OKLAHOMA COUNTY BUDGET BOARD

            REGULAR MEETING

320 Robert S. Kerr

Conference Room 201

Oklahoma City, Ok  73102

 

AGENDA

 

10:00 a.m., Thursday, July 21, 2011

 

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Wednesday, July 20, 2011.

 

3.                  Discussion and possible action to approve the minutes of the regular meetings dated Thursday, June 16, 2011; Friday, July 1, 2011 and special meetings dated Thursday, June 9, 2011; Thursday, June 23, 2011 and Tuesday, June 28, 2011.

 

The following items, No. 4 through 38 are Consent Items and are routine in nature:

 

            CASH FUND APPROPRIATIONS

 

4.                  Discussion and possible action on Resolution HWY 2-12: Cash fund appropriation for            Highway Cash 1110 as follows:

                                                                           9100                     9200            9300                    Total

            1110-51000              Salary           $130,000.00       $105,000.00    $214,246.33       $449,246.33

            1110-52000              Benefits          $45,000.00         $47,000.00      $65,749.40       $157,749.40

            1110-53000              Travel               $4,000.00                  $0.00               $0.00           $4,000.00                                                 $0.00

            1110-54000              Operation     $173,789.78       $195,262.43      $82,616.21       $451,668.42                                 1110-55000     Capital              $70,000.00               $0.00                  $0.00                                 $70,000.00

            1110-55000              Capital            $50,000.00                  $0.00               $0.00         $50,000.00

            1110-9101-54000     Operation                $0.00                  $0.00               $0.00                  $0.00

            1110-9102-54000     Operation                $0.00                  $0.00               $0.00                  $0.00

            1110-9205-55000     Capital                     $0.00         $18,276.97               $0.00         $18,276.97

            1110-9206-54000     Operation                $0.00                  $0.00               $0.00                  $0.00

            Total                                              $402,789.78       $365,539.40    $362,611.94    $1,130,941.12

            To appropriate miscellaneous and Tax Commission receipts for the month of June, 2011 and prior year cancelled checks as follows (Document Received):

            Misc. Receipts                                                       Tax Collections

            Sale of Material D-1                         $1,092.94    Gross Production                 $181,116.71

            Sale of Material D-2                         $2,316.82    Diesel Fuel Excise Tax         $161,610.53

            Sale of Material D-3                                $0.00    Gasoline Excise Tax             $344,566.45

            Reimb Gas & Fuel D-1                     $2,720.43    Special Fuel Tax                            $45.98

            Reimb Gas & Fuel D-2                        $584.90    Veh Coll for Rds /w CRIRF $386,045.50

            Reimb Gas & Fuel D-3                     $3,227.46   

            Reimb Parts & Serv Repair D-1               $0.00    Interest                                     $1,216.77

            Reimb Parts & Serv Repair D-2           $241.88    Sub Total                           $1,074,601.94

            Reimb Parts & Serv Repair D-3           $198.54

            Reimb from General Fund D-1         $4,585.55

            Reimb Auction Proceeds D-1         $26,266.00

            Reimb FEMA-Nat Disaster D-1       $9,924.22

            Reimb FEMA-Nat Disaster D-2       $4,195.15

            John Deer Settlement D-3                     $21.84

            Insurance Settlement for Truck D-3    $963.45

            Miscellaneous Receipts Total          $56,339.18    Total Receipts                   $1,130,941.12

 

5.                  Discussion and possible action on Resolution CBRIF 2-12: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:

            1111-1200-2012-54000               Operation                                      $92,775.86

            To appropriate receipts for the month of June 2011. (Document Received)

 

6.                  Discussion and possible action on Resolution TMF 2-12: Cash fund appropriation for

            Treasurer’s Mortgage Tax Fee Fund 1140 as follows:

            1140-1500-2012-51000                      Salary                                       $4,000.00

            1140-1500-2012-52000                      Benefits                                    $1,000.00

            1140-1500-2012-55000                      Capital                                      $6,425.00

            Total                                                                                                   $11,425.00

            To appropriate receipts for the month of June 2011. (Document Received)

 

7.                  Discussion and possible action on Resolution CCLF 2-12: Cash fund appropriation for

            County Clerk Lien Fee Fund 1150 as follows:

            1150-1700-2012-54000                      Operation                                 $4,279.66

            1150-1700-2012-55000                      Capital                                      $4,279.66

            Total                                                                                                     $8,559.32

            To appropriate receipts for the month of June 2011. (Document Received)

 

8.                  Discussion and possible action on Resolution UCC 2-12: Cash fund appropriation for

            County Clerk Uniform Commercial Code Fee Fund 1151 as follows:

            1151-1700-2012-51000                      Salary                                     $35,382.00

            1151-1700-2012-52000                      Benefit                                   $21,000.00

            1151-1700-2012-54000                      Operation                                 $6,839.03

            Total                                                                                                   $63,221.03

            To appropriate receipts for the month of June 2011. (Document Received)

 

9.                  Discussion and possible action on Resolution CCRP 2-12: Cash fund appropriations for

            County Clerk Records Preservation and Management Fund 1152 as follows:

            1152-1700-2012-51000                      Salary                                     $12,000.00

            1152-1700-2012-52000                      Benefits                                    $3,261.45

            1152-1700-2012-54000                      Operation                               $25,000.00

            1152-1700-2012-55000                      Capital                                    $24,196.66

            Total                                                                                                   $64,458.11

            To appropriate receipts for the month of June 2011. (Document Received)

 

10.              Discussion and possible action on Resolution SF 2-12: Cash fund appropriation for

            Sheriff Service Fee Fund 1160 as follows:

            1160-5100-2012-51000                      Salary                                     $25,000.00

            1160-5100-2012-52000                      Benefits                                  $10,000.00

            1160-5100-2012-54000                      Operation                             $120,838.12

            1160-5100-2012-55000                      Capital                                      $5,000.00

            1160-5105-2012-54000                      Operation                             $110,000.00

            1160-5160-2012-54000                      Operation                               $15,190.06

            1160-5160-2012-55000                      Capital                                    $30,000.00

            Total                                                                                                 $316,028.18

            To appropriate interest and miscellaneous receipts for the month of June 2011.-

            (Document Received)

 

11.              Discussion and possible action on Resolution SSR 2-12: Cash fund appropriation for

            Sheriff Special Revenue Fund 1161 as follows:

            1161-5108-2012-54000                      Operation                             $200,000.00

            1161-5108-2012-55000                      Capital                                    $10,000.00

            1161-5110-2012-51000                      Salary                                     $77,847.37

            1161-5110-2012-52000                      Benefits                                    $6,448.65

            1161-5110-2012-54000                      Operation                             $226,280.00

            1161-5110-2012-55000                      Capital                                    $20,000.00

            1161-5111-2012-54000                      Operation                             $106,529.14

            1161-5112-2012-54000                      Operation                             $111,865.01

            1161-5112-2012-55000                      Capital                                    $84,389.39

            1161-5113-2012-54000                      Operation                                 $1,215.60

            1161-5115-2012-51000                      Salary                                     $16,750.00

            1161-5115-2012-52000                      Benefits                                    $5,000.00

            1161-5145-2012-55000                      Capital                                      $7,390.00

            1161-5146-2012-54000                      Operation                             $200,000.00

            1161-5179-2012-51000                      Salary                                     $10,440.00

            1161-5179-2012-52000                      Benefits                                    $4,400.00

            1161-5180-2012-51000                      Salary                                     $13,114.22

            1161-5180-2012-52000                      Benefits                                    $1,969.10

            1161-5181-2012-54000                      Operation                               $55,640.00

            1161-5182-2012-54000                      Operation                               $39,641.53

            1161-5183-2012-51000                      Salary                                     $32,173.54

            1161-5183-2012-52000                      Benefits                                    $2,665.24

            1161-5183-2012-53000                      Travel                                       $2,500.00

            1161-5183-2012-54000                      Operation                                        $1.00

            Total                                                                                              $1,236,259.79

            To appropriate interest and miscellaneous receipts for the month of June 2011. (Document Received)

 

12.              Discussion and possible action on Resolution AFR 2-12: Cash fund appropriation for

            Assessor’s Fee Revolving Fund 1201 as follows:

            1201-1300-2012-55000                      Capital                                      $2,189.75

            To appropriate receipts for the month of June 2011. (Document Received)

 

13.              Discussion and possible action on Resolution JPF 2-12: Cash fund appropriation for

            Juvenile Probation Fee Fund 1231 as follows:

            1231-5200-2012-54000                      Operation                                 $3,295.00

            To appropriate receipts for the month of June 2011. (Document Received)

 

14.              Discussion and possible action on Resolution JWRF 2-12: Cash fund appropriation for

            Juvenile Work Restitution Fund 1232 as follows:

            1232-5200-2012-51000                      Salary                                          $651.50

            To appropriate receipts for the month of June 2011. (Document Received)

 

15.              Discussion and possible action on Resolution JGF 2-12: Cash fund appropriation for

            Juvenile Grant Fund 1233 as follows:

            1233-5216-2012-54000                         Operation                              $1,558.00

            1233-5217-2012-54000                         Operation                                 $425.00

            1233-5220-2012-54000                         Operation                            $36,282.00

            Total                                                                                                   $38,265.00

            To appropriate grant receipts for the month of June 2011. (Document Received)

 

16.              Discussion and possible action on Resolution PC 2-12: Cash fund appropriations for

            Planning Commission Fee Fund 1240 as follows:

            1240-3000-2012-51000                         Salary                                          $4,000.00

            1240-3000-2012-52000                         Benefits                                       $2,000.00

            1240-3000-2012-53000                         Travel                                          $5,000.00

            1240-3000-2012-54000                         Operation                                    $5,381.90

            1240-3000-2012-55000                         Capital                                         $2,500.00

            Total                                                                                                         $18,881.90

            To appropriate fee receipts for the month of June 2011. (Document Received)

 

17.              Discussion and possible action on Resolution EMF 2-12: Cash fund appropriations for Emergency Management Fund 1251 as follows:

            1251-5500-2012-55000                         Capital                                       $15,526.78

            To appropriate receipts for the month of June 2011. (Document Received)

 

18.              Discussion and possible action on Resolution CSF 2-12: Cash fund appropriations for

            Community Service Fee Fund 1260 as follows:

            1260-3105-2012-54000                         Operation                                    $9,449.00

            To appropriate fee receipts for the month of June 2011.  (Document Received)

 

19.              Discussion and possible action on Resolution SENT 2-12: Cash fund appropriations for

            Community Sentencing Fund 1270 as follows:

            1270-3110-2012-51000                         Salary                                        $11,837.43

            1270-3110-2012-52000                         Benefits                                       $4,657.35

            1270-3110-2012-53000                         Travel                                             $582.16

            1270-3110-2012-54000                         Operation                                    $1,746.51

            1270-3110-2012-55000                         Capital                                            $582.16

            Total                                                                                                         $19,405.61

            To appropriate fee receipts for the month of June 2011. (Document Received)

 

20.              Discussion and possible action on Resolution CIR 2-12: Cash fund appropriation for

            Capital Improvement- Regular Fund 2010 as follows:

            2010-1200-2012-55000                         Capital                                                $3.71

            To appropriate interest receipts for the month of June 2011. (Document Received)

 

21.              Discussion and possible action on Resolution CIT 2-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:

            2030-1200-2012-55000                         Capital                                                  $.09

            To appropriate interest receipts for the month of June 2011. (Document Received)

 

22.              Discussion and possible action on Resolution TCF 2-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:

            2031-1202-2012-55000                         Capital                                            $462.65

            To appropriate interest receipts for the month of June 2011. (Document Received)

 

23.              Discussion and possible action on Resolution CB 2-12: Cash fund appropriation for

            County Bonds 2008, Fund 2032 as follows:

            2032-0001-2012-54000                         Operation                                             $.43

            2032-1203-2012-55000                         Capital                                              $13.81

            2032-1204-2012-55000                         Capital                                            $135.85

            2032-1205-2012-55000                         Capital                                            $206.12

            2032-1206-2012-55000                         Capital                                         $1,311.74

            2032-1207-2012-54000                         Operation                                  $65,219.23

            Total                                                                                                         $66,887.18

            To appropriate interest and sale of material receipts for the month of June 2011. (Document Received)

 

24.              Discussion and possible on Resolution SOPP 2-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:

            2050-1200-2012-55000                         Capital                                                  $.07

            To appropriate interest receipts for the month of June 2011. (Document Received)

 

25.              Discussion and possible on Resolution EB 1-12: Cash fund appropriation for Employee Benefits Fund 4010 as follows:

            4010-0001-2012-54000                         Operation                                $154,731.84.

            To appropriate receipts for June 8th through June 14th, 2011. (Document Received)

 

26.              Discussion and possible action on Resolution EB 2-12: Cash fund appropriation for

            Employee Benefits 4010-0001-2011-54000 in the amount of $1,020,000.00. To appropriate miscellaneous receipts for the month of June contingent upon funds being deposited on June 30, 2011. (Document Received)

 

27.              Discussion and possible action on Resolution WC 1-12: Cash fund appropriation for

            Worker’s Compensation Fund 4020 as follows:

            4020-0001-2012-54000                         Operation                                       $992.91

            To appropriate receipts for the month of June 2011. (Document Received)

 

28.              Discussion and possible action on Resolution LL 2-12: Cash fund appropriations for

            Law Library Fund 6010 as follows:

            6010-0001-2012-51000                         Salary                                          $8,600.00

            6010-0001-2012-52000                         Benefits                                       $4,000.00

            6010-0001-2012-53000                         Travel                                          $2,000.00

            6010-0001-2012-54000                         Operation                                  $28,357.32

            Total                                                                                                         $42,957.32

            To appropriate receipts for the month of June 2011. (Document Received)

 

29.              Discussion and possible action on Resolution HWY 3-12: Cash fund appropriation for Highway Cash Fund 1110 as follows:

1110-9208-2012-54000                         Operation                                $100,000.00

To appropriate donation from Chesapeake for the Shine Program deposited on July 15, 2011.

 

            CARRY-FORWARD CASH FUNDS

 

30.              Discussion and possible action to amend Resolution HWY 1-12: Carry-over appropriation for Highway Cash 1110 in the amount of $3,987,002.17 amend the amount to $3,986,402.17.  To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. Item is being amended due to funds being encumbered before carry forward was approved and entered in Oracle, therefore carry forward was lowered. (Document Received.)

 

31.              Discussion and possible action on Resolution MHCF 1-12: Carry-over appropriation for Mental Health Court Fund 1282 in the amount of $45,214.36 amending the amount to $45,213.36. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. Item is being amended due to funds being encumbered before carry forward was approved and entered in Oracle, therefore carry forward was lowered.  (Document Received)

 

32.              Discussion and possible action on HWY 4-12: Carry-over appropriations for Highway Cash Fund 1110-9300 in the amount of $45,257.04. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12.

 

33.              Discussion and possible action on CB 3-12: Carry-over appropriations for County Bond 2008 Fund 2032 in the amount of $1,292,806.59.  To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)

 

34.              Discussion and possible action on SF 3-12: Carry-over appropriations for Sheriff Fee Fund 1160 in the amount of 37,485.44. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)

 

35.              Discussion and possible action on SSR 3-12: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $118,180.65.  To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)

 

GENERAL FUND TRANSFERS

 

36.              Discussion and possible action on Resolution GF 91-11: Transfer of General Fund appropriations for County Clerk 1700 in the amount of $2,022.34 as follows:

From 1001-1700-2011-51000                Salary                   $1,645.09

From 1001-1700-2011-54000                Operation                $377.25

Total                                                                                    $2,022.34

           To 1001-1700-2011-52000         Benefits                                       $2,022.34

Transfer is necessary to pay 2nd quarter 2011 unemployment.

 

37.              Discussion and possible action on Resolution GF 92-11: Transfer of General Fund appropriations for District No. 2, 9200 in the amount of $180.00 as follows:

From 1001-9200-2011-54000                Operation                $180.00

           To 1001-9200-2011-52000         Benefits                                          $180.00

Transfer is necessary to pay 2nd quarter 2011 unemployment.

 

SPECIAL REVENUE TRANSFERS

 

38.              Discussion and possible action on Resolution UCC 15-11: Transfer of appropriations for County Clerk Uniform Commercial Code Fund 1151 in the amount of $2,338.68 as follows:

From 1151-1700-2011-51000                Salary                   $2,338.68

           To 1151-1700-2011-52000         Benefits                                       $2,338.68

Transfer is necessary to pay 2nd quarter 2011 unemployment.

 

End of Consent Docket

 

39.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager.  This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)

 

40.              Discussion and possible action to add a new cost center 5183 Enforcing Underage Drinking Laws to the Sheriff’s Special Revenue Fund 1161.  This grant comes from the Oklahoma Department of Mental health and Substance Abuse Services.  Grant Number CFDA 16.727 in the amount of $50,000.00. This item requested by John Whetsel, County Sheriff and member of the Board.

 

41.              Board Comments/ Comments from the Elected Officials.

 

42.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

43.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

44.              Adjourn the meeting at                            until the next meeting.

 

ME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                   Deputy            DEPUTY