REGULAR
MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
June 16, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, June 14, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, May 19, 2011, and special meetings dated Friday, May 13, 2011; Wednesday, May 25, 2011.
The
following items, No. 4 through 42 are Consent Items and are routine in nature:
CASH
FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 17-11: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $100,000.00 $85,000.00 $0.00 $185,000.00
1110-52000 Benefits $25,000.00 $44,000.00 $0.00 $69,000.00
1110-53000 Travel $0.00 $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $131,164.59 $122,569.51 $268,841.01 $522,575.11 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $30,000.00 $0.00 $0.00 $30,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $13,240.50 $0.00 $13,240.50
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $286,164.59 $264,810.01 $268,841.01 $819,815.61
To appropriate miscellaneous and Tax Commission receipts for the month of May, 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $2,495.98 Gross Production $123,447.13
Sale of Material D-2 $0.00 Diesel Fuel Excise Tax $105,370.25
Sale of Material D-3 $1,834.80 Gasoline Excise Tax $219,650.81
Reimb Gas & Fuel D-1 $225.96 Special Fuel Tax $39.04
Reimb Gas & Fuel D-2 $831.04 Veh Coll for Rds /w CRIRF $341,434.73
Reimb Gas & Fuel D-3 $2,863.60
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,098.99
Reimb Parts & Serv Repair D-2 $298.65 Sub Total $791,040.95
Reimb Parts & Serv Repair D-3 $321.49
Other Misc. Reimb or Receipts D-3 $140.80
Reimb from General Fund D-1 $15,139.75
City of Edmond D#1 $4,622.59
Miscellaneous Receipts Total $28,774.66 Total Receipts $819,815.61
5. Discussion and possible action on Resolution CBRIF 11-11: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2011-54000 Operation $57,980.66
To appropriate receipts for the month of May 2011. (Document Received)
6. Discussion and possible action on Resolution TMF 14-11: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2011-51000 Salary $9,496.05
1140-1500-2011-52000 Benefits $1,418.95
Total $10,915.00
To appropriate receipts for the month of May 2011. (Document Received)
7. Discussion and possible action on Resolution CCLF 15-11: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2011-54000 Operation $3,725.84
1150-1700-2011-55000 Capital $3,725.84
Total $7,451.68
To appropriate receipts for the month of May 2011. (Document Received)
8. Discussion and possible action on Resolution UCC 14-11: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2011-51000 Salary $20,000.00
1151-1700-2011-54000 Operation $21,568.09
1151-1700-2011-55000 Capital $21,568.08
Total $63,136.17
To appropriate receipts for the month of May 2011. (Document Received)
9. Discussion and possible action on Resolution CCRP 17-11: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2011-51000 Salary $7,000.00
1152-1700-2011-52000 Benefits $2,000.00
1152-1700-2011-54000 Operation $25,891.51
1152-1700-2011-55000 Capital $25,891.50
Total $60,783.01
To appropriate receipts for the
month of May 2011. (Document Received)
10. Discussion and possible action on Resolution SF 17-11: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2011-54000 Operation $200,000.00
1160-5105-2011-54000 Operation $109,259.45
1160-5105-2011-55000 Capital $10,000.00
1160-5160-2011-51000 Salary $17,102.74
Total $336,362.19
To appropriate interest and miscellaneous receipts for the month of May 2011.-
(Document Received)
11. Discussion and possible action on Resolution SSR 22-11: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2011-51000 Salary $588,602.06
1161-5110-2011-52000 Benefits $45,000.00
1161-5111-2011-54000 Operation $111,678.14
1161-5113-2011-55000 Capital $1,782.59
1161-5146-2011-54000 Operation $100,000.00
Total $847,062.79
To appropriate interest and miscellaneous receipts for the month of May 2011. (Document Received)
12. Discussion and possible action on Resolution AFR 13-11: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2011-55000 Capital $2,615.75
To appropriate receipts for the month of May 2011. (Document Received)
13. Discussion and possible action on Resolution JPF 14-11: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2011-54000 Operation $2,754.00
To appropriate receipts for the month of May 2011. (Document Received)
14. Discussion and possible action on Resolution JWRF 13-11: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2011-51000 Salary $1,310.00
To appropriate receipts for the month of May 2011. (Document Received)
15. Discussion and possible action on Resolution JGF 14-11: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2011-54000 Operation $62,591.00
1233-5217-2011-54000 Operation $400.00
1233-5220-2011-54000 Operation $31,836.30
Total $94,827.00
To appropriate grant receipts for the month of May 2011. (Document Received)
16. Discussion and possible action on Resolution PC 16-11: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2011-51000 Salary $15,944.40
To appropriate fee receipts for the month of May 2011. (Document Received)
17. Discussion and possible action on Resolution EMF 5-11: Cash fund appropriations for Emergency Management Fund 1251 as follows:
1251-5100-2011-55000 Capital $9,159.25
To appropriate receipts for the month of May 2011. (Document Received)
18. Discussion and possible action on Resolution CSF 15-11: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2011-54000 Operation $2,190.00
1260-3105-2011-54000 Operation $5,496.00
Total $7,686.00
To appropriate fee receipts for the month of May 2011. (Document Received)
19. Discussion and possible action on Resolution SENT 14-11: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2011-51000 Salary $108,500.15
1270-3110-2011-52000 Benefits $108,500.16
Total $217,000.31
To appropriate fee receipts for the month of May 2011. (Document Received)
20. Discussion and possible action on Resolution DCF 13-11: Cash fund appropriations for Drug Court Fund 1280 as follows:
1280-3150-2011-51000 Salary $38,604.17
To appropriate receipts for the month of May 2011. (Document Received)
21. Discussion and possible action on Resolution CIR 17-11: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2011-55000 Capital $3.64
To appropriate interest receipts for the month of May 2011. (Document Received)
22. Discussion and possible action on Resolution CIT 12-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2011-55000 Capital $.08
To appropriate interest receipts for the month of May 2011. (Document Received)
23. Discussion and possible action on Resolution TCF 11-11: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2011-55000 Capital $497.69
To appropriate interest receipts for the month of May 2011. (Document Received)
24. Discussion and possible action on Resolution CB 14-11: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2011-54000 Operation $1.29
2032-1203-2011-55000 Capital $41.82
2032-1204-2011-55000 Capital $411.28
2032-1205-2011-55000 Capital $634.84
2032-1206-2011-55000 Capital $473.74
2032-1207-2011-54000 Operation $54,972.48
Total $56,535.45
To appropriate interest and sale of material receipts for the month of May 2011. (Document Received)
25. Discussion and possible on Resolution SOPP 12-11: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2011-55000 Capital $.06
To appropriate interest receipts for the month of May 2011. (Document Received)
26. Discussion and possible on Resolution EB 34-11: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2011-54000 Operation $25,678.49.
To appropriate receipts for June 8th through June 14th, 2011. (Document Received)
27. Discussion and possible action on Resolution EB 35-11: Cash fund appropriation for
Employee Benefits 4010-0001-2011-54000 in the amount of $1,020,000.00. To appropriate miscellaneous receipts for the month of June contingent upon funds being deposited on June 30, 2011. (Document Received)
28. Discussion and possible action on Resolution WC 15-11: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2011-54000 Operation $1,115.91
To appropriate receipts for the month of May 2011. (Document Received)
29. Discussion and possible action on Resolution LL 15-11: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2011-51000 Salary $8,200.00
6010-0001-2011-52000 Benefits $3,000.00
6010-0001-2011-54000 Operation $34,018.09
Total $45,218.09
To appropriate receipts for the month of May 2011. (Document Received)
GENERAL
FUND TRANSFERS
30. Discussion and possible action on Resolution GF 63-11: Transfer of General Fund appropriations for Community Service 3100 in the amount of $15,020.62 as follows:
From 1001-3100-2011-52000 Benefits $15,020.62
To 1001-3100-2011-51000 Salary $15,020.62
Transfer is necessary to cover June Payroll.
31. Discussion and possible action on Resolution GF 64-11: Transfer of General Fund appropriations for District No. 2, 9200 in the amount of $12,382.00 as follows:
From 1001-9200-2011-52000 Benefits $5,800.00
From 1001-9200-2011-53000 Travel $925.00
From 1001-9200-2011-54000 Operation $3,966.00
From 1001-9200-2011-55000 Capital $1,691.00
Total $12,382.00
To 1001-9200-2011-51000 Salary $12,382.00
Transfer is necessary to pay June payroll.
32. Discussion and possible action on Resolution GF 65-11: Transfer of General Fund appropriations for Engineering 9400 in the amount of $400.00 as follows:
From 1001-9400-2011-52000 Benefits $200.00
From 1001-9400-2011-53000 Travel $200.00
Total $400.00
To 1001-9400-2011-54000 Operation $400.00
Transfer is necessary to complete the fiscal year in the operation account.
33. Discussion and possible action on Resolution GF 66-11: Transfer of General Fund appropriations for Court Clerk 1600 in the amount of $5,000.00 as follows:
From 1001-1600-2011-51000 Salary $5,000.00
To 1001-1600-2011-52000 Benefits $5,000.00
Transfer is necessary to pay benefits for the month of June.
34. Discussion and possible action on Resolution GF 67-11: Transfer of General Fund appropriations for Sheriff 5100 in the amount of $222,907.11 as follows:
From 1001-5100-2011-51000 Salary $100,912.77
From 1001-5100-2011-52000 Benefits $121,994.34
Total $222,907.11
To 1001-5100-2011-54000 Operation $222,907.11
Transfer is necessary to meet June 2011 operating cost.
35. Discussion and possible action on Resolution GF 68-11: Transfer of General Fund appropriations for Juvenile Bureau 5200 in the amount of $120,195.00 as follows:
From 1001-5200-2011-51000 Salary $81,913.00
From 1001-5200-2011-52000 Benefits $26,969.00
From 1001-5200-2011-53000 Travel $6,413.00
Total $115,295.00
To
1001-5200-2011-54000 Operation $55,100.00
To
1001-5200-2011-55000 Capital $60,195.00
Total $115,295.00
Transfer is necessary to purchase needed items for the Detention Center to complete the fiscal year. Items in Bold were changed from the Draft agenda.
36. Discussion and possible action on Resolution GF 69-11: Transfer of General Fund appropriations for District #3, 9300 in the amount of $2,644.00 as follows:
From 1001-9300-2011-55000 Capital $2,644.00
To 1001-9300-2011-54000 Operation $2,644.00
Transfer is needed to fund operations for the remainder of the fiscal year.
37. Discussion and possible action on Resolution GF 70-11: Transfer of General Fund appropriations for County Purchasing 2400 in the amount of $282.11 as follows:
From 1001-2400-2011-53000 Travel $142.11
From 1001-2400-2011-54000 Operation $140.00
Total $282.11
To 1001-2400-2011-55000 Capital $282.11
Transfer is needed to purchase computer equipment.
38. Discussion and possible action on Resolution GF 71-11: Transfer of General Fund appropriations for Facilities Management 2801 in the amount of $4,000.00 as follows:
From 1001-2801-2011-54000 Operation $4,000.00
To 1001-2801-2011-55000 Capital $4,000.00
Transfer is necessary to replace some items due to loss in fire.
39. Discussion and possible action on Resolution GF 72-11: Transfer of General Fund appropriations for District Attorney-County 2100 in the amount of $1,700.00 as follows:
From 1001-2100-2011-54000 Operation $1,700.00
To 1001-2100-2011-53000 Travel $1,700.00
Transfer is necessary to cover pending travel claims.
SPECIAL
REVENUE TRANSFERS
40. Discussion and possible action on Resolution PC 17-11: Transfer of appropriations for Planning Commission 1240 in the amount of $6,606.00 as follows:
From 1240-3000-2011-53000 Travel $574.00
From 1240-3000-2011-54000 Operation $6,032.00
Travel $6,606.00
To 1240-3000-2011-51000 Salary $574.00
To 1240-3000-2011-52000 Benefits $6,032.00.
Total $6,606.00
Transfer is necessary to complete the fiscal year in the salary and benefits accounts.
41. Discussion and possible action on Resolution SF 18-11: Transfer of appropriations for Sheriff Fee Fund 1160 in the amount of $54,000.00 as follows:
From 1160-5160-2011-54000 Operation $30,000.00
From 1160-5160-2011-55000 Capital $24,000.00
Total $54,000.00
To 1160-5160-2011-51000 Salary $30,000.00
To 1160-5160-2011-52000 Benefits $24,000.00
Total $54,000.00
Transfer is necessary to meet June 2011 payroll.
42. Discussion and possible action on Resolution SSR 23-11: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $43,000.00 as follows:
From 1161-5110-2011-53000 Travel $10,000.00
From 1161-5110-2011-54000 Operation $30,000.00
From 1161-5110-2011-55000 Capital $3,000.00
Total $43,000.00
To 1161-5110-2011-51000 Salary $30,000.00
To 1161-5110-2011-52000 Benefits $13,000.00
Total $43,000.00
Transfer is necessary to meet June 2011 payroll.
End of Consent Docket
43. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
44. Discussion and possible action to choose Oklahoma County’s Stop Loss Renewal option for the 2011-12 fiscal year. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received.)
45. Discussion and possible action to approve the Renewal Exhibit between Vision Service Plan (VSP) and Oklahoma County. VSP will continue to charge an administrative fee of 15% of paid claims. The administrative fee remains unchanged from the last renewal. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107599 has been issued to VSP in the amount of $25,147.09 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
46. Discussion and possible action for approval of the InvesTrust, N. A. Service Agreement for the County of Oklahoma County Retirement System between InvesTrust and Oklahoma County. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107922 has been issued to InvesTrust in the amount of $295,000.00 from General Fund/General Government/Professional Services-Other 1001/1100/54455 contingent upon encumbrance of funds. This item was approved by the Oklahoma County Retirement Board on May 23, 2011. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received.)
47. Discussion and possible action to approve Exhibits B-1 and B-2 of the Payor Services Agreement between First Health Group Corp. (“First Health”) and Board of County Commissioners, effective July 1, 2011. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
48. Discussion and possible action to approve the Cafeteria Plan Service Agreement Supplemental Exhibit B between Mutual Assurance Administrators, Inc. and Oklahoma County. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107659 has been issued to Mutual Assurance Administrators, Inc. in the amount of $6,000.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
49. Discussion and possible action to approve the Fourth Amendment to Service Agreement between Physicians Mutual and Oklahoma County. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107601 has been issued to Physicians Mutual in the amount of $674,856.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
50. Discussion and possible action for approval of the Administrative Services Agreement renewal between Delta Dental Plan of Oklahoma and Oklahoma County. Oklahoma County will continue to pay an Administrative Fee of 6% of paid claims per month and a Cost Containment Fee of not more than 4%. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107603 has been issued to Delta Dental in the amount of $82,395.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
51. Discussion and possible action to approve Modification No. 4 amendment of CW8072 renewal of Ceridian Employees Assistance Program. Renewal period is July 1, 2011 through June 30, 2012. This is the final renewal option. This item requested by Jane Gaston, Director Oklahoma County Purchasing and approved as to form and legality by John Jacobsen, Assistant District Attorney. ( Document Received)
52. Discussion and possible action for approval of the Administrative Service Contract Supplemental Exhibit B between Mutual Assurance Administrators Inc. and Oklahoma County to be effective for the plan year of July 1st, 2011 through June 30th, 2012. Requisition No. 11108137 has been issued to Mutual Assurance Administrators in the amount of $1,220,895.46 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
53. Discussion and possible action to approve the Consulting Services Agreement and Business Associate agreement for Milliman to provide the GASB 45 disclosures for the Oklahoma County Post Employment Benefit Plan. Milliman will also provide actuarial services for setting Medical Reserves, Funding Rates and COBRA rates. The combined cost for these services is not to exceed $18,500.00. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11108282 has been issued to Milliman in the amount of $18,500.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
54. Discussion and possible action for approval of the HIPAA Exemption Election Documents and Notice of Privacy Practices for the fiscal year 2011-12. This election exempts Oklahoma Count as a non-federal governmental agency from certain requirements under the health Insurance Portability and Accountability Act of 1996 (HIPPA). This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
55. Discussion and possible action for approval of the Money Network Stored Value Paycard Service Agreement between Bank of Oklahoma and Oklahoma County to be effective June , 2011. Requisition No. 11108458 has been issued to Bank of Oklahoma in the amount of $300.00 from General Government 1100 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
ITEMS ADDED AFTER
DRAFT
56. Discussion and possible action on Resolution GF 73-11: Transfer of General Fund appropriations for MIS 2700 in the amount of $25,000.00 as follows:
From 1001-2700-2011-51000 Salary $20,000.00
From 1001-2700-2011-52000 Benefits $5,000.00
Total $25,000.00
To 1001-2700-2011-55000 Capital $25,000.00
Transfer is necessary to purchase new Microsoft Exchanges server licensing, backup tapes, new backup software licensing, and other required capital purchases. (Document Received)
57.
Board
Comments/ Comments from the Elected Officials.
58. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
59. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
60. Adjourn the meeting at until the next meeting.
ME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY