REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, December
16, 2010
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, December 15, 2010.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, November 18, 2010 and Monday, September 27, 2010.
The
following items, No. 4 through 32 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 10-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $110,000.00 $80,000.00 $114,418.99 $304,418.99
1110-52000 Benefits $35,000.00 $18,000.00 $44,594.51 $97,594.51
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $177,055.34 $208,800.31 $185,183.67 $571,039.32
1110-55000 Capital $20,000.00 $0.00 $0.00 $20,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $16,147.38 $0.00 $16,147.38
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $342,055.34 $322,947.69 $344,197.17 $1,009,200.20
To appropriate miscellaneous and Tax Commission receipts for the month of November 2010 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $588.97 Gross Production $139,051.69
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $142,423.18
Sale of Material D-3 $0.00 Gasoline Excise Tax $338,109.58
Reimb Gas & Fuel D-1 $186.40 Special Fuel Tax $45.05
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF $347,868.72
Reimb Gas & Fuel D-3 $2,413.89
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,344.84
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $968,843.06
Reimb Parts & Serv Repair D-3 $122.80
Reimb FEMA-Nat Disaster D-3 $18,712.79
City of Choctaw D-1 $18,332.29
Miscellaneous Receipts Total $40,357.14 Total Receipts $1,009,200.20
5. Discussion and possible action on Resolution CBRIF 5-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $69,622.77
To appropriate receipts for the month of November 2010. (Document Received)
6. Discussion and possible action on Resolution TAD 3-11: Cash fund appropriation for Tax Assessment District Fund 1118 as follows:
1118-1230-2011-54000 Operation $6,440.64
To appropriate receipts for the month of November 2010. (Document Received)
7. Discussion and possible action on Resolution TMF 8-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $6,644.00
1140-1500-2011-52000 Benefits $3,624.00
1140-1500-2011-54000 Operation $1,812.00
Total $12,080.00
To appropriate receipts for the month of November 2010. (Document Received)
8. Discussion and possible action on Resolution CCLF 9-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-54000 Operation $9,126.80
To appropriate receipts for the month of November 2010. (Document Received)
9. Discussion and possible action on Resolution UCC 8-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-51000 Salary $30,000.00
1151-1700-2011-52000 Benefits $10,000.00
1151-1700-2011-54000 Operation $17,110.12
Total $57,110.12
To appropriate receipts for the month of November 2010. (Document Received)
10. Discussion and possible action on Resolution CCRP 10-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $10,000.00
1152-1700-2011-52000 Benefits $2,500.00
1152-1700-2011-54000 Operation $58,240.89
Total $70,740.89
To appropriate receipts for the month of November 2010. (Document
Received)
11. Discussion and possible action on Resolution SF 10-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-51000 Salary $50,000.00
1160-5100-2011-52000 Benefits $25,000.00
1160-5100-2011-53000 Travel $15,000.00
1160-5100-2011-54000 Operation $60,000.00
1160-5100-2011-55000 Capital $18,016.39
1160-5105-2011-54000 Operation $100,000.00
1160-5105-2011-55000 Capital $5,000.00
1160-5160-2011-54000 Operation $4,650.20
1160-5160-2011-55000 Capital $10,000.00
Total $287,666.59
To appropriate interest and miscellaneous receipts for the month of November.
(Document Received)
12. Discussion and possible action on Resolution SSR 10-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2011-54000 Operation $25,000.00
1161-5108-2011-55000 Capital $20,000.00
1161-5110-2011-54000 Operation $549,023.50
1161-5110-2011-55000 Capital $20,000.00
1161-5111-2011-55000 Capital $103,403.00
1161-5113-2011-55000 Capital $3,589.74
1161-5127-2011-55000 Capital $4,926.15
1161-5145-2011-55000 Capital $1,025.00
1161-5146-2011-54000 Operation $100,000.00
1161-5179-2011-51000 Salary $9,000.00
1161-5179-2011-52000 Benefits $6,000.00
1161-5181-2011-51000 Salary $40,000.00
1161-5181-2011-52000 Benefits $3,500.00
Total $885,467.39
To appropriate interest and miscellaneous receipts for the month of November 2010. (Document Received)
13. Discussion and possible action on Resolution AFR 7-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $1,595.25
To appropriate receipts for the month of November 2010. (Document Received)
14. Discussion and possible action on Resolution JPF 8-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $1,654.32
To appropriate receipts for the month of November 2010. (Document Received)
15. Discussion and possible action on Resolution JWRF 7-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $225.00
To appropriate receipts for the month of November 2010. (Document Received)
16. Discussion and possible action on Resolution JGF 8-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2011-51000 Salary $36,000.00
1233-5216-2011-52000 Benefits $25,000.00
1233-5216-2011-54000 Operation $15,993.50
1233-5217-2011-54000 Operation $300.00
1233-5220-2011-54000 Operation $18,426.00
Total $95,719.50
To appropriate grant receipts for the month of November 2010. (Document Received)
17. Discussion and possible action on Resolution PC 10-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $8,000.00
1240-3000-2011-52000 Benefits $1,807.40
1240-3000-2011-55000 Capital $2,000.00
Total $11,807.40
To appropriate fee receipts for the month of November 2010. (Document Received)
18. Discussion and possible action on Resolution EMF 3-11: Cash fund appropriations for
Emergency Management Fund 1251 as follows:
1251-5500-2011-55000 Capital $9,159.25
To appropriate fee receipts for the month of November 2010. (Document Received)
19. Discussion and possible action on Resolution CSF 9-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $1,870.00
1260-3105-2011-54000 Operation $11,750.00
Total $13,620.00
To appropriate fee receipts for the month of November 2010. (Document Received)
20. Discussion and possible action on Resolution SENT 8-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $18,461.40
To appropriate fee receipts for the month of November 2010. (Document Received)
21. Discussion and possible action on Resolution DCF 7-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $75.00
To appropriate receipts for the month of November 2010. (Document Received)
22. Discussion and possible action on Resolution CIR 8-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $12.89
To appropriate interest receipts for the month of November 2010. (Document Received)
23. Discussion and possible action on Resolution CIT 6-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital .16
To appropriate interest receipts for the month of November 2010. (Document Received)
24. Discussion and possible action on Resolution TCF 7-11: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2011-55000 Capital $466.49
To appropriate interest receipts for the month of November 2010. (Document Received)
25. Discussion and possible action on Resolution CB 8-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $1.79
2032-1203-2011-55000 Capital $83.67
2032-1204-2011-55000 Capital $325.83
2032-1205-2011-55000 Capital $883.20
2032-1206-2011-55000 Capital $4,529.01
2032-1207-2011-54000 Operation $198.34
Total $6,021.84
To appropriate interest and sale of material receipts for the month of November 2010. (Document Received)
26. Discussion and possible on Resolution SOPP 6-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.12
To appropriate interest receipts for the month of November 2010. (Document Received)
27. Discussion and possible action on Resolution EB 12-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2011-54000 Operation $170,267.78
To appropriate receipts for the month of November 2010 and cancelled checks. (Document Received.)
28. Discussion and possible action on Resolution EB 13-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of December contingent upon funds being deposited on December 31, 2010. (Document Received)
29. Discussion and possible action on Resolution WC 7-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $76.25
To appropriate receipts for the month of November 2010. (Document Received)
30. Discussion and possible action on Resolution LL 8-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $1,000.00
6010-0001-2011-54000 Operation $33,159.53
Total $42,359.53
To appropriate receipts for the month of November 2010. (Document Received)
INTERFUND TRANSFERS
31. Discussion and possible action on Resolution GF 12-11: Inter-fund transfer from General Fund Cash to Worker’s Compensation Fund 4020 in the amount of $75,000. Transfer was approved by the Budget Board in the Annual Adopted Budget on June 10, 2010. (Document Received)
CASH FUND TRANSFERS
32. Discussion and possible action on Resolution SSR 11-11: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $3,253.52 as follows:
From 1161-5173-2011-51000 Salary $665.70
From 1161-5173-2011-52000 Benefits $1,261.50
From 1161-5173-2011-53000 Travel $276.41
From 1161-5173-2011-54000 Operation $43.17
From 1161-5174-2011-51000 Salary $34.42
From 1161-5174-2011-52000 Benefits $724.72
From 1161-5174-2011-53000 Travel $247.60
Total $3,253.52
To 1161-5110-2011-54000 Operation $3,253.52
Transfer is necessary to close out grant funds. (Document Received)
End of Consent Docket
33. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received.)
34. Discussion and possible action for approval of the Golden Triangle Specialty Network Group Access Agreement for the Oklahoma County Health plan. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.(Document Received)
35. Discussion and possible action on recommendations from the Health and Wellness Committee. This item requested by Jane Gaston and Dan Matthews, Co-Chairs of the Health and Wellness Committee.
36. Discussion and possible action to discuss funding & schedule training seminar. This seminar would be with attorneys from McAfee and Taft to cover employment law topics, including but not limited to FMLA, FLSA, and ADA. The training would be conducted on-site at a date in January to be determined by Budget Board. The cost for one half day seminar would be $750.00. Funding and any additional training to also be determined by Budget Board. This item requested by Dan Matthews, Director of the Environmental Health & Safety and Human Resources Department.
37. Discussion and possible action to create a line item in the Capital Improvement-Regular Fund 2010 for insurance reimbursement from Travelers Insurance due to damage from the May 16, 2010 hailstorm at District 3 and the Juvenile Justice Center. The payments received will be used for the repair and/or replacement of damaged roofs and buildings.
38.
Board
Comments/ Comments from the Elected Officials.
39. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
40. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
41. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY