-District 2020 in the amount of $11,101.01. Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

48.              Discussion and possible action on Resolution CB 7-11: Carry-over appropriation for County Bonds 2008 Fund 2032 in the amount of $647,062.36.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

49.              Discussion and possible action on Resolution EB 11-11: Carry-over appropriation for Employee Benefits Fund 4010 in the amount of $13,990.73.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

50.              Discussion and possible action on Resolution WC 6-11: Carry-over appropriation for Worker’s Compensation Fund 4020 in the amount of $21,312.40.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

51.              Discussion and possible action on Resolution SI 2-11: Carry-over appropriation for Self Insurance Fund 4030 in the amount of $1,379.09.  To appropriate prior year cancelled checks and carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

52.              Discussion and possible action on Resolution LL 7-11: Carry-over appropriation for Law Library Fund 6010 in the amount of $2,731.43.  Carry-over is to move funds from FY 2009-10 to the current fiscal year.

 

End of Consent Docket

 

53.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager.  This item requested by Carolynn Caudill, County Clerk and secretary to the Board.

 

54.              Discussion and possible action for approval of a resolution to update the Oklahoma County Handbook to revise the Compensatory Time definition and to rescind the Straight Rate Overtime Resolution No. 201-00, effective 1-01-01 and the Adjustable Workweek Leave Resolution 200-00, effective 1-1-01.  This item requested by Oklahoma County Employee handbook committee and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

55.              Discussion and possible action to approve a Line Item in the Capital Improvement Regular Fund 2010 for Space Remodeling for the Witness Center on the 1st Floor of the Annex Building in the amount of $15,000.  This item requested by Stacey Trumbo, County Engineer.

 

56.              Executive Session for the purpose of discussing the following:

 

A.        Pursuant to 25 O. S. § 307. B. 4, for confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Adelaide Patmon, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

B.        Pursuant to 25 O. S. § 307. B. 4, for confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Gregory Compton, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

C.        Pursuant to 25 O. S. § 307. B. 4, for confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Van Thi Hong Pham, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

57.              Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Adelaide Patmon.

 

58.              Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Gregory Compton.

 

59.              Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Van Thi Hong Pham.

 

60.              Board Comments/ Comments from the Elected Officials.

 

61.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget             Board on an Agenda Item may do so at this time.

 

62.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business            is defined, as “any matter not known about or which could not have been reasonably           foreseen prior to the time of posting the Agenda.”

 

63.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                   Deputy            DEPUTY