REGULAR
MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, August
18, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, August 17, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, July 21, 2011; and special meeting dated Thursday, July 28, 2011.
The
following items, No. 4 through 53 are Consent Items and are routine in nature:
CASH
FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 5-12: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $110,000.00 $107,000.00 $110,010.65 $327,010.65
1110-52000 Benefits $40,000.00 $28,000.00 $66,980.75 $134,980.75
1110-53000 Travel $1,500.00 $1,000.00 $0.00 $2,500.00 $0.00
1110-54000 Operation $306,352.44 $241,020.46 $406,735.43 $954,108.33 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $30,000.00 $1,000.00 $300,000.00 $331,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $19,895.81 $0.00 $19,895.81
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $487,852.44 $367,916.27 $883,726.83 $1,769,495.54
To appropriate miscellaneous and Tax Commission receipts for the month of July, 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $249.22 Gross Production $102,775.07
Sale of Material D-2 $3,288.06 Diesel Fuel Excise Tax $210,048.63
Sale of Material D-3 $1,023.04 Gasoline Excise Tax $434,734.12
Reimb Gas & Fuel D-1 $427.62 Special Fuel Tax $56.09
Reimb Gas & Fuel D-2 $879.96 Veh Coll for Rds /w CRIRF $431,852.83
Reimb Gas & Fuel D-3 $5,558.95
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,155.07
Reimb Parts & Serv Repair D-2 $207.64 Sub Total $1,180,621.81
Reimb Parts & Serv Repair D-3 $297.80
Sale of Scrap D-3 $60.40
Reimb from City of OkC D-3 $483,246.04
Reimb from City of Edmond D-1 $51,635.00
Reimb from City of MWC D-1 $42,000.00
Miscellaneous Receipts Total $688,873.73 Total Receipts $1,769,495.54
5. Discussion and possible action on Resolution CBRIF 3-12: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2012-54000 Operation $107,479.37
To appropriate receipts for the month of July 2011. (Document Received)
6. Discussion and possible action on Resolution TMF 3-12: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2012-51000 Salary $4,543.56
1140-1500-2012-52000 Benefits $1,368.70
1140-1500-2012-54000 Operation $4,037.53
1140-1500-2012-55000 Capital $740.21
Total $10,690.00
To appropriate receipts for the month of July 2011. (Document Received)
7. Discussion and possible action on Resolution CCLF 3-12: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2012-54000 Operation $4,515.87
1150-1700-2012-55000 Capital $4,515.87
Total $9,031.74
To appropriate receipts for the month of July 2011. (Document Received)
8. Discussion and possible action on Resolution UCC 3-12: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2012-51000 Salary $16,400.00
1151-1700-2012-54000 Operation $25,072.73
1151-1700-2012-55000 Capital $25,072.73
Total $66,545.46
To appropriate receipts for the month of July 2011. (Document Received)
9. Discussion and possible action on Resolution CCRP 3-12: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2012-51000 Salary $8,500.00
1152-1700-2012-52000 Benefits $2,050.00
1152-1700-2012-54000 Operation $59,403.03
Total $69,953.03
To appropriate receipts for the
month of July 2011. (Document Received)
10. Discussion and possible action on Resolution SF 4-12: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2012-51000 Salary $30,000.00
1160-5100-2012-52000 Benefits $12,000.00
1160-5100-2012-54000 Operation $74,969.43
1160-5105-2012-54000 Operation $105,000.00
1160-5160-2012-54000 Operation $12,000.00
1160-5160-2012-55000 Capital $5,541.94
Total $239,511.37
To appropriate interest and miscellaneous receipts for the month of July 2011.
(Document Received)
11. Discussion and possible action on Resolution SSR 5-12: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2012-54000 Operation $50,000.00
1161-5108-2012-55000 Capital $6,977.78
1161-5110-2012-51000 Salary $90,000.00
1161-5110-2012-52000 Benefits $10,000.00
1161-5110-2012-54000 Operation $385,640.33
1161-5111-2012-54000 Operation $104,943.92
1161-5115-2012-52000 Benefits $1,500.00
1161-5145-2012-55000 Capital $4,372.00
1161-5146-2012-54000 Operation $150,000.00
1161-5179-2012-51000 Salary $30,000.00
1161-5179-2012-52000 Benefits 3,535.35
1161-5180-2012-51000 Salary $30,000.00
1161-5180-2012-52000 Benefits $9,334.32
1161-5181-2012-54000 Operation $14,359.00
1161-5184-2012-55000 Capital $1.00
Total $890,663.70
To appropriate interest and miscellaneous receipts for the month of July 2011. (Document Received)
12. Discussion and possible action on Resolution AFR 3-12: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2012-55000 Capital $2,430.75
To appropriate receipts for the month of July 2011. (Document Received)
13. Discussion and possible action on Resolution JPF 3-12: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2012-54000 Operation $3,068.50
To appropriate receipts for the month of July 2011. (Document Received)
14. Discussion and possible action on Resolution JWRF 3-12: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2012-51000 Salary $1,035.00
To appropriate receipts for the month of July 2011. (Document Received)
15. Discussion and possible action on Resolution JGF 3-12: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2012-54000 Operation $350.00
To appropriate grant receipts for the month of July 2011. (Document Received)
16. Discussion and possible action on Resolution PC 3-12: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2012-51000 Salary $10,000.00
1240-3000-2012-52000 Benefits $5,500.85
1240-3000-2012-53000 Travel $5,000.00
1240-3000-2012-54000 Operation $5,000.00
Total $25,500.85
To appropriate fee receipts for the month of July 2011. (Document Received)
17. Discussion and possible action on Resolution EMF 3-12: Cash fund appropriations for Emergency Management Fund 1251 as follows:
1251-5500-2012-55000 Capital $9,159.25
To appropriate receipts for the month of July 2011. (Document Received)
18. Discussion and possible action on Resolution CSF 3-12: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3105-2012-54000 Operation $7,226.00
To appropriate fee receipts for the month of July 2011. (Document Received)
19. Discussion and possible action on Resolution SENT 3-12: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2012-51000 Salary $18,210.06
To appropriate fee receipts for the month of July 2011. (Document Received)
20. Discussion and possible action on Resolution DCF 2-12: Cash fund appropriation for
Drug Court Fund 1280 as follows:
1280-3150-2012-51000 Salary $38,604.13
To appropriate fee receipts for the month of July, 2011. (Document Received)
21. Discussion and possible action on Resolution CIR 3-12: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2012-55000 Capital $3.45
To appropriate interest receipts for the month of July 2011. (Document Received)
22. Discussion and possible action on Resolution CIT 3-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2012-55000 Capital $.08
To appropriate interest receipts for the month of July 2011. (Document Received)
23. Discussion and possible action on Resolution TCF 3-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2012-55000 Capital $395.59
To appropriate interest receipts for the month of July 2011. (Document Received)
24. Discussion and possible action on Resolution CB 4-12: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2012-54000 Operation $1.42
2032-1203-2012-55000 Capital $22.97
2032-1204-2012-55000 Capital $437.46
2032-1205-2012-55000 Capital $647.21
2032-1206-2012-55000 Capital $299.38
2032-1207-2012-54000 Operation $1,200.32
Total $2,608.76
To appropriate interest and sale of material receipts for the month of July 2011. (Document Received)
25. Discussion and possible on Resolution SOPP 3-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2012-55000 Capital $.06
To appropriate interest receipts for the month of July 2011. (Document Received)
26. Discussion and possible on Resolution EB 3-12: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2012-54000 Operation $592,798.10.
To appropriate receipts for June 8th through June 14th, 2011. (Document Received)
27. Discussion and possible action on Resolution EB 4-12: Cash fund appropriation for
Employee Benefits 4010-0001-2012-54000 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of August contingent upon funds being deposited on August 31, 2011. (Document Received)
28. Discussion and possible action on Resolution WC 2-12: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2012-54000 Operation $14,542.55
To appropriate receipts for the month of July 2011. (Document Received)
29. Discussion and possible action on Resolution LL 3-12: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2012-51000 Salary $8,600.00
6010-0001-2012-52000 Benefits $4,000.00
6010-0001-2012-53000 Travel $200.00
6010-0001-2012-54000 Operation $31,858.14
6010-0001-2012-55000 Capital $500.00
Total $45,158.14
To appropriate receipts for the month of July 2011. (Document Received)
GENERAL
FUND TRANSFERS
30. Discussion and possible action on Resolution GF 94-11: Transfer of General Fund appropriations for MIS 2700 in the amount of $2,000.00 as follows:
From 1001-2700-2011-51000 Salary $2,000.00
To 1001-2700-2011-55000 Capital $2,000.00
Transfer is necessary to cover purchase orders that need to be raised in order to pay.
31. Discussion and possible action on Resolution GF 3-12: Transfer of General Fund appropriations for Court Services 3100 in the amount of $3,538.00 as follows:
From 1001-3100-2012-52000 Benefits $3,538.00
To 1001-3100-2012-51000 Salary $2,098.00
To 1001-3100-2012-54000 Operation $1,440.00
Total $3,538.00
Transfer is necessary to align funds as needed for expenditures during the fiscal year.
32.
Discussion
and possible action on Resolution GF
4-12: Inter-fund transfer from General Fund 1001 Cash to Worker’s
Compensation Fund 4020 in the amount of $300,000.00. To Transfer cash from General Fund and
appropriate it to the Worker’s Compensation Fund to pay claims for the County
for the new fiscal year. This item was part of the Oklahoma County Annual
Adopted Budget approved by the Budget Board on June 9, 2011. (Document Received.)
SPECIAL REVENUE TRANSFERS
33. Discussion and possible action on Resolution SSR 25-11: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $210.87 as follows:
From 1161-5110-2011-54000 Operation $210.87
To 1161-5110-2011-51000 Salary $155.53
To 1161-5110-2011-52000 Benefits $55.34
Total $210.87
Transfer is necessary to amend tax deductions after check was cancelled from June Payroll.
CARRY-FORWARD
CASH FUNDS
34. Discussion and possible action on Resolution HWY 6-12: Carry-over of appropriations for Highway Cash 1110 in the amount of $289,068.49. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
35. Discussion and possible action on Resolution CBRIF 4-12: Carry-over of appropriations for County Bridge and Road Improvement Fund 1111 in the amount of $171,743.43. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
36. Discussion and possible action on Resolution TMF 4-12: Carry-over of appropriations for Treasurer’s Mortgage Tax Fund 1140 in the amount of $3,205.68. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
37. Discussion and possible action on Resolution CCLF 4-12: Carry-over of appropriations for County Clerk Lien Fee Fund 1150 in the amount of $6,279.57. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
38. Discussion and possible action on Resolution UCC 4-12: Carry-over of appropriations for County Clerk Uniform Commercial Code Fee Fund 1151 in the amount of $13,037.66. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
39. Discussion and possible action on Resolution CCRP 4-12: Carry-over of appropriations for County Clerk Record’s Preservation Fee Fund 1152 in the amount of $9,452.41. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
40. Discussion and possible action on Resolution SF 5-12: Carry-over of appropriations for Sheriff Fee Fund 1160 in the amount of $99,715.73. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
41. Discussion and possible action on Resolution SSR 6-12: Carry-over of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $110,036.92. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
42. Discussion and possible action on Resolution JPF 4-12: Carry-over of appropriations for Juvenile Probation Fund 1231 in the amount of $8,500.00. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
43. Discussion and possible action on Resolution JWRF 4-12: Carry-over of appropriations for Juvenile Work Restitution Fund 1232 in the amount of $500.00. To carry forward funds from fiscal year 2010-11 to the current fiscal year 2011-12.
44. Discussion and possible action on Resolution JGF 4-12: Carry-over of appropriations for Juvenile Grant Fund 1233 in the amount $25,935.60. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
45. Discussion and possible action on Resolution PC 4-12: Carry-over of appropriations for Planning Commission Fee Fund 1240 in the amount $1,525.45. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
46. Discussion and possible action on Resolution CSF 4-12: Carry-over of appropriations for Court Service Fund 1260 in the amount $25,066.27. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
47. Discussion and possible action on Resolution SENT 4-12: Carry-over of appropriations for Community Sentencing Fund 1270 in the amount $123,582.53. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
48. Discussion and possible action on Resolution MHCF-2-12: Carry-over of appropriations for Mental Health Court Fund 1282 in the amount $3,803.00. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
49. Discussion and possible action on Resolution CB 5-12: Carry-over of appropriations for County Bond Fund 2032 in the amount $1,072,667.74. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
50. Discussion and possible action on Resolution EB 5-12: Carry-over of appropriations for Employee Benefits Fund 4010 in the amount of $122,053.85. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
51. Discussion and possible action on Resolution WC 3-12: Carry-over of appropriations for Worker’s Compensation Fund 4020 in the amount of $840.14. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
52. Discussion and possible action on Resolution SI 2-12: Carry-over of appropriations for Self Insurance Fund 4030 in the amount of $27,871.51. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
53. Discussion and possible action on Resolution LL 4-12: Carry-over of appropriations for Law Library Fund 6010 in the amount of $52,099.90. To carry forward fund from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received.)
End of Consent Docket
54. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
55. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item request by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
56. Discussion and possible action to approve Requisition No. 11201187. The funding source is Fund 2031 (Tinker Clearing 2002); Cost Center 1201 (Administrative Cost); Account 55370 (Other, Services), not to exceed $13,300 as 10% local match for the Oklahoma Strategic Military Planning Commission’s Twaddle Center Access and Consolidated Fuels Compound Access projects for Tinker Air Force Base. Oklahoma Strategic Military Planning Commission approval to fund the project is contingent on a 10% local match. The warrant is to be issued to the Oklahoma Industrial Authority. This item requested by Willa Johnson, Chairwoman. (Document Received).
57. Discussion and possible action to add Cost Center 5184 under the Sheriff’s Special Revenue Fund 1161 for the Central Oklahoma Urban Area Security Initiative (COUASI)-IOC Project #290.052. This is in order to track grant moneys for the 2010 Homeland Security Grant CFDA 97.008. This item request by John Whetsel, County Sheriff and Member of the Board.
58.
Board
Comments/ Comments from the Elected Officials.
59. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
60. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
61. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY