REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, December
15, 2011
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, December 13, 2011.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, November 17, 2011.
The
following items, No. 4 through 33 are Consent Items and are routine in nature:
4. Discussion and possible action on Resolution BB 55-12: Cash fund appropriation for Highway Cash 1110 in the amount of $1,104,251.78. To appropriate miscellaneous and Tax Commission receipts for the month of November, 2011. (Document Received)
5. Discussion and possible action on Resolution BB 56-12: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $66,716.60. To appropriate receipts for the month of November 2011. (Document Received)
6. Discussion and possible action on Resolution BB 57-12: Cash fund appropriation for Treasurer’s Mortgage Tax Fee Fund 1140 in the amount of $12,990.00. To appropriate receipts for the month of November 2011. (Document Received)
7. Discussion and possible action on Resolution BB 58-12: Cash fund appropriation for County Clerk Lien Fee Fund 1150 in the amount of $7,665.27. To appropriate receipts for the month of November 2011. (Document Received)
8. Discussion and possible action on Resolution BB 59-12: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 in the amount of $60,702.15. To appropriate receipts for the month of November 2011. Document Received)
9. Discussion and possible action on Resolution BB 60-12: Cash fund appropriation for County Clerk Records Preservation and Management Fund 1152 in the amount of $68,701.47. To appropriate receipts for the month of November 2011. (Document Received)
10. Discussion and possible action on Resolution BB 61-12: Cash fund appropriation for Sheriff Service Fee Fund 1160 in the amount of $278,069.91. To appropriate interest and miscellaneous receipts for the month of November 2011. (Document Received)
11. Discussion and possible action on Resolution BB 62-12: Cash fund appropriation for Sheriff Special Revenue Fund 1161 in the amount of $716,147.23. To appropriate interest and miscellaneous receipts for the month of November 2011. (Document Received)
12. Discussion and possible action on Resolution BB 63-12: Cash fund appropriation for Assessor’s Fee Revolving Fund 1201 in the amount of $2,436.75. To appropriate receipts for the month of November 2011. (Document Received)
13. Discussion and possible action on Resolution BB 64-12: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the amount of $1,218.50. To appropriate receipts for the month of November 2011. (Document Received)
14. Discussion and possible action on Resolution BB 65-12: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in the amount of $3,255.00. To appropriate receipts for the month of November 2011. (Document Received)
15. Discussion and possible action on Resolution BB 66-12: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount $70,821.95. To appropriate grant receipts for the month of November 2011. (Document Received)
16. Discussion and possible action on Resolution BB 67-12: Cash fund appropriations for Planning Commission Fee Fund 1240 in the amount of $15,841.35. To appropriate fee receipts for the month of November 2011. (Document Received)
17. Discussion and possible action on Resolution BB 68-12: Cash fund appropriation for Local Emergency Planning Committee Fund 1250 in the amount of $7,000.00. To appropriate miscellaneous receipts for the month of November 2011. (Document Received)
18. Discussion and possible action on Resolution BB 69-12: Cash fund appropriations for Community Service Fee Fund 1260 in the amount of $8,565.00. To appropriate fee receipts for the month of November 2011. (Document Received)
19. Discussion and possible action on Resolution BB 70-12: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $25,828.00. To appropriate fee receipts for the month of November 2011. (Document Received)
20. Discussion and possible action on Resolution BB 71-12: Cash fund appropriation for Drug Court Fund 1280 in the amount of $38,604.17. To appropriate interest receipts for the month of November 2011. (Document Received
21. Discussion and possible action on Resolution BB 72-12: Cash fund appropriation for Capital Improvement- Regular Fund 2010 in the amount of $143,040.12. To appropriate interest receipts for the month of November 2011 and the supplement approved by Budget Board on November 17, 2011. (Document Received)
22. Discussion and possible action on Resolution BB 73-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 in the amount of $1.01. To appropriate interest receipts for the month of November 2011. (Document Received)
23. Discussion and possible action on Resolution BB 74-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2031 in the amount of $6.48. To appropriate interest receipts for the month of November 2011. (Document Received)
24. Discussion and possible action on Resolution BB 75-12: Cash fund appropriation for County Bond 2008 Fund 2032 in the amount of $250,996.19. To appropriate interest and sale of scrap receipts for the month of November 2011. (Document Received.)
25. Discussion and possible action on Resolution BB 76-12: Cash fund for Sale of Property Proceeds Fund 2050 in the amount of $.76. To appropriation interest receipts for the month of November 2011. (Document Received.)
26. Discussion and possible action on Resolution BB 77-12: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $127,701.03. To appropriate receipts for the month of November 2011. (Document Received)
27. Discussion and possible action on Resolution BB 78-12: Cash fund appropriation for Employee Benefits 4010 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of December contingent upon funds being deposited on December 30, 2011. (Document Received)
28. Discussion and possible action on Resolution BB 79-12: Cash fund appropriation for Worker’s Compensation Fund 4020 in the amount of $1,250.40. To appropriate receipts for the month of November 2011. (Document Received)
29. Discussion and possible action on Resolution BB 80-12: Cash fund appropriation for Law Library Fund 6010 in the amount of $ 49,726.61. To appropriate receipts for the month of November 2011. (Document Received)
30. Discussion and possible action on Resolution BB 81-12: Inter-fund transfer from General Fund Cash to Worker’s Compensation Fund 4020 in the amount of $250,000. Transfer was approved by the Budget Board in the Annual Adopted Budget on June 9, 2011. (Document Received.)
31. Discussion and possible action on Resolution BB 82-12: Inter-fund transfer from General Fund Cash to Self-Insurance Fund 4030 in the amount of $55,000. Transfer was approved by the Budget Board in the Annual Adopted Budget on June 9, 2011. (Document Received)
32. Discussion and possible action on Resolution BB 83-12: Transfer of appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $11,209.00. Transfer is to cover employee benefits in 5115 for December 2011 payroll and to correct funding for JAG 2011 Grant.
33. Discussion and possible action on Resolution BB 85-12: Transfer of General Fund appropriations for Juvenile Bureau 5200 from Operation to Capital in the amount of $10,000.00. Transfer is necessary to fund an Emergency purchase of a Boiler for the building.
End of Consent Docket
34. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
35. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
36. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
37. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Willa Johnson, County Commissioner District No. 1 and Chairwoman to the Board. (Document Received)
38. Discussion and possible action regarding a request from the Sheriff to Supplement the County Sheriff’s General Fund budget with a transfer from the General Fund Reserve Cost Center 9995 to the Sheriff General Fund 5100. This item requested by John Whetsel, Sheriff and member of the Board.
39. Discussion and possible action on Resolution BB 54-12: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100 in an amount to be determined by action from the above item. Transfer is necessary to fund salaries and benefits. (Document Received)
40. Discussion and possible action on Resolution BB 84-12: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100-55000 in the amount of $104,716.00. Transfer is to put the funds for the SCAAP Grant into the County Sheriff’s budget.
ITEMS ADDED AFTER THE DRAFT
41. Discussion and possible action to choose the Life & AD&D renewal option for the Oklahoma County provided Life & AD&D plan. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
42. Discussion and possible action to approve the Fifth Amendment to Service Agreement between Oklahoma County and Physicians Mutual; to be effective January 1, 2012. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County and approved as to form and legality by Sandra Elliott, Assistant District Attorney.
43. Discussion and possible action for approval to add a new cost center to the Emergency Management Fund 1251. Cost Center Number 5513 for the Fire Management Assistance Grant. This is a pass through grant from FEMA in order to reimburse the fire departments within Oklahoma County for costs incurred while fighting wild land fires as the grant is approved. This item requested by David Barnes, Emergency Management Director.
44.
Discussion and possible action regarding Disaster/Recovery
Hot Site connection—Oklahoma State Finance has offered to give us space in
their datacenter to use as a DR/Hot Site. This connection will allow us to run
redundant mission critical systems in their facility that would be available in
the event of a disaster at the annex. The cost of the connection is $1,600.00
per month. This item requested by Mike Harman, MIS Director.
45.
Discussion and possible action regarding Conduit
Construction—Due to the project 180, we have the opportunity to build a conduit
down Couch Drive that would enable us to connect to OSF fiber optic network in
the future. The cost of construction is $40,000.00 and can be paid over the
duration of the project which is estimated to be one year in length. This item
requested by Mike Harman, MIS Director.
46.
Board
Comments/ Comments from the Elected Officials.
47. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
48. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
49. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy