REGULAR
MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, May
19, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, May 17, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, April 21, 2011, and special meetings dated Tuesday, April 12, 2011; Tuesday, April 26, 2011.
The
following items, No. 4 through 39 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 16-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $115,000.00 $100,000.00 $125,292.65 $340,292.65
1110-52000 Benefits $32,000.00 $32,000.00 $44,875.87 $108,875.87
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $355,456.38 $244,189.23 $229,390.52 $829,036.13 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $0.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $19,799.43 $0.00 $19,799.43
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $502,456.38 $395,988.68 $399,559.04 $1,298,004.08
To appropriate miscellaneous and Tax Commission receipts for the month of April 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $2,800.21 Gross Production $176,683.12
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $193,843.36
Sale of Material D-3 $780.56 Gasoline Excise Tax $377,843.62
Reimb Gas & Fuel D-1 $0.00 Special Fuel Tax $42.58
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF $438,449.03
Reimb Gas & Fuel D-3 $2,459.80
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,104.29
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,187,966.00
Reimb Parts & Serv Repair D-3 $126.41
Oher Misc. Reimb or Receipts D-3 $203.60
Town of Forest Park D#1 $167.50
City of Spencer D#1 $103,500.00
Miscellaneous Receipts Total $110,038.08 Total Receipts $1,298,004.08
5. Discussion and possible action on Resolution CBRIF 10-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $170,142.75
To appropriate receipts for the month of April 2011. (Document Received)
6. Discussion and possible action on Resolution TAD 5-11: Cash fund appropriation for Tax Assessment District Fund 1118 as follows:
1118-1200-2011-54000 Operation $2,361.56
To appropriate receipts for the month of April 2011. (Document Received)
7. Discussion and possible action on Resolution TMF 13-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $5,160.00
1140-1500-2011-52000 Benefits $4,128.00
1140-1500-2011-54000 Operation $1,032.00
Total $10,320.00
To appropriate receipts for the month of April 2011. (Document Received)
8. Discussion and possible action on Resolution CCLF 14-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-54000 Operation $4,896.30
1150-1700-2011-55000 Capital $4,896.30
Total $9,792.60
To appropriate receipts for the month of April 2011. (Document Received)
9. Discussion and possible action on Resolution UCC 13-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-54000 Operation $36,376.86
1151-1700-2011-55000 Capital $36,376.85
Total $72,753.71
To appropriate receipts for the month of April 2011. (Document Received)
10. Discussion and possible action on Resolution CCRP 16-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $2,000.00
1152-1700-2011-54000 Operation $70,823.89
Total $72,823.89
To appropriate receipts for the
month of April 2011. (Document Received)
11. Discussion and possible action on Resolution SF 16-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-54000 Operation $250,000.00
1160-5105-2011-54000 Operation $47,955.74
1160-5160-2011-54000 Operation $10,302.67
1160-5160-2011-55000 Capital $10,000.00
Total $318,258.41
To appropriate interest and miscellaneous receipts for the month of April 2011.-
(Document Received)
12. Discussion and possible action on Resolution SSR 20-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2011-51000 Salary $500,000.00
1161-5110-2011-52000 Benefits $930.11
1161-5110-2011-54000 Operation $65,000.00
1161-5111-2011-54000 Operation $121,014.55
1161-5145-2011-54000 Operation $10.00
1161-5146-2011-54000 Operation $130,000.00
1161-5180-2011-51000 Salary $10,000.00
Total $826,954.66
To appropriate interest and miscellaneous receipts for the month of April 2011. (Document Received)
13. Discussion and possible action on Resolution AFR 12-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $1,035.00
To appropriate receipts for the month of April 2011. (Document Received)
14. Discussion and possible action on Resolution JPF 13-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $3,893.00
To appropriate receipts for the month of April 2011. (Document Received)
15. Discussion and possible action on Resolution JWRF 12-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $1,080.00
To appropriate receipts for the month of April 2011. (Document Received)
16. Discussion and possible action on Resolution JGF 13-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2011-54000 Operation $360.00
To appropriate grant receipts for the month of April 2011. (Document Received)
17. Discussion and possible action on Resolution PC 15-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $13,000.00
1240-3000-2011-52000 Benefits $2,000.00
1240-3000-2011-53000 Travel $753.35
Total $15,753.35
To appropriate fee receipts for the month of April 2011. (Document Received)
18. Discussion and possible action on Resolution LEPC 5-11: Cash fund appropriations for Local Emergency Planning Committee 1250 as follows:
1250-5100-2011-54000 Operation $2,000.00
To appropriate receipts for the month of April 2011. (Document Received)
19. Discussion and possible action on Resolution CSF 14-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $1,870.00
1260-3105-2011-54000 Operation $5,677.00
Total $7,547.00
To appropriate fee receipts for the month of April 2011. (Document Received)
20. Discussion and possible action on Resolution SENT 13-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $59,213.63
1270-3110-2011-52000 Benefits $23,297.17
1270-3110-2011-53000 Travel $2,912.14
1270-3110-2011-54000 Operation $8,736.44
1270-3110-2011-55000 Capital $2,912.14
Total $97,071.52
To appropriate fee receipts for the month of April 2011. (Document Received)
21. Discussion and possible action on Resolution DCF 12-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $39,832.84
To appropriate receipts for the month of April 2011. (Document Received)
22. Discussion and possible action on Resolution CIR 13-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $3.76
To appropriate interest receipts for the month of April 2011. (Document Received)
23. Discussion and possible action on Resolution CIT 11-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital $.09
To appropriate interest receipts for the month of April 2011. (Document Received)
24. Discussion and possible action on Resolution TCF 10-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2011-55000 Capital $583.41
To appropriate interest receipts for the month of April 2011. (Document Received)
25. Discussion and possible action on Resolution CB 13-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $1.37
2032-1203-2011-55000 Capital $44.20
2032-1204-2011-55000 Capital $384.45
2032-1205-2011-55000 Capital $675.56
2032-1206-2011-55000 Capital $826.12
2032-1207-2011-54000 Operation $47,920.95
Total $49,852.65
To appropriate interest and sale of material receipts for the month of April 2011. (Document Received)
26. Discussion and possible on Resolution SOPP 11-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.07
To appropriate interest receipts for the month of April 2011. (Document Received)
27. Discussion and possible on Resolution EB 31-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2011-54000 Operation $103,622.54
To appropriate receipts for May 1 through May 16, 2011. (Document Received)
28. Discussion and possible action on Resolution EB 32-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $1,020,000.00. To appropriate miscellaneous receipts for the month of May contingent upon funds being deposited on May 31, 2011. (Document Received)
29. Discussion and possible action on Resolution WC 13-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $1,281.73
To appropriate receipts for the month of April 2011. (Document Received)
30. Discussion and possible action on Resolution LL 14-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $2,000.00
6010-0001-2011-54000 Operation $40,216.67
Total $50,416.67
To appropriate receipts for the month of April 2011. (Document Received)
GENERAL
FUND TRANSFERS
31. Discussion and possible action on Resolution GF 55-11: Transfer of General Fund appropriations in the amount of $17,388.86 as follows:
From 1001-9300-2011-51000 Salary $1,848.34
From 1001-9300-2011-52000 Benefits $10,551.22
From 1001-9300-2011-53000 Travel $4,989.30
Total $17,388.86
To 1001-9300-2011-54000 Operation $17,388.86
Transfer is needed to fund the operation account for the remainder of the fiscal year.(Document Received)
32. Discussion and possible action on Resolution GF 56-11: Transfer of General Fund appropriations from Court Clerk 1600 to Facility Management 2801 in the amount of $3,000 as follows:
From 1001-1600-2011-53000 Travel $3,000.00
To 1001-2801-2011-54000 Operation $3,000.00
Transfer is necessary to complete two projects at the file storage area at the 4th Street facility. (Document Received)
33. Discussion and possible action on Resolution GF 57-11: Transfer of General Fund appropriations for County Clerk 1700 in the amount of $35,000.00 as follows:
From 1001-1700-2011-51000 Salary $9,000.00
From 1001-1700-2011-52000 Benefits $12,000.00
From 1001-1700-2011-54000 Operation $14,000.00
Total $35,000.00
To 1001-1700-2011-55000 $35,000.00
Transfer is necessary for the Consolidation Project.(Document Received)
34. Discussion and possible action on Resolution GF 58-11: Transfer of General fund appropriation for Facilities Management 2801 in the amount of $5,721.00 as follows:
From 1001-2801-2011-52000 Benefits $3,000.00
From 1001-2801-2011-53000 Travel $2,721.00
Total $5,721.00
To 1001-2801-2011-55000 Capital $5,721.00
Transfer is necessary to purchase new radios.
35. Discussion and possible action on Resolution GF 59-11: Transfer of appropriations for Sheriff 5100 in the amount of $650,000.00 as follows:
From 1001-5100-2011-54000 Operation $650,000.00
To 1001-5100-2011-51000 Salary $400,000.00
To 1001-5100-2011-52000 Benefits $250,000.00
Total $650,000.00
Transfer is necessary to meet May 2011 payroll.
36. Discussion and possible action on Resolution GF 60-11: Transfer of General Fund appropriations for OSU Extension Center 8100 in the amount of $4,500.00 as follows:
From 1001-8100-2011-54000 Operation $4,500.00
To 1001-8100-2011-55000 Capital $4,500.00
Transfer is necessary to purchase computers and a dishwasher due to broken and obsolete items that need to be replaced.
37. Discussion and possible action on Resolution GF 61-11: Transfer of General Fund appropriations for District No. 1 in the amount of $15,300.00 as follows:
From 1001-9100-2011-51000 Salary $10,600.00
From 1001-9100-2011-52000 Benefits $3,900.00
From
1001-9100-2011-53000 Operation $800.00
Total $15,300.00
To 1001-9100-2011-54000 Operation $15,300.00
Transfer is necessary to reimburse the Highway Cash account for labor and equipment costs for upcoming special projects already scheduled.
SPECIAL
REVENUE TRANSFERS
38. Discussion and possible action on Resolution HWY 17-11: Transfer of appropriations from Highway District No. 3, 9300 to Highway District No. 2, 9200 in the amount of $34.60 as follows:
From 1110-9300-2011-54000 Operation $34.60
To 1110-9200-2011-54000 Operation $34.60
Transfer is necessary to reimburse District No. 2 for a purchase order paid from their funds instead of District No. 3.
39. Discussion and possible action on Resolution SSR 21-11: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $543,360.00 as follows:
From 1161-5108-2011-55000 Capital $40,000.00
From 1161-5110-2011-55000 Capital $40,000.00
From 1161-5111-2011-55000 Capital $55,000.00
From 1161-5112-2011-54000 Operation $175,360.00
From 1161-5112-2011-55000 Capital $233,000.00
Total $543,360.00
To 1161-5110-2011-52000 Benefits $408,360.00
To 1161-5110-2011-54000 Operation $80,000.00
To 1161-5111-2011-54000 Operation $55,000.00
Total $543,360.00
Transfer is necessary to meet payroll and operation needs for the remainder of the fiscal year.
End of Consent Docket
40. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
41. Discussion and possible action to approve Resolution No. ____ amending the Medical/Dental Premium Rates for County Employees on Leave of Absence. This item requested Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
42. Discussion and possible action to approve the Oklahoma County Health Benefit Plan Document and Summary Plan Description to be effective July 1st, 2011. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
43. Discussion regarding update from the County Clerk’s office regarding upcoming employee benefit mailers and county wide informational meetings. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
44. Discussion and possible action regarding recommendations from the “Budget Evaluation Team” on the 2011-2012 annual budget. This item requested by Rick Buchanan, Chairman of the Budget Evaluation Team. (Document Received)
45. Discussion and possible action regarding the Oklahoma County General Fund Budget for Fiscal year 2011-12 including Employee Benefits, Worker’s Compensation, Self Insurance and Capital Projects Regular Funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
46.
Board
Comments/ Comments from the Elected Officials.
47. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
48. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
49. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Daniel Bourassa, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Rachael Bouret, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
50. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Daniel Bourassa.
51. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Rachael Bouret.
52. Adjourn the meeting at until the next meeting.
ME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY