REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, March
17, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, March 16, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, February 17, 2011, and special meeting dated Friday, March 4, 2011, and March 11, 2011.
The
following items, No. 4 through 35 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 14-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $110,000.00 $100,000.00 $128,057.00 $338,057.00
1110-52000 Benefits $40,000.00 $32,000.00 $46,416.53 $118,416.53
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $203,802.43 $193,913.05 $368,166.15 $765,881.63 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $20,000.00 $0.00 $0.00 $20,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,153.32 $0.00 $17,153.32
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $373,802.43 $343,066.37 $542,639.68 $1,259,508.48
To appropriate miscellaneous and Tax Commission receipts for the month of February 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $0.00 Gross Production $134,832.26
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $158,192.90
Sale of Material D-3 $0.00 Gasoline Excise Tax $346,544.62
Reimb Gas & Fuel D-1 $121.52 Special Fuel Tax $41.45
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF $382,566.39
Reimb Gas & Fuel D-3 $2,072.52
Reimb Parts & Serv Repair D-1 $00.00 Interest $436.88
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,022,614.50
Reimb Parts & Serv Repair D-3 $182.72
All other Misc. Reimb or Receipts D-1 $225.00
Reimb Auction Proceeds D-2 $2,194.87
Reimb FEMA-Nat Disaster D-1 $23,215.45
City of Edmond D-3 $134,480.25
Town of Luther D-3 $50,000.00
City of Edmond D-3 $15,032.69
Jones Middle School D-1 $9,368.96
Miscellaneous Receipts Total $236,893.98 Total Receipts $1,259,508.48
5. Discussion and possible action on Resolution CBRIF 8-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $76,627.19
To appropriate receipts for the month of February 2011. (Document Received)
6. Discussion and possible action on Resolution TMF 11-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $7,147.05
1140-1500-2011-52000 Benefits $1,067.95
Total $8,215.00
To appropriate receipts for the month of February 2011. (Document Received)
7. Discussion and possible action on Resolution CCLF 12-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-55000 Capital $10,461.12
To appropriate receipts for the month of February 2011. (Document Received)
8. Discussion and possible action on Resolution UCC 11-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-51000 Salary $15,000.00
1151-1700-2011-52000 Benefits $6,700.00
1151-1700-2011-54000 Operation $35,521.19
Total $57,221.19
To appropriate receipts for the month of February 2011. (Document Received)
9. Discussion and possible action on Resolution CCRP 13-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $8,200.00
1152-1700-2011-52000 Benefits $2,500.00
1152-1700-2011-54000 Operation $29,619.63
1152-1700-2011-55000 Capital $29,619.63
Total $69,939.26
To appropriate
receipts for the month of February 2011. (Document Received)
10. Discussion and possible action on Resolution SF 13-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-51000 Salary $10,000.00
1160-5100-2011-52000 Benefits $5,000.00
1160-5100-2011-53000 Travel $5,000.00
1160-5100-2011-54000 Operation $205,085.79
1160-5100-2011-55000 Capital $10,000.00
1160-5105-2011-54000 Operation $20,000.00
1160-5160-2011-54000 Operation $16,335.17
Total $271,420.96
To appropriate interest and miscellaneous receipts for the month of February 2011.-
(Document Received)
11. Discussion and possible action on Resolution SSR 14-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2011-51000 Salary $198,709.24
1161-5110-2011-52000 Benefits $70,000.00
1161-5110-2011-54000 Operation $300,000.00
1161-5111-2011-54000 Operation $113,792.50
1161-5113-2011-54000 Operation $1,167.48
1161-5146-2011-54000 Operation $150,000.00
Total $833,669.22
To appropriate interest and miscellaneous receipts for the month of February 2011. (Document Received)
12. Discussion and possible action on Resolution AFR 10-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $1,979.00
To appropriate receipts for the month of February 2011. (Document Received)
13. Discussion and possible action on Resolution JPF 11-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $3,583.38
To appropriate receipts for the month of February 2011. (Document Received)
14. Discussion and possible action on Resolution JWRF 10-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $881.00
To appropriate receipts for the month of February 2011. (Document Received)
15. Discussion and possible action on Resolution JGF 11-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2011-51000 Salary $30,000.00
1233-5216-2011-52000 Benefits $16,722.00
1233-5216-2011-54000 Operation $15,000.00
1233-5217-2011-54000 Operation $150.00
Total $61,872.00
To appropriate grant receipts for the month of February 2011. (Document Received)
16. Discussion and possible action on Resolution PC 13-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $2,000.00
1240-3000-2011-52000 Benefits $7,839.80
Total $9,839.80
To appropriate fee receipts for the month of February 2011. (Document Received)
17. Discussion and possible action on Resolution EMF 4-11: Cash fund appropriation for Emergency Management Fund 1251 as follows:
1251-5500-2011-54000 Operations $5,000.00
1251-5500-2011-55000 Capital $76,795.25
Total $81,795.25
To appropriate receipts for the month of February 2011 and to appropriate the grant
refund from the Oklahoma Department of Homeland Security for the purchase of
communications equipment.
18. Discussion and possible action on Resolution CSF 12-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $1,700.00
1260-3105-2011-54000 Operation $10,340.00
Total $12,040.00
To appropriate fee receipts for the month of February 2011. (Document Received)
19. Discussion and possible action on Resolution SENT 11-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $24,364.51
To appropriate fee receipts for the month of February 2011. (Document Received)
20. Discussion and possible action on Resolution DCF 10-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $25,736.11
1280-3150-2011-52000 Benefits $12,868.06
Total $38,604.17
To appropriate receipts for the month of February 2011. (Document Received)
21. Discussion and possible action on Resolution CIR 11-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $4.55
To appropriate interest receipts for the month of February 2011. Document Received)
22. Discussion and possible action on Resolution CIT 9-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital $.09
23. Discussion and possible action on Resolution TCF 8-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2011-55000 Capital $193.61
To appropriate interest receipts for the month of February 2011. (Document Received)
24. Discussion and possible action on Resolution CB 11-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $1.43
2032-1203-2011-55000 Capital $46.13
2032-1204-2011-55000 Capital $401.25
2032-1205-2011-55000 Capital $705.07
2032-1206-2011-55000 Capital $862.21
2032-1207-2011-54000 Operation $180.56
Total $2,196.65
To appropriate interest and sale of material receipts for the month of February 2011. (Document Received)
25. Discussion and possible on Resolution SOPP 9-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.07
To appropriate interest receipts for the month of February 2011. (Document Received)
26. Discussion and possible action on Resolution EB 23-11: Cash fund appropriation for Employee Benefits 4010 as follows:
4010-0001-2011-54000 Operation $314,999.00
To appropriate miscellaneous receipts received from March 2, through March 15, 2011. (Document Received)
27. Discussion and possible action on Resolution EB 24-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of March contingent upon funds being deposited on March 31, 2011. (Document Received)
28. Discussion and possible action on Resolution WC 10-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $248.16
To appropriate receipts for the month of February 2011. (Document Received)
29. Discussion and possible action on Resolution LL 11-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $3,000.00
6010-0001-2011-54000 Operation $29,588.80
Total $40,788.80
To appropriate receipts for the month of February 2011. (Document Received)
GENERAL
FUND TRANSFERS
30. Discussion and possible action on Resolution GF 21-11: Transfer of General Fund appropriations for County Sheriff 5100 in the amount of $1,995,000.00 as follows:
From 1001-5100-2011-54000 Operation $1,995,000.00
To 1001-5100-2011-51000 Salary $1,100,000.00
To 1001-5100-2011-52000 Benefits $895,000.00
Total $1,995,000.00
Transfer is necessary to make payroll and maintain a 10% balance in the accounts. (Document Received)
31. Discussion and possible action on Resolution GF 22-11: Transfer of General Fund appropriations for County Clerk 1700 in the amount of $75,500.00 as follows:
From 1001-1700-2011-54000 Operation $75,500.00
To 1001-1700-2011-51000 Salary $51,000.00
To 1001-1700-2011-52000 Benefits $5,500.00
To 1001-1700-2011-53000 Travel $10,000.00
To 1001-1700-2011-55000 Capital $9,000.00
Total $75,500.00
Transfer is necessary to pay personnel, training for IT Staff and purchase capital items for the consolidation project.
32. Discussion and possible action on Resolution GF 23-11: Transfer of General Fund appropriations for Election Board 2500 in the amount of $28,000.00 as follows:
From 1001-2500-2011-51000 Salary $28,000.00
To 1001-2500-2011-55000 Capital $28,000.00
Transfer is necessary to purchase 3 printers and a burster to accommodate the voter registration and absentee processing phase of the conversion to the new election technology. This equipment is vital to the Election Board operations. (Document Received.)
33. Discussion and possible action on Resolution GF 24-11: Transfer of General Fund appropriations for MIS 2700 in the amount of $100,000.00 as follows:
From 1001-2700-2011-51000 Salary $50,000.00
From 1001-2700-2011-52000 Benefits $50,000.00
Total $100,000.00
To 1001-2700-2011-55000 Capital $100,000.00
Transfer is to purchase IT equipment.
SPECIAL
REVENUE TRANSFERS
34.
Discussion and possible action on Resolution
SF 14-11: Transfer of appropriations for Sheriff Service Fee Fund 1160 in
the amount of $248,000.00 as follows:
From 1160-5160-2011-54000 Operation $97,000.00
From 1160-5160-2011-55000 Capital $248,000.00
Total $345,000.00
To 1160-5160-2011-51000 Salary $248,000.00
To 1160-5160-2011-52000 Benefits $97,000.00
Total $345,000.00
Transfer is necessary to cover payroll for the Courthouse Security.
35. Discussion and possible action on Resolution SSR 15-11: Transfer of appropriation for Sheriff Special Revenue Fund 1161 in the amount of $500,000.00 as follows:
From 1161-5110-2011-55000 Capital $100,000.00
From 1161-5111-2011-55000 Capital $50,000.00
From 1161-5112-2011-54000 Operation $50,000.00
From 1161-5112-2011-55000 Capital $300,000.00
Total $500,000.00
To 1161-5110-2011-54000 Operation $100,000.00
To 1161-5111-2011-54000 Operation $50,000.00
To 1161-5177-2011-55000 Capital $350,000.00
Total $500,000.00
Transfer is necessary to meet operational requirements for the remainder of the fiscal year.
End of Consent Docket
36. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
37. Discussion and possible action to receive recommendations from the Budget Evaluation Team to transfer funds from General Fund Reserve 9995. This item requested by Rick Buchanan, Chairman Budget Evaluation Team. ( Document Received)
38. Discussion and possible action to approve Resolution GF 25-11: Transfer of General Fund appropriations from General Fund Reserve 9995 to Sheriff 5100 in the amount $800,000.00 as follows:
From 1001-9995-2011-54000 Operation $800,000.00
To 1001-5100-2011-51000 Salary $700,000.00 To 1001-5100-2011-52000 Benefits $100,000.00
Total $800,000.00
Transfer is necessary to supplement the Sheriff’s budget in order to pay personnel as recommended by the Budget Evaluation Team.
39.
Discussion
and possible action to approve Resolution
GF 26-11: Transfer of General Fund
appropriations from General Fund Reserve 9995 to Employee Benefits supplement
9991 in the amount of $???,???,000 as follows:
From
1001-9995-2011-54000 Operation $116,000.00
To
1001-9991-2011-54000 Operation $116,000.00
Transfer
is necessary to cover employee medical and prescription claims in the month of
March. (Document Received)
40. Discussion and possible action to approve Resolution GF27-11: Transfer of General Fund appropriations from departments within the General Fund to the General Fund Reserve 9995 as follows:
From 1001-1100-2011-54000 Operation $345.00
From 1001-1200-2011-54000 Operation $345.00
From 1001-1300-2011-54000 Operation $9,240.00
From 1001-1500-2011-54000 Operation $4,425.00
From 1001-1600-2011-54000 Operation $39,690.00
From 1001-1700-2011-54000 Operation $12,210.00
From 1001-2300-2011-54000 Operation $1,080.00
From 1001-2400-2011-54000 Operation $1,380.00
From 1001-2500-2011-54000 Operation $885.00
From 1001-2600-2011-54000 Operation $2,340.00
From 1001-2700-2011-54000 Operation $7,395.00
From 1001-2801-2011-54000 Operation $5,700.00
From 1001-5200-2011-54000 Operation $345.00
From 1001-5500-2011-54000 Operation $270.00
From 1001-6100-2011-54000 Operation $345.00
From 1001-8100-2011-54000 Operation $345.00
From 1001-9100-2011-54000 Operation $690.00
From 1001-9200-2011-54000 Operation $1,380.00
From 1001-9300-2011-54000 Operation $1,035.00
From
1001-9400-2011-5400 Operation $2,070.00
Total $91,515.00
To 1001-9995-2011-54000 $91,515.00
Transfer is recommended by the Budget Evaluation Team to fund other needs within Oklahoma County.
41.
Discussion
and possible action to approve Resolution
EB 25-11: Cash fund appropriation for Employee Benefits 4010 as follows:
4010-0001-2011-54000 Operation $116,000.00
To appropriate supplement approved above, contingent upon funds being deposited into the Employee Benefits cash fund. (Document Received)
42. Discussion and possible action to recommend to the Board of County Commissioners adoption of a County Information Technology Change Control Policy. This item requested by Mike Harman, MIS Director.
43. Discussion and possible action regarding the Monthly MIS Report to be presented by Mike Harman, Oklahoma County MIS Director. This item requested by Mike Harman, MIS Director.
44. Discussion and possible action to approve Requisition No. __________. The funding source is Fund 2031 (Tinker Clearing 2002); Cost Center 1201 (Administrative Cost); Account 55370 (Other, Services), not to exceed $20,000, as 10% local match for the Oklahoma Strategic Military Planning Commission’s “Twaddle Center Access” project for Tinker Air Force Base. Oklahoma Strategic Military Planning Commission approval to fund the project is contingent on a 10% local match. The warrant is to be issued to the Oklahoma Industrial Authority. This item requested by Willa Johnson, Chairwoman. (Document Received.
45.
Discussion and possible action to
establish New Payroll Fund-1003 to process County payroll. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Board
46.
Discussion and possible action regarding the conversion of all County
Employees to Payroll
Direct Deposit or Paycards and eliminating
payroll checks. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Board.
47.
Discussion and possible action on update from the
Health and Wellness Committee. This
committee was requested to give monthly updates to the Budget Board. This item
request by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
48.
Board
Comments/ Comments from the Elected Officials.
49. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
50. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
51. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Richard Faust, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Gary Johnson, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
52. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Richard Faust.
53. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Gary Johnson.
54. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY