REGULAR
MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, April
21, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, April 20, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, March 17, 2011, and special meetings dated Friday, March 25, 2011; Tuesday, March 29, 2011.
The
following items, No. 4 through 39 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 15-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $110,000.00 $100,000.00 $105,330.22 $315,330.22
1110-52000 Benefits $50,000.00 $32,000.00 $40,578.85 $122,578.85
1110-53000 Travel $0.00 $600.00 $0.00 $600.00 $0.00
1110-54000 Operation $109,872.08 $115,352.81 $98,737.71 $323,962.60 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $0.00 $600.00 $20,000.00 $20,600.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $13,081.73 $0.00 $13,081.73
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $269,872.08 $261,634.54 $264,616.78 $796,153.40
To appropriate miscellaneous and Tax Commission receipts for the month of March 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $0.00 Gross Production $134,377.25
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $72,245.27
Sale of Material D-3 $0.00 Gasoline Excise Tax $207,717.99
Reimb Gas & Fuel D-1 $336.22 Special Fuel Tax $18.27
Reimb Gas & Fuel D-2 $807.68 Veh Coll for Rds /w CRIRF $366,951.02
Reimb Gas & Fuel D-3 $3,796.09
Reimb Parts & Serv Repair D-1 $00.00 Interest $1,170.78
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $782,480.58
Reimb Parts & Serv Repair D-3 $23.83
Jones SD D-1 $8,709.00
Miscellaneous Receipts Total $13,672.82 Total Receipts $796,153.40
5. Discussion and possible action on Resolution CBRIF 9-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $63,796.21
To appropriate receipts for the month of March 2011. (Document Received)
6. Discussion and possible action on Resolution TMF 12-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $11,155.00
To appropriate receipts for the month of March 2011. (Document Received)
7. Discussion and possible action on Resolution CCLF 13-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-54000 Operation $2,971.47
1150-1700-2011-55000 Capital $2,971.47
Total $5,942.94
To appropriate receipts for the month of March 2011. (Document Received)
8. Discussion and possible action on Resolution UCC 12-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-54000 Operation $22,827.23
1151-1700-2011-55000 Capital $22,827.24
Total $45,654.47
To appropriate receipts for the month of March 2011. (Document Received)
9. Discussion and possible action on Resolution CCRP 14-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $5,000.00
1152-1700-2011-52000 Benefits $1,800.00
1152-1700-2011-54000 Operation $22,796.31
1152-1700-2011-55000 Capital $22,796.30
Total $52,392.61
To appropriate
receipts for the month of March 2011. (Document Received)
10. Discussion and possible action on Resolution SF 15-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-51000 Salary $33,192.20
1160-5100-2011-52000 Benefits $10,000.00
1160-5100-2011-54000 Operation $200,000.00
1160-5105-2011-54000 Operation $25,000.00
1160-5160-2011-55000 Capital $18,815.48
Total $287,007.68
To appropriate interest and miscellaneous receipts for the month of March 2011.-
(Document Received)
11. Discussion and possible action on Resolution SSR 17-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2011-54000 Operation $3,000.00
1161-5110-2011-51000 Salary $400,000.00
1161-5110-2011-52000 Benefits $102,461.76
1161-5111-2011-54000 Operation $131,612.76
1161-5111-2011-55000 Capital $10,000.00
1161-5113-2011-55000 Capital $720.36
1161-5145-2011-54000 Operation $1,300.00
1161-5146-2011-55000 Capital $150,000.00
1161-5180-2011-51000 Salary $20,000.00
1161-5180-2011-52000 Benefits $1,500.00
1161-5182-2011-54000 Operation $46,657.00
Total $867,251.88
To appropriate interest and miscellaneous receipts for the month of March 2011. (Document Received)
12. Discussion and possible action on Resolution AFR 11-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $1,320.75
To appropriate receipts for the month of March 2011. (Document Received)
13. Discussion and possible action on Resolution JPF 12-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $4,879.00
To appropriate receipts for the month of March 2011. (Document Received)
14. Discussion and possible action on Resolution JWRF 11-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $1,688.33
To appropriate receipts for the month of March 2011. (Document Received)
15. Discussion and possible action on Resolution JGF 12-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2011-54000 Operation $1,230.25
1233-5217-2011-54000 Operation $275.00
1233-5220-2011-54000 Operation $35,784.00
Total $37,289.25
To appropriate grant receipts for the month of March 2011. (Document Received)
16. Discussion and possible action on Resolution PC 14-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $12,435.60
1240-3000-2011-52000 Benefits $3,000.00
Total $15,435.60
To appropriate fee receipts for the month of March 2011. (Document Received)
17. Discussion and possible action on Resolution CSF 13-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $2,653.50
1260-3105-2011-54000 Operation $12,307.00
Total $14,960.50
To appropriate fee receipts for the month of March 2011. (Document Received)
18. Discussion and possible action on Resolution SENT 12-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $91,512.86
1270-3110-2011-52000 Benefits $36,005.06
1270-3110-2011-53000 Travel $4,500.63
1270-3110-2011-54000 Operation $13,501.90
1270-3110-2011-55000 Capital $4,500.63
Total $150,021.08
To appropriate fee receipts for the month of March 2011. (Document Received)
19. Discussion and possible action on Resolution DCF 11-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $38,679.17
To appropriate receipts for the month of March 2011. (Document Received)
20. Discussion and possible action on Resolution CIR 12-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $3.60
To appropriate interest receipts for the month of March 2011. Document Received)
21. Discussion and possible action on Resolution CIT 10-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital $.08
To appropriate interest receipts for the month of March 2011. Document Received)
22. Discussion and possible action on Resolution TCF 9-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2011-55000 Capital $524.14
To appropriate interest receipts for the month of March 2011. (Document Received)
23. Discussion and possible action on Resolution CB 12-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $1.25
2032-1203-2011-55000 Capital $40.28
2032-1204-2011-55000 Capital $311,177.29
2032-1205-2011-55000 Capital $615.63
2032-1206-2011-55000 Capital $752.84
2032-1207-2011-54000 Operation $157.64
Total $312,744.93
To appropriate interest and sale of material receipts for the month of March 2011. (Document Received)
24. Discussion and possible on Resolution SOPP 10-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.06
To appropriate interest receipts for the month of March 2011. (Document Received)
25. Discussion and possible on Resolution EB 28-11: Cash fund appropriation for Employee Benefits 4010-0001-2011-54000 in the amount of $457,816.25 as follows:
4010-0001-2011-54000 Operation $457,816.25
26. Discussion and possible action on Resolution EB 29-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $1,020,000.00. To appropriate miscellaneous receipts for the month of April contingent upon funds being deposited on April 30, 2011. (Document Received)
27. Discussion and possible action on Resolution WC 12-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $2,355.07
To appropriate receipts for the month of March 2011. (Document Received)
28. Discussion and possible action on Resolution LL 13-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $2,000.00
6010-0001-2011-54000 Operation $31,496.80
Total $41,696.80
To appropriate receipts for the month of March 2011. (Document Received)
GENERAL
FUND TRANSFERS
29.
Discussion and possible action on Resolution
GF 35-11: Transfer of General Fund appropriations for Social Services 6100
in the amount of $9,000.00 as follows:
From 1001-6100-2011-51000 Salary $6,000.00
From 1001-6100-2011-53000 Travel $3,000.00
Total $9,000.00
To 1001-6100-2011-54000 Operation $3,000.00
To 1001-6100-2011-55000 Capital $6,000.00
Total $9,000.00
Transfer is necessary to realign fund to meet obligations for the remainder of the fiscal year.
30. Discussion and possible action on Resolution GF 36-11: Transfer of General Fund appropriation for County Election Board 2500 in the amount of $18,000.00 as follows:
From 1001-2500-2011-51000 Salary $18,000.00
To 1001-2500-2011-55000 Capital $18,000.00
Transfer is necessary to purchase 12 computers and the appropriate software. The Election Board is updating to new election technology and this equipment is vital to the operation of the Election Board. (Document Received)
31. Discussion and possible on Resolution GF 37-11: Transfer of General Fund appropriations for Free Fair 7100 in the amount of $827.06 as follows:
From 1001-7100-2011-51000 Salary $518.58
From 1001-7100-2011-52000 Benefits $308.48
Total $827.06
To 1001-7100-2011-54000 Operation $827.06
Transfer is necessary to have enough funds to cover expenses for the Oklahoma County Free Fair.
32. Discussion and possible on Resolution GF 38-11: Transfer of General Fund appropriations for County Clerk 1700 in the amount of $30,000.00 as follows:
From 1001-1700-2011-52000 Benefits $10,000.00
From
1001-1700-2011-54000 Operation $20,000.00
Total $30,000.00
To 1001-1700-2011-55000 Capital $30,000.00
Transfer is necessary to purchase new check writing software for the voucher accounts, 2 scanners and 2 network switches.
33. Discussion and possible on Resolution GF 39-11: Transfer of General Fund appropriations for County Engineer 9400 in the amount of $.96 as follows:
From 1001-9400-2011-52000 Benefits $.96
To 1001-9400-2011-51000 Salary $.96
Transfer is necessary to complete the payroll for June, 2011.
34. Discussion and possible action on Resolution GF 40-11: Transfer of General Fund appropriations for MIS 2700 in the amount of $3,500.00 as follows:
From 1001-2700-2011-51000 Salary $3,500.00
To 1001-2700-2011-53000 Travel $2,000.00
To 1001-2700-2011-54000 Operation $1,500.00
Total $3,500.00
Transfer is necessary to send some employees to training and to pay maintenance for equipment.
35. Discussion and possible action on Resolution GF 41-11: Transfer of General Fund appropriations for Juvenile Detention 5200 in the amount of $52,880.00 as follows:
From 1001-5200-2011-51000 Salary $52,880.00
To 1001-5200-2011-55000 Capital $52,880.00
Transfer is necessary to purchase needed items for the Detention Center before the ACA.
36. Discussion and possible action on Resolution GF 42-11: Transfer of General Fund appropriations for County Assessor 1300 in the amount of $5,000.00 as follows:
From 1001-1300-2011-53000 Travel $5,000.00
To 1001-1300-2011-55000 Capital $5,000.00
Transfer is necessary to purchase computer equipment.
37. Discussion and possible action on Resolution GF 43-11: Transfer of General Fund appropriations for County Assessor’s Revaluation 1400 in the amount of $60,000.00 as follows:
From 1001-1400-2011-51000 Salary $20,000.00
From 1001-1400-2011-52000 Benefits $40,000.00
Total $60,000.00
To 1001-1400-2011-55000 Capital $60,000.00
Transfers are necessary to purchase servers and computers.
38. Discussion and possible action on Resolution GF 44-11: Transfer of General Fund appropriations for County Purchasing 2400 in the amount of $2,600.00 as follows:
From 1001-2400-2011-53000 Travel $2,600.00
To 1001-2400-2011-54000 Operation $850.00
To 1001-2400-2011-55000 Capital $1,750.00
Total $2,600.00
Transfer is necessary to complete the fiscal year in the operation and capital accounts.
SPECIAL
REVENUE TRANSFERS
39.
Discussion and possible action on Resolution
SSR 18-11: Transfer of appropriations for Sheriff Special Revenue 1161 in
the amount of $1.00 as follows:
From 1161-5175-2011-54000 Operation $1.00
To 1161-5110-2011-51000 Salary $1.00
Transfer
is necessary to closeout pass through cost center for COPS Grant-Secure Our
Schools.
End of Consent Docket
40. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
41. Discussion and possible action to approve the Budget Process Calendar for fiscal year 2011-2012. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
42. Discussion and possible action regarding request from MIS for additional funding for the professional services to keep the Kronos project running. MIS will need $64,000 to keep the project running for the balance of this fiscal year. This item is requested by Mike Harman, MIS Director and will be presented by Dan Matthews, Human Resources Director.
43. Discussion and possible action to approve the release of group dental statistical information by Delta Dental to promote an oral wellness initiative. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
44.
Discussion
and possible action to receive recommendations
from the Health and Wellness Committee.
This item requested by Jon Wilkerson, Member of the Health and Wellness
Committee. (Document Received) This item was received by the Budget Board on
April 12, 2011. It has been put back on agenda for the benefit of those who
weren’t in attendance.
45.
Discussion
and possible action to approve and recommend to the Board of County
Commissioners amending the Oklahoma County Health Plan-Schedule
of Benefits as attached. This item
is recommended by the Health and Wellness Committee. This item was deferred
from the April 12, 2011 meeting.
46.
Discussion
and possible action to approve and recommend to the Board of County
Commissioners Resolution No. _____Amending the Oklahoma County Active
Employee Health/Dental Insurance Premium Rates as follows:
Single
Medical/Dental Rate $147
Family
Medical/Dental Rate $343
This
item is recommended by the Health and Wellness Committee. This item was
deferred from the April 12, 2011 meeting.
47.
Discussion
and possible action to approve and recommend to the Board of County
Commissioners Resolution No. ______ Setting the Oklahoma County Retiree
Health/Dental Insurance Premium Rates as follows:
Retiree
Single, with Medicare $89
Retiree
Single $147
Retiree
& Family, both with Medicare $194
Retiree
& Family $343
Retiree
with Medicare, Spouse without Medicare $243
Retiree
without Medicare, Spouse with Medicare $243
Retiree
with Medicare, Family without Medicare $288
Retiree
with Medicare, Family without Medicare,
Spouse
with Medicare $288
This
item is recommended by the Health and Wellness Committee. This item was deferred from the April 12, 2011
meeting.
48.
Board
Comments/ Comments from the Elected Officials.
49. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
50. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
51. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Amanda Madison, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
52. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Amanda Madison.
53. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY