REGULAR
MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, September
15, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, September 14, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, August 18, 2011; and special meeting dated Monday, August 22, 2011.
The
following items, No. 4 through 36 are Consent Items and are routine in nature:
CASH
FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 7-12: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $100,000.00 $85,000.00 $115,255.36 $300,255.36
1110-52000 Benefits $29,000.00 $20,000.00 $45,924.55 $94,924.55
1110-53000 Travel $0.00 $1,000.00 $593.09 $1,593.09 $0.00
1110-54000 Operation $195,212.16 $232,577.35 $228,125.09 $655,914.60 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $20,000.00 $1,000.00 $0.00 $21,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,872.49 $0.00 $17,872.49
1110-9208-51000 Salary $0.00 $70,000.00 $0.00 $70,000.00
1110-9208-52000 Benefits $0.00 $30,000.00 $0.00 $30,000.00
Total $344,212.16 $457,449.84 $389,898.09 $1,191,560.09
To appropriate miscellaneous and Tax Commission receipts for the month of August, 2011 and prior year cancelled checks as follows (Document Received):
Misc. Receipts Tax Collections
Sale of Material D-1 $5,842.66 Gross Production $148,667.94
Sale of Material D-2 $1,012.50 Diesel Fuel Excise Tax $149,904.88
Sale of Material D-3 $1,862.40 Gasoline Excise Tax $331,750.87
Reimb Gas & Fuel D-1 $303.41 Special Fuel Tax $45.29
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF $382,202.78
Reimb Gas & Fuel D-3 $2,875.30
Reimb
Parts & Serv Repair D-1 $0.00 Interest
$1,299.83
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,013,871.59
Reimb Parts & Serv Repair D-3 $0.00
Refund overpmt to Vendors D-1 $108.89
Refund overpmt to Vendors D-2 $140.14
ACOG REAP Grant Reimb. D-3 $47,203.20
Bethany Pub School D-2 $18,340.00
Okla Co Home Finance Auth D-2 $100,000.00
Miscellaneous Receipts Total $177,688.50 Total Receipts $1,191,560.09
5. Discussion and possible action on Resolution CBRIF 5-12: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2012-54000 Operation $97,925.58
To appropriate receipts for the month of August 2011. (Document Received)
6. Discussion and possible action on Resolution TAD 1-12: Cash fund appropriation for Tax Assessment District Fund 1118 as follows:
1118-1230-2012-54000 Operation $10,166.99
To appropriate receipts for the month of August 2011 and for one receipt deposited on September 12, 2011. (Document Received)
7. Discussion and possible action on Resolution TMF 5-12: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2012-51000 Salary $5,565.76
1140-1500-2012-52000 Benefits $1,676.62
1140-1500-2012-54000 Operation $4,945.88
1140-1500-2012-55000 Capital $906.74
Total $13,095.00
To appropriate receipts for the month of August 2011. (Document Received)
8. Discussion and possible action on Resolution CCLF 5-12: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2012-54000 Operation $9,979.99
To appropriate receipts for the month of August 2011. (Document Received)
9. Discussion and possible action on Resolution UCC 5-12: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2012-51000 Salary $22,000.00
1151-1700-2012-54000 Operation $39,674.07
Total $61,674.07
To appropriate receipts for the month of August 2011. (Document Received)
10. Discussion and possible action on Resolution CCRP 5-12: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2012-51000 Salary $9,285.00
1152-1700-2012-52000 Benefits $1,220.00
1152-1700-2012-54000 Operation $54,348.96
Total $64,853.96
To appropriate
receipts for the month of August 2011. (Document Received)
11. Discussion and possible action on Resolution SF-6-12: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2012-51000 Salary $135,000.00
1160-5100-2012-53000 Travel $6,332.87
1160-5105-2012-54000 Operation $100,000.00
1160-5160-2012-54000 Operation $15,325.61
Total $256,658.48
To appropriate interest and miscellaneous receipts for the month of August 2011.
(Document Received)
12. Discussion and possible action on Resolution SSR 7-12: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2012-51000 Salary $519,335.23
1161-5110-2012-52000 Benefits $71,277.77
1161-5110-2012-54000 Operation $500,000.00
1161-5110-2012-55000 Capital $24,368.87
1161-5111-2012-54000 Operation $115,105.86
1161-5112-2012-54000 Operation $20,474.00
1161-5112-2012-55000 Capital $50,000.00
1161-5114-2012-54000 Operation $2,106.10
1161-5127-2012-55000 Capital $28.20
1161-5146-2012-54000 Operation $150,000.00
1161-5184-2012-55000 Capital $483,200.00
1161-5185-2012-54000 Operation $1.00
1161-5186-2012-51000 Salary $1.00
1161-5186-2012-52000 Benefits $1.00
1161-5186-2012-53000 Travel $1.00
1161-5186-2012-54000 Operation $1.00
1161-5187-2012-51000 Salary $1.00
1161-5187-2012-52000 Benefits $1.00
1161-5188-2012-51000 Salary $1.00
1161-5188-2012-52000 Benefits $1.00
Total $1,935,905.03
To appropriate interest and miscellaneous receipts for the month of August 2011 plus MR #55614 deposited 9-2-11. (Document Received)
13. Discussion and possible action on Resolution AFR 4-12: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2012-55000 Capital $1,160.00
To appropriate receipts for the month of August 2011. (Document Received)
14. Discussion and possible action on Resolution JPF 5-12: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2012-54000 Operation $2,834.00
To appropriate receipts for the month of August 2011. (Document Received)
15. Discussion and possible action on Resolution JWRF 5-12: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2012-51000 Salary $970.00
1232-5200-2012-54000 Operation $213.00
Total $1,183.00
To appropriate receipts for the month of August 2011 and a stale dated check. (Document Received)
16. Discussion and possible action on Resolution JGF 5-12: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2012-51000 Salary $35,000.00
1233-5216-2012-52000 Benefits $30,000.00
1233-5217-2012-54000 Operation $11,737.52
Total $76,737.52
To appropriate grant receipts for the month of August 2011. (Document Received)
17. Discussion and possible action on Resolution PC 5-12: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2012-51000 Salary $10,000.00
1240-3000-2012-52000 Benefits $5,037.75
Total $15,037.75
To appropriate fee receipts for the month of August 2011. (Document Received)
18. Discussion and possible action on Resolution CSF 5-12: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3105-2012-54000 Operation $7,457.00
To appropriate fee receipts for the month of August 2011. (Document Received)
19. Discussion and possible action on Resolution SENT 5-12: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2012-51000 Salary $97,756.07
1270-3110-2012-52000 Benefits $36,658.52
1270-3110-2012-53000 Travel $4,582.31
1270-3110-2012-54000 Operation $13,746.94
Total $152,743.84
To appropriate fee receipts for the month of August 2011. (Document Received)
20. Discussion and possible action on Resolution DCF 3-12: Cash fund appropriation for
Drug Court Fund 1280 as follows:
1280-3150-2012-51000 Salary $60,000.00
1280-3150-2012-52000 Benefits $17,208.34
Total $77,208.34
To appropriate fee receipts for the month of August, 2011. (Document Received)
21. Discussion and possible action on Resolution CIR 4-12: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2012-55000 Capital $3.54
To appropriate interest receipts for the month of August 2011. (Document Received)
22. Discussion and possible action on Resolution CIT 4-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2012-55000 Capital $.09
To appropriate interest receipts for the month of August 2011. (Document Received)
23. Discussion and possible action on Resolution TCF 4-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2012-55000 Capital $387.61
To appropriate interest receipts for the month of August 2011. (Document Received)
24. Discussion and possible action on Resolution CB 6-12: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2012-54000 Operation $.95
2032-1203-2012-55000 Capital $15.40
2032-1204-2012-55000 Capital $292.51
2032-1205-2012-55000 Capital $434.01
2032-1206-2012-55000 Capital $199.96
2032-1207-2012-54000 Operation $522.85
Total $1,465.68
To appropriate interest and sale of material receipts for the month of August 2011. (Document Received)
25. Discussion and possible action on Resolution SOPP 4-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2012-55000 Capital $.07
To appropriate interest receipts for the month of August 2011. (Document Received)
26. Discussion and possible action on Resolution EB 6-12: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2012-54000 Operation $172,102.43.
To appropriate receipts for the month of August 2011. (Document Received)
27. Discussion and possible action on Resolution EB 7-12: Cash fund appropriation for
Employee Benefits 4010-0001-2012-54000 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of September contingent upon funds being deposited on September 30, 2011. (Document Received)
28. Discussion and possible action on Resolution WC 4-12: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2012-54000 Operation $1,942.04
To appropriate receipts for the month of August 2011 and stale dated checks. (Document Received)
29. Discussion and possible action on Resolution SI 3-12: Cash fund appropriation for
Self Insurance Fund 4030 as follows:
4030-0001-2012-54000 Operation $100.00
To appropriate stale dated checks. (Document Received)
30. Discussion and possible action on Resolution LL 5-12: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2012-51000 Salary $8,600.00
6010-0001-2012-54000 Operation $25,099.80
6010-0001-2012-55000 Capital $10,000.00
Total $43,699.80
To appropriate receipts for the month of August 2011. (Document Received)
CARRY-FORWARD
CASH FUNDS
31. Discussion and possible action on Resolution SF 7-12: Carry-over appropriations for Sheriff Service Fee Fund 1160 in the amount of $70,727.85. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)
32. Discussion and possible action on Resolution SSR 8-12: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $23,868.80. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)
33. Discussion and possible action on Resolution GF 5-12: Carry-over appropriations for Capital Improvement Regular 2010 in the amount of $554,309.65. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)
SPECIAL REVENUE TRANSFERS
34. Discussion and possible action on Resolution SSR 9-12: Transfer of appropriations for Sheriff Special Revenue Fund in the amount of $25,000.00 as follows:
From 1161-5113-2012-55000 Capital $25,000.00
To 1161-5113-2012-54000 Operation $25,000.00
Transfer is requested to fund the annual training ammunition order for FY 11-12. (Document Received)
35. Discussion and possible action on Resolution CSF 6-12: Transfer of appropriations for Court Services Fund in the amount of $13,696.27 as follows:
From 1260-3100-2012-51000 Salary $2,112.87
From 1260-3100-2012-52000 Benefits $360.45
From 1260-3100-2012-55000 Capital $781.80
From 1260-3105-2012-51000 Salary $6,369.37
From 1260-3105-2012-52000 Benefits $2,929.56
From 1260-3105-2012-53000 Travel $588.54
From 1260-3105-2012-55000 Capital $553.68
Total $13,696.27
To 1260-3105-2012-54000 Operation $13,696.27
Transfer is requested to align carry-over appropriations with the current budget. (Document Received)
36. Discussion and possible action on Resolution SENT 6-12: Transfer of appropriations for Community Sentencing Fund in the amount of $75,706.08 as follows:
From 1270-3110-2012-55000 Capital $75,706.08
To 1270-3110-2012-51000 Salary $75,706.08
Transfer is requested to align the appropriations with the current budget per Community Sentencing Planning Council. (Document Received)
End of Consent Docket
37. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
38. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
39. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
40. Discussion and possible action to receive the Certificate of Achievement for Excellence in Financial Reporting awarded to Oklahoma County by the Government Finance Officers Association of the United States and Canada (GFOA) for its 2010 Comprehensive Annual Financial Report (CAFR). An Award of Financial Reporting Achievement (AFRA) has been awarded to Carolynn Caudill, Oklahoma County Clerk, whose office is primarily responsible for preparing the Comprehensive Annual Financial Report (CAFR). This item requested by Carolynn Caudill, Oklahoma County Clerk
41. Discussion and possible action on the Oklahoma County Drug Testing Policy. Changes are being made due to changes in the Oklahoma Statutes (Title 40, Chapter 15, Section 551, et al) with the new statute effective date of 11-1-11. Changes in the policy must be approved in the September Budget Board meeting and by the BOCC to allow for the proper notification to employees 30 days prior to the new policy going into effect. This item request by Dan Matthews HR/Health & Safety Director. (Document Attached)
42. Discussion and possible action to add Cost Center 5221 under the Juvenile Grant Fund 1233 for the Juvenile Accountability Block Grant (JABG). This item requested by James Saffle, Oklahoma County Juvenile Bureau Director.
43. Discussion and possible action to add the following cost centers for the Sheriff Special Revenue Fund 1161:
5185 – Edward Byrne memorial Justice Assistance Grant (JAG) 2011
5186 – Traffic Safety OP (Seat Belt) 2012
5187 – Traffic Safety K8 (DUI) 2012
5188 – Traffic Safety CE (SE) 2012
This item is requested by John Whetsel, County Sheriff and Member of the Board.
44. Discussion and possible action regarding update from “Budget Evaluation Team.” This
item requested by Willa Johnson, County Commissioner District No. 1 and Chairwoman to the Board. (Document Received)
45. Discussion and possible action regarding Supplemental Appropriation amending the
Oklahoma County Budget for General Fund; Employee Benefits; Workers Compensation;
Self Insurance; and Capital Improvement - Regular for the fiscal year 2011-12. Total
Budget Supplemental recommendation in the amount of $2,871,690. This item requested
by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
46. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Angela Oliver, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
47. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Angela Oliver.
48.
Board
Comments/ Comments from the Elected Officials.
49. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
50. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
51. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY