REGULAR
MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, October
20, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, October 18, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, September 15, 2011; the special meetings dated Thursday, September 29, 2011 and Wednesday, October 5, 2011.
The
following items, No. 4 through 39 are Consent Items and are routine in nature:
CASH
FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 8-12: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $100,000.00 $103,573.55 $323,573.55
1110-52000 Benefits $50,000.00 $35,000.00 $41,580.24 $126,580.24
1110-53000 Travel $5,000.00 $0.00 $0.00 $5,000.00 $0.00
1110-54000 Operation $289,588.46 $190,034.47 $222,017.65 $701,640.58 1110-55000 Capital $70,000.00 $0.00 $0.00 $70,000.00
1110-55000 Capital $42,000.00 $0.00 $0.00 $42,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,107.08 $0.00 $17,107.08
1110-9208-51000 Salary $0.00 $0.00 $0.00 $0.00
1110-9208-52000 Benefits $0.00 $0.00 $0.00 $0.00
Total $506,588.46 $342,141.55 $367,171.44 $1,215,901.45
To appropriate miscellaneous and Tax Commission receipts for the month of September, 2011. (Document Received)
Misc. Receipts Tax Collections
Sale of Material D-1 $2,961.57 Gross Production $118,129.82
Sale of Material D-2 $355.60 Diesel Fuel Excise Tax $162,681.74
Sale of Material D-3 $0.00 Gasoline Excise Tax $342,206.92
Reimb Gas & Fuel D-1 $523.53 Special Fuel Tax $33.28
Reimb Gas & Fuel D-2 $890.92 Veh Coll for Rds /w CRIRF $398,505.77
Reimb Gas & Fuel D-3 $4,314.62
Reimb Parts & Serv Repair D-1 $326.94 Interest $1,127.52
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,022,685.05
Reimb Parts & Serv Repair D-3 $1,336.82
Reimb from Gen Fund or other D-1 $1,128.32
City of Choctaw D-1 $158,502.81
City of Edmond Mowing D-1 $1,800.00
Jones Public Schools D-1 $450.27
City of Edmond D-3 $20,625.00
Miscellaneous Receipts Total $193,216.40 Total Receipts $1,215,901.45
5. Discussion and possible action on Resolution CBRIF 6-12: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 as follows:
1111-1200-2012-54000 Operation $96,485.52
To appropriate receipts for the month of September 2011. (Document Received)
6. Discussion and possible action on Resolution TAD 3-12: Cash fund appropriation for Tax Assessment District Fund 1118 as follows:
1118-1230-2012-54000 Operation $11,777.13
To appropriate receipts for the month of September 2011. (Document Received)
7. Discussion and possible action on Resolution TMF 6-12: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2012-51000 Salary $5,263.99
1140-1500-2012-52000 Benefits $1,585.72
1140-1500-2012-54000 Operation $4,677.71
1140-1500-2012-55000 Capital $857.58
Total $12,385.00
To appropriate receipts for the month of September 2011. (Document Received)
8. Discussion and possible action on Resolution CCLF 6-12: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2012-54000 Operation $3,818.05
1150-1700-2012-55000 Capital $3,818.05
Total $7,636.09
To appropriate receipts for the month of September 2011. (Document Received)
9. Discussion and possible action on Resolution UCC 6-12: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2012-51000 Salary $20,000.00
1151-1700-2012-54000 Operation $47,237.52
Total $67,237.52
To appropriate receipts for the month of September 2011. (Document Received)
10. Discussion and possible action on Resolution CCRP 6-12: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2012-51000 Salary $9,000.00
1152-1700-2012-52000 Benefits $2,500.00
1152-1700-2012-54000 Operation $65,859.85
Total $77,359.85
To appropriate receipts for the
month of September 2011. (Document Received)
11. Discussion and possible action on Resolution SF-8-12: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2012-51000 Salary $95,000.00
1160-5100-2012-52000 Benefits $4,820.11
1160-5100-2012-53000 Travel $5,000.00
1160-5100-2012-54000 Operation $70,000.00
1160-5100-2012-55000 Capital $5,000.00
1160-5105-2012-54000 Operation $90,000.00
1160-5105-2012-55000 Capital $5,000.00
1160-5160-2012-54000 Operation $17,449.93
Total $292,270.04
To appropriate interest and miscellaneous receipts for the month of September 2011.
(Document Received)
12. Discussion and possible action on Resolution SSR 10-12: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2012-54000 Operation $563,177.52
1161-5111-2012-54000 Operation $90,864.57
1161-5111-2012-55000 Capital $10,000.00
1161-5115-2012-51000 Salary $17,850.00
1161-5115-2012-52000 Benefits $3,900.00
1161-5146-2012-54000 Operation $100,000.00
1161-5186-2012-52000 Benefits $13,504.84
1161-5186-2012-53000 Travel $1,695.00
1161-5186-2012-54000 Operation $1,499.00
1161-5187-2012-51000 Salary $9,761.02
1161-5188-2012-51000 Salary $8,360.00
1161-5188-2012-52000 Benefits $638.00
Total $821,249.95
To appropriate interest and miscellaneous receipts for the month of September 2011. (Document Received)
13. Discussion and possible action on Resolution AFR 5-12: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2012-55000 Capital $1,414.25
To appropriate receipts for the month of September 2011. (Document Received)
14. Discussion and possible action on Resolution JPF 6-12: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2012-54000 Operation $3,052.50
To appropriate receipts for the month of September 2011. (Document Received)
15. Discussion and possible action on Resolution JWRF 6-12: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2012-54000 Operation $1,310.00
To appropriate receipts for the month of September 2011. (Document Received)
16. Discussion and possible action on Resolution JGF 6-12: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2012-54000 Operation $3,690.75
1233-5217-2012-54000 Operation $300.00
Total $3,990.75
To appropriate grant receipts for the month of September 2011. (Document Received)
17. Discussion and possible action on Resolution PC 6-12: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2012-51000 Salary $10,000.00
1240-3000-2012-52000 Benefits $5,000.00
1240-3000-2012-53000 Travel $776.00
Total $15,776.00
To appropriate fee receipts for the month of September 2011. (Document Received)
18. Discussion and possible action on Resolution CSF 7-12: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3105-2012-54000 Operation $7,295.00
To appropriate fee receipts for the month of September 2011. (Document Received)
19. Discussion and possible action on Resolution SENT 7-12: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2012-51000 Salary $53,857.02
1270-3110-2012-52000 Benefits $21,189.65
1270-3110-2012-53000 Travel $7,946.12
1270-3110-2012-54000 Operation $2,648.71
1270-3110-2012-55000 Capital $2,648.71
Total $88,290.21
To appropriate fee receipts for the month of September 2011. (Document Received)
20. Discussion and possible action on Resolution MHCF 3-12: Cash fund appropriation for
Mental Health Court Fund 1282 as follows:
1282-3160-2012-54000 Operation $22,500.00
To appropriate fee receipts for the month of September, 2011. (Document Received)
21. Discussion and possible action on Resolution CIR 5-12: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2012-55000 Capital $4.20
To appropriate interest receipts for the month of September 2011. (Document Received)
22. Discussion and possible action on Resolution CIT 5-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 as follows:
2030-1200-2012-55000 Capital $.11
To appropriate interest receipts for the month of September 2011. (Document Received)
23. Discussion and possible action on Resolution TCF 5-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 as follows:
2031-1202-2012-55000 Capital $386.70
To appropriate interest receipts for the month of September 2011. (Document Received)
24. Discussion and possible action on Resolution CB 7-12: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2012-54000 Operation $.97
2032-1203-2012-55000 Capital $15.52
2032-1204-2012-55000 Capital $294.78
2032-1205-2012-55000 Capital $437.37
2032-1206-2012-55000 Capital $201.51
2032-1207-2012-54000 Operation $224.45
Total $1,174.60
To appropriate interest and sale of material receipts for the month of September 2011. (Document Received)
25. Discussion and possible action on Resolution SOPP 5-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 as follows:
2050-1200-2012-55000 Capital $.08
To appropriate interest receipts for the month of September 2011. (Document Received)
26. Discussion and possible action on Resolution EB 8-12: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2012-54000 Operation $184,491.72
To appropriate receipts for the month of September 2011. (Document Received)
27. Discussion and possible action on Resolution EB 9-12: Cash fund appropriation for
Employee Benefits 4010-0001-2012-54000 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of October contingent upon funds being deposited on October 31, 2011. (Document Received)
28. Discussion and possible action on Resolution WC 5-12: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2012-54000 Operation $1,045.39
To appropriate receipts for the month of September 2011 and stale dated checks. (Document Received)
29. Discussion and possible action on Resolution LL 6-12: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2012-51000 Salary $8,000.00
6010-0001-2012-52000 Benefits $1,000.00
6010-0001-2012-54000 Operation $54,014.73
Total $63,014.73
To appropriate receipts for the month of September 2011. (Document Received)
CARRY-FORWARD
CASH FUNDS
30. Discussion and possible action on Resolution HWY 9-12: Carry-over appropriations for Highway Cash Fund 1110, District 3 in the amount of $77,910.09. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)
31. Discussion and possible action on Resolution SF 9-12: Carry-over appropriations for Sheriff Fee Fund 1160 in the amount of $66,582.00. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)
32. Discussion and possible action on Resolution SSR 11-12: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $93,118.86. To carry forward appropriations from fiscal year 2010-11 to the current fiscal year 2011-12. (Document Received)
GENERAL FUND TRANSFERS
33. Discussion and possible action of Resolution GF 6-12: Transfer of appropriations for General Fund 1001 in the amount of $988.00 as follows:
From 1001-9300-2012-54000 Operation $988.00
To 1001-9400-2012-52000 Benefits $988.00
Transfer is requested to reimburse the Engineering Department for the cost of producing maps needed by District 3 showing the new districting boundaries.
34. Discussion and possible action of Resolution GF 7-12: Transfer of appropriations for
General Fund 1001 in the amount of $1,700.00 as follows:
From 1001-3000-2012-51000 Salary $1,700.00
To 1001-3000-2012-54000 Operation $1,700.00
Transfer is requested to allow for funding of cell phone stipends for three employees and maintain a 10% balance in operations during the fiscal year.
35. Discussion and possible action of Resolution GF 8-12: Transfer of appropriations for
General Fund 1001 in the amount of $90,000.00 as follows:
From 1001-5100-2012-51000 Salary $50,000.00
1001-5100-2012-52000 Benefits $45,000.00
Total $95,000.00
To 1001-5100-2012-54000 Operation $95,000.00
Transfer is requested to reallocate funds to maintain a 10% balance in each General Fund account.
SPECIAL REVENUE TRANSFERS
36. Discussion and possible action on Resolution SSR 12-12: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $60,163.53 as follows:
From 1161-5179-2012-51000 Salary $31,268.00
1161-5179-2012-52000 Benefits $5,126.74
1161-5179-2012-53000 Travel $304.00
1161-5180-2012-51000 Salary $13,734.92
1161-5180-2012-52000 Benefits $9,729.87
Total $60,163.53
To 1161-5186-2012-51000 Salary $31,741.45
1161-5186-2012-52000 Benefits $10,554.16
1161-5186-2012-53000 Travel $304.00
1161-5187-2012-51000 Salary $13,734.92
1161-5187-2012-52000 Benefits
$3,829.00
Total $60,163.53
Transfer is requested to close the 2011 Highway Safety Grants and fund the 2012 Highway Safety Grants. (Document Received)
37. Discussion and possible action of Resolution CSF 8-12: Transfer of appropriations for
Court Services Fund 1260 in the amount of $10,230.80 as follows:
From 1260-3100-2012-54000 Operation $10,230.80
To 1260-3100-2012-55000 Capital $781.80
1260-3105-2012-54000 Operation $9,449.00
Total $10,230.80
Transfer is requested to properly align appropriations with the adopted budget.
38. Discussion and possible action of Resolution JGF 7-12: Transfer of appropriations for Juvenile Grant Fund 1233 in the amount of $1,500.00 as follows:
From 1233-5210-2012-54000 Operation $1,500.00
To 1233-5210-2012-53000 Travel $1500.00
Transfer is necessary to align funds in the JABG account for Trainings Registration. This item added after the draft. (Document Received)
39. Discussion and possible action of Resolution CB 8-12: Transfer of appropriations for
County Bond Fund 2032 in the amount of $355,000.00 as follows:
From 2032-1205-2012-55000 Capital $355,000.00
To 2032-1204-2012-55000 Capital $355,000.00
Transfer is necessary to cover closing costs for the Crutcho Relocation Project. This item added after the draft. (Document Received)
End of Consent Docket
40. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
41. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
42. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
43. Discussion and possible action to provide flu shots to Oklahoma County employees at no
cost to the employee. Flu vaccine will be purchased from the Oklahoma City/County
Health Department at a cost of $15.00 per dose and would be paid directly from the
Employee Benefits Fund. Oklahoma County will request a total of 650 doses of the
vaccine, 250 doses for the Oklahoma County Detention Center, 100 doses for Oklahoma
County Juvenile Justice Center, and 300 doses for all other Oklahoma County employees.
Additionally, Oklahoma City/County Health Department will provide nurses to
administer the vaccine at the Downtown complex at no additional cost. Total cost will be
$9,750.00 and funds will be encumbered contingent upon approval by the Board of
County Commissioners. Requested by Dan Mathews, Director, Human Resources/Health
and Safety.
44. Discussion and possible action regarding update from “Budget Evaluation Team.” This
item requested by Willa Johnson, County Commissioner District No. 1 and Chairwoman to the Board. (Document Received)
45. Discussion and possible action regarding a request from the Sheriff to transfer $1.5 million from the Reserve Fund 9995 to the Sheriff General Fund 5100. This item requested by John Whetsel, Sheriff.
46. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Gary Johnson, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
47. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Gary Johnson.
48.
Board
Comments/ Comments from the Elected Officials.
49. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
50. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
51. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY