REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, February
17, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, February 16, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, January 20, 2011, and special meeting dated Friday, February 11, 2011.
The
following items, No. 4 through 29 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 13-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $100,000.00 $124,038.50 $344,038.50
1110-52000 Benefits $37,000.00 $32,000.00 $43,791.96 $112,791.96
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $235,403.19 $254,052.76 $527,177.64 $1,016,633.59 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $30,000.00 $0.00 $50,000.00 $80,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $42,894.75 $0.00 $142,894.75
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $422,403.19 $428,947.51 $745,008.10 $1,596,358.80
To appropriate miscellaneous and Tax Commission receipts for the month of January 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $1,101.76 Gross Production $134,246.47
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $209,761.36
Sale of Material D-3 $1,383.72 Gasoline Excise Tax $451,277.12
Reimb Gas & Fuel D-1 $43.40 Special Fuel Tax $15.03
Reimb Gas & Fuel D-2 $342.49 Veh Coll for Rds /w CRIRF $389,994.56
Reimb Gas & Fuel D-3 $1,925.44
Reimb Parts & Serv Repair D-1 $396.84 Interest $517.04
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,185,811.58
Reimb Parts & Serv Repair D-3 $23.31
Refund overpmt to Vendor D-1 $36.40
Sale of Scrap D-1 $1,396.00
Reimb from Gen Fund D-1 $23,561.26
Reimb FEMA-Natl Disaster D-3 $19,277.23
City of Edmond D-3 $324,107.87
Town of Luther D-3 $3,000.00
Grant from ACOG D-2 $33,169.62
Misc. Reimb D-1 $597.00
Misc Reimb D-2 $164.88
Misc Reimb D-3 $20.00
Miscellaneous Receipts Total $410,547.22 Total Receipts $1,596,358.80
5. Discussion and possible action on Resolution CBRIF 7-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $83,229.45
To appropriate receipts for the month of January 2011. (Document Received)
6. Discussion and possible action on Resolution TMF 10-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $6,649.50
1140-1500-2011-52000 Benefits $3,580.50
Total $10,230.00
To appropriate receipts for the month of January 2011. (Document Received)
7. Discussion and possible action on Resolution CCLF 11-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-55000 Capital $8,045.08
To appropriate receipts for the month of January 2011. (Document Received)
8. Discussion and possible action on Resolution UCC 10-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-51000 Salary $21,000.00
1151-1700-2011-52000 Benefits $6,700.00
1151-1700-2011-54000 Operation $14,668.29
1151-1700-2011-55000 Capital $14,668.29
Total $57,036.58
To appropriate receipts for the month of January 2011. (Document Received)
9. Discussion and possible action on Resolution CCRP 12-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $9,000.00
1152-1700-2011-52000 Benefits $2,500.00
1152-1700-2011-54000 Operation $50,000.00
1152-1700-2011-55000 Capital $9,206.27
Total $70,706.27
To appropriate receipts for the month of January 2011. (Document
Received)
10. Discussion and possible action on Resolution SF 12-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-51000 Salary $13,091.25
1160-5100-2011-52000 Benefits $5,000.00
1160-5100-2011-54000 Operation $200,000.00
1160-5100-2011-55000 Capital $10,000.00
1160-5160-2011-54000 Operation $4,490.67
1160-5160-2011-55000 Capital $10,000.00
Total $242,581.92
To appropriate interest and miscellaneous receipts for the month of January 2011.-
(Document Received)
11. Discussion and possible action on Resolution SSR 13-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2011-54000 Operation $25,000.00
1161-5110-2011-51000 Salary $250,000.00
1161-5110-2011-52000 Benefits $25,163.76
1161-5110-2011-54000 Operation $300,000.00
1161-5111-2011-54000 Operation $102,521.01
1161-5115-2011-51000 Salary $3,000.00
1161-5127-2011-55000 Capital $17,546.53
1161-5146-2011-54000 Operation $150,000.00
Total $873,231.30
To appropriate interest and miscellaneous receipts for the month of January 2011. (Document Received)
12. Discussion and possible action on Resolution AFR 9-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $2,413.25
To appropriate receipts for the month of January 2011. (Document Received)
13. Discussion and possible action on Resolution JPF 10-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $3,051.00
To appropriate receipts for the month of January 2011. (Document Received)
14. Discussion and possible action on Resolution JWRF 9-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $1,870.00
To appropriate receipts for the month of January 2011. (Document Received)
15. Discussion and possible action on Resolution JGF 10-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2011-54000 Operation $1,846.00
1233-5217-2011-54000 Operation $125.00
1233-5220-2011-54000 Operation $38,556.00
Total $40,527.00
To appropriate grant receipts for the month of January 2011. (Document Received)
16. Discussion and possible action on Resolution PC 12-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $10,000.00
1240-3000-2011-52000 Benefits $2,242.15
Total $12,242.15
To appropriate fee receipts for the month of January 2011. (Document Received)
17. Discussion and possible action on Resolution CSF 11-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $2,310.00
1260-3105-2011-54000 Operation $12,416.00
Total $14,726.00
To appropriate fee receipts for the month of January 2011. (Document Received)
18. Discussion and possible action on Resolution SENT 10-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $56,186.00
1270-3110-2011-52000 Benefits $22,105.97
1270-3110-2011-53000 Travel $2,763.25
1270-3110-2011-54000 Operation $8,289.74
1270-3110-2011-55000 Capital $2,763.25
Total $92,108.21
To appropriate fee receipts for the month of January 2011. (Document Received)
19. Discussion and possible action on Resolution DCF 9-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $38,679.17
To appropriate receipts for the month of January 2011. (Document Received)
20. Discussion and possible action on Resolution CIR 10-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $5.36
To appropriate interest receipts for the month of January 2011. Document Received)
21. Discussion and possible action on Resolution CIT 8-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital .09
To appropriate interest receipts for the month of January 2011. (Document Received)
22. Discussion and possible action on Resolution CB 10-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $1.74
2032-1203-2011-55000 Capital $84.33
2032-1204-2011-55000 Capital $278.63
2032-1205-2011-55000 Capital $858.47
2032-1206-2011-55000 Capital $1,270.39
2032-1207-2011-54000 Operation $77,178.91
Total $79,672.47
To appropriate interest and sale of material receipts for the month of January 2011. (Document Received)
23. Discussion and possible on Resolution SOPP 8-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.07
To appropriate interest receipts for the month of January 2011. (Document Received)
24. Discussion and possible action on Resolution EB 17-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2011-54000 Operation $300,000.00
To appropriate receipts deposited in February 2011 from the General Fund Supplement account. (Document Received.)
25. Discussion and possible action on Resolution EB 18-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of February contingent upon funds being deposited on February 28, 2011. (Document Received)
26. Discussion and possible action on Resolution WC 9-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $1,223.92
To appropriate receipts for the month of January 2011. (Document Received)
27. Discussion and possible action on Resolution LL 10-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $2,000.00
6010-0001-2011-54000 Operation $30,119.47
Total $43,319.47
To appropriate receipts for the month of January 2011. (Document Received)
GENERAL FUND TRANSFERS
28. Discussion and possible action on Resolution GF 18-11: Transfer of General Fund appropriations for Juvenile Detention Center in the amount $3,200.00 as follows:
From 1001-5200-2011-53000 Travel $3,200.00
To 1001-5200-2011-55000 Capital $3,200.00
Transfer is necessary to align fund in the Capital Account to purchase a new Washer for the Detention Center. (Document Received)
29. Discussion and possible action on Resolution GF 19-11: Transfer of General Fund appropriations for District No. 1 in the amount of $2,000.00 as follows:
From 1001-9100-2011-53000 Travel $2,000.00
To 1001-9100-2011-55000 Capital $2,000.00
Transfer is necessary to cover anticipated capital expenses for the remainder of the year.
(Document Received)
End of Consent Docket
30. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
31. Discussion and possible action regarding recommendation from the BET Committee to transfer funds from General Fund Reserve to the County Assessor as follows:
Resolution GF 20-11: Transfer of General Fund appropriations from General Fund Reserve 9995 to County Assessor 1300 in the amount of $64,720.00:
From 1001-9995-2011-54000 Operation $64,720.00
To 1001-1300-2011-51000 Salary $22,600.00
To 1001-1300-2011-52000 Benefits $42,120.00
Total $64,720.00
Transfer is necessary to cover the shortfall in the Assessor’s Salary and Benefits Account due to the budget cut during the budget process for fiscal year 2010-2011. This item is requested by the County Assessor and recommended by the Budget Evaluation Team. (Document Received)
32. Discussion and possible action to permit Oklahoma Blood Institute (OBI) to be the sole provider for blood drives at all Oklahoma County locations. This follows a one year test of allowing OBI and the American Red Cross (ARC) to hold blood drives at Oklahoma County. This item requested by Dan Matthews, Commissioner’s HR Director.
33. Discussion and possible action to approve the Business Associate Agreement between First Health and Oklahoma County. This item is requested by Carolynn Caudill, County Clerk and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
34. Discussion and possible action to implement the One Call Medical Program for potential savings on high-cost radiology services. This item is requested by Carolynn Caudill, County Clerk. (Document Received)
35. Discussion and possible action to receive the Health Plan Performance Analysis presentation presented by Mutual Assurance Administrators. This item is requested by Carolynn Caudill, County Clerk. (Document Received)
36.
Discussion and possible action on update from the
Health and Wellness Committee. This
committee was requested to give monthly updates to the Budget Board. This item
request by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
37. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Stanley Mason, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Kenneth Wallace, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
38. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Stanley Mason.
39. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Kenneth Wallace.
40.
Board
Comments/ Comments from the Elected Officials.
41. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
42. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
43. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY