REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, January
20, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, January 19, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, December 16, 2010 and special meetings dated Tuesday, October 5, and Tuesday, October 19, 2010.
The
following items, No. 4 through 35 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 11-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $110,000.00 $100,000.00 $108,763.98 $318,763.98
1110-52000 Benefits $40,000.00 $22,000.00 $42,988.64 $104,988.64
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $78,668.58 $137,027.91 $106,497.58 $322,194.07
1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $13,633.05 $0.00 $13,633.05
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $298,668.58 $272,660.96 $258,250.20 $829,579.74
To appropriate miscellaneous and Tax Commission receipts for the month of December 2010 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $0.00 Gross Production $132,246.80
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $88,776.59
Sale of Material D-3 $0.00 Gasoline Excise Tax $225,253.05
Reimb Gas & Fuel D-1 $1,831.16 Special Fuel Tax $57.03
Reimb Gas & Fuel D-2 $808.93 Veh Coll for Rds /w CRIRF $316,721.25
Reimb Gas & Fuel D-3 $2,903.22
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,599.02
Reimb Parts & Serv Repair D-2 $136.40 Sub Total $764,653.74
Reimb Parts & Serv Repair D-3 $302.80
Sale of Scrap D-1 $224.00
Sale of Scrap D-3 $159.60
Reimb from Gen Fund D-1 $14,646.92
Reimb Auction Proceeds D-2 $2,546.05
Circuit of Engineer Dist D-2 $14,285.00
Mid Del SD 52 D-1 $3,385.59
OSU-Okc Park Lot D-1 $23,696.33
Miscellaneous Receipts Total $64,926.00 Total Receipts $829,579.74
5. Discussion and possible action on Resolution CBRIF 6-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $56,558.04
To appropriate receipts for the month of December 2010. (Document Received)
6. Discussion and possible action on Resolution TAD 4-11: Cash fund appropriation for Tax Assessment District Fund 1118 as follows:
1118-1230-2011-54000 Operation $24,591.96
To appropriate receipts for the month of December 2010. (Document Received)
7. Discussion and possible action on Resolution TMF 9-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $7,084.00
1140-1500-2011-52000 Benefits $3,864.00
1140-1500-2011-54000 Operation $1,932.00
Total $12,880.00
To appropriate receipts for the month of December 2010. (Document Received)
8. Discussion and possible action on Resolution CCLF 10-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-54000 Operation $7,905.36
To appropriate receipts for the month of December 2010. (Document Received)
9. Discussion and possible action on Resolution UCC 9-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-51000 Salary $21,000.00
1151-1700-2011-52000 Benefits $1,500.00
1151-1700-2011-54000 Operation $37,769.96
Total $60,269.96
To appropriate receipts for the month of December 2010. (Document Received)
10. Discussion and possible action on Resolution CCRP 11-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $9,200.00
1152-1700-2011-52000 Benefits $1,000.00
1152-1700-2011-54000 Operation $42,500.00
1152-1700-2011-55000 Capital $13,862.37
Total $66,562.37
To appropriate receipts for the month of December 2010. (Document
Received)
11. Discussion and possible action on Resolution SF 11-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-51000 Salary $50,000.00
1160-5100-2011-52000 Benefits $20,000.00
1160-5100-2011-53000 Travel $20,000.00
1160-5100-2011-54000 Operation $100,000.00
1160-5100-2011-55000 Capital $21,347.83
1160-5105-2011-54000 Operation $20,000.00
1160-5160-2011-54000 Operation $5,877.87
1160-5160-2011-55000 Capital $10,000.00
Total $247,225.70
To appropriate interest and miscellaneous receipts for the month of December.
(Document Received)
12. Discussion and possible action on Resolution SSR 12-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2011-54000 Operation $30,000.00
1161-5110-2011-53000 Travel $10,000.00
1161-5110-2011-54000 Operation $386,649.11
1161-5111-2011-54000 Operation $114,242.23
1161-5112-2011-55000 Capital $453.10
1161-5113-2011-55000 Capital $2,693.77
1161-5114-2011-54000 Operation $1,037.52
1161-5145-2011-55000 Capital $2,100.00
1161-5146-2011-54000 Operation $130,000.00
1161-5178-2011-55000 Capital $123,839.00
Total $801,014.73
To appropriate interest and miscellaneous receipts for the month of December 2010. (Document Received)
13. Discussion and possible action on Resolution AFR 8-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $864.50
To appropriate receipts for the month of December 2010. (Document Received)
14. Discussion and possible action on Resolution JPF 9-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $2,443.50
To appropriate receipts for the month of December 2010. (Document Received)
15. Discussion and possible action on Resolution JWRF 8-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $1,982.50
To appropriate receipts for the month of December 2010. (Document Received)
16. Discussion and possible action on Resolution JGF 9-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2011-54000 Operation $875.00
1233-5217-2011-54000 Operation $400.00
1233-5220-2011-54000 Operation $14,316.00
Total $15,591.00
To appropriate grant receipts for the month of December 2010. (Document Received)
17. Discussion and possible action on Resolution PC 11-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $7,000.00
1240-3000-2011-52000 Benefits $3,000.00
1240-3000-2011-53000 Travel $4,342.45
Total $14,342.45
To appropriate fee receipts for the month of December 2010. (Document Received)
18. Discussion and possible action on Resolution CSF 10-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $1,720.00
1260-3105-2011-54000 Operation $13,062.00
Total $14,782.00
To appropriate fee receipts for the month of December 2010. (Document Received)
19. Discussion and possible action on Resolution SENT 9-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $113,682.35
1270-3110-2011-52000 Benefits $44,727.48
1270-3110-2011-53000 Travel $5,590.93
1270-3110-2011-54000 Operation $16,772.81
1270-3110-2011-55000 Capital $5,590.93
Total $186,364.50
To appropriate fee receipts for the month of December 2010. (Document Received)
20. Discussion and possible action on Resolution DCF 8-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $85,887.51
1280-3150-2011-52000 Benefits $25,000.00
1280-3150-2011-55000 Capital $5,000.00
Total $115,887.51
To appropriate receipts for the month of December 2010. (Document Received)
21. Discussion and possible action on Resolution MHCF 4-11: Cash fund appropriations for Mental Health Court Fund 1282 as follows:
1282-3160-2011-54000 Operation $7,500.00
To appropriate receipts for the month of December 2010. (Document Received)
22. Discussion and possible action on Resolution CIR 9-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $25.26
2010-1200-2011-55000 Capital (District 3 line item) $210,228.45
2010-1200-2011-55000 Capital (Elect Bd line item) $11,733.00
Total $221,986.71
To appropriate interest receipts for the month of December 2010 and Misc. Receipt number 52877 for Insurance Settlement Reimbursement for Hail Damage to District No. 3 and Election Board. (Document Received)
23. Discussion and possible action on Resolution CIT 7-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital .39
To appropriate interest receipts for the month of December 2010. (Document Received)
24. Discussion and possible action on Resolution CB 9-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $2.10
2032-1203-2011-55000 Capital $102.12
2032-1204-2011-55000 Capital $831,404.29
2032-1205-2011-55000 Capital $1,039.59
2032-1206-2011-55000 Capital $1,275.29
2032-1207-2011-54000 Operation $266.22
Total $834,089.61
To appropriate interest and sale of material receipts for the month of December 2010. (Document Received)
25. Discussion and possible on Resolution SOPP 7-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.30
To appropriate interest receipts for the month of December 2010. (Document Received)
26. Discussion and possible action on Resolution EB 14-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2011-54000 Operation $133,262.94
To appropriate receipts for the month of December 2010 and cancelled checks. (Document Received.)
27. Discussion and possible action on Resolution EB 15-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of January contingent upon funds being deposited on January 31, 2011. (Document Received)
28. Discussion and possible action on Resolution WC 8-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $1,227.74
To appropriate receipts for the month of December 2010. (Document Received)
29. Discussion and possible action on Resolution LL 9-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $1,000.00
6010-0001-2011-54000 Operation $34,310.67
Total $43,510.67
To appropriate receipts for the month of December 2010. (Document Received)
INTERFUND TRANSFERS
30. Discussion and possible action on Resolution GF 13-11: Inter-fund transfer from General Fund Cash to Worker’s Compensation Fund 4020 in the amount of $425,000. Inter-transfer is to transfer cash and appropriate it to the Worker’s Compensation 4020-54000. Transfer was approved by the Budget Board in the Annual Adopted Budget on June 10, 2010. (Document Received.)
31. Discussion and possible action on Resolution GF 14-11: Inter-fund transfer from General Fund Cash to Self Insurance Fund 4030 in the amount of $75,000. Inter-transfer is to transfer cash and appropriate it to the Self Insurance Fund 4030-54000. Transfer was approved by the Budget Board in the Annual Adopted Budget on June 10, 2010. (Document Received.)
GENERAL FUND TRANSFERS
32. Discussion and possible action on Resolution GF 15-11: Transfer of General fund appropriations for Juvenile Detention Center 5200 in the amount of $90,000.00 as follows:
From 1001-5200-2011-51000 Salary $90,000.00
To 1001-5200-2011-52000 Benefits $90,000.00
Transfer is to align funds in the benefits accounts as needed for the remainder of the fiscal year.
33. Discussion and possible action on Resolution GF 16-11: Transfer of General Fund appropriations for Planning Commissioner 3000 in the amount of $670.00 as follows:
From 1001-3000-2011-51000 Salary $670.00
To 1001-3000-2011-52000 Benefits $670.00
Transfer is necessary to align funds in the benefits account and to maintain a 10% balance.
CASH FUND TRANSFERS
34. Discussion and possible action on Resolution HWY 12-11: Transfer of Highway Cash appropriations from District No. 3 (9300) to District No. 2 (9200) in the amount of $312.58 as follows:
From 1110-9300-2011-54000 Operation $312.58
To 1110-9200-2011-54000 Operation $312.58
Transfer is necessary to reimburse District No. 2 for a gas reimbursement that was erroneously appropriated to District No. 3.
35. Discussion and possible action on Resolution LEPC 4-11: Transfer of appropriations for Local Emergency Planning Committee LEPC 1250 in the amount of $569.98 as follows:
From 1250-5500-2011-54000 Operation $569.98
To 1250-5500-2011-55000 Capital $569.98
Transfer is necessary for the Local Emergency Planning Committee to purchase a laptop computer.
End of Consent Docket
36. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
37. Discussion and possible action to create a line item in the Capital Improvement-Regular Fund 2010 for insurance reimbursement from Travelers Insurance due to damage from the May 16, 2010 hailstorm at the County Election Board in the amount of $11,733.00. The payments received will be used for the repair and/or replacement of damaged roofs and at the Lincoln Building.
38. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Timothy Harper, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
39. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Timothy Harper.
40.
Board
Comments/ Comments from the Elected Officials.
41. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
42. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
43. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY