REGULAR MEETING
320 Robert S. Kerr
Oklahoma City, Ok 73102
10:00 a.m., Thursday, February
16, 2012
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, February 14, 2012.
3. Discussion and possible action to approve the minutes of the special meeting dated Monday, January 9, 2012 and the regular meeting dated Thursday, January 19, 2012.
The
following items, No. 4 through 34 are Consent Items and are routine in nature:
4. Discussion and possible action on Resolution BB 117-12: Cash fund appropriation for Highway Cash 1110 in the amount of $1,093,250.30. To appropriate miscellaneous and Tax Commission receipts for the month of January, 2012. (Document Received)
5. Discussion and possible action on Resolution BB 118-12: Cash fund appropriation for County Bridge Road Improvement Fund 1111 in the amount of $70,760.12. To appropriate receipts for the month of January, 2012. (Document Received)
6. Discussion and possible action on Resolution BB 119-12: Cash fund appropriation for Treasurer’s Mortgage Tax Fee Fund 1140 in the amount of $10,725.00. To appropriate receipts for the month of January 2012. (Document Received)
7. Discussion and possible action on Resolution BB 120-12: Cash fund appropriation for County Clerk Lien Fee Fund 1150 in the amount of $9,753.88. To appropriate receipts for the month of January 2012. (Document Received)
8. Discussion and possible action on Resolution BB 121-12: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 in the amount of $58,228.65. To appropriate receipts for the month of January 2012. (Document Received)
9. Discussion and possible action on Resolution BB 122-12: Cash fund appropriation for County Clerk Records Preservation and Management Fund 1152 in the amount of $71,032.09. To appropriate receipts for the month of January 2012. (Document Received)
10. Discussion and possible action on Resolution BB 123-12: Cash fund appropriation for Sheriff Service Fee Fund 1160 in the amount of $256,404.11. To appropriate interest and miscellaneous receipts for the month of January 2012. (Document Received)
11. Discussion and possible action on Resolution BB 124-12: Cash fund appropriation for Sheriff Special Revenue Fund 1161 in the amount of $849,750.76. To appropriate interest and miscellaneous receipts for the month of January 2012. (Document Received)
12. Discussion and possible action on Resolution BB 125-12: Cash fund appropriation for Assessor’s Fee Revolving Fund 1201 in the amount of $2,039.50. To appropriate receipts for the month of January 2012. (Document Received)
13. Discussion and possible action on Resolution BB 126-12: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the amount of $2,169.00. To appropriate receipts for the month of January 2012. (Document Received)
14. Discussion and possible action on Resolution BB 127-12: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in the amount of $810.00. To appropriate receipts for the month of January 2012. (Document Received)
15. Discussion and possible action on Resolution BB 128-12: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount $200.00. To appropriate grant receipts for the month of January 2012. (Document Received)
16. Discussion and possible action on Resolution BB 129-12: Cash fund appropriations for Planning Commission Fee Fund 1240 in the amount of $14,276.45. To appropriate fee receipts for the month of January 2012. (Document Received)
17. Discussion and possible action on Resolution BB 130-12: Cash fund appropriations for Court Services Fee Fund 1260 in the amount of $7,882.00. To appropriate fee receipts for the month of January 2012. (Document Received)
18. Discussion and possible action on Resolution BB 131-12: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $20,484.25. To appropriate fee receipts for the month of January 2012. (Document Received)
19. Discussion and possible action on Resolution BB 132-12: Cash fund appropriation for Drug Court Fund 1280 in the amount of $38,604.17. To appropriate miscellaneous receipts for the month of January 2012. (Document Received
20. Discussion and possible action on Resolution BB 133-12: Cash fund appropriation for Capital Improvement- Regular Fund 2010 in the amount of $37.61. To appropriate interest receipts for the month of January 2012. (Document Received)
21. Discussion and possible action on Resolution BB 134-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 in the amount of $.99. To appropriate interest receipts for the month of January 2012. (Document Received)
22. Discussion and possible action on Resolution BB 135-12: Cash fund appropriation for County Bond 2008 Fund 2032 in the amount of $63,913.11. To appropriate interest and sale of scrap receipts for the month of January 2012. (Document Received.)
23. Discussion and possible action on Resolution BB 136-12: Cash fund for Sale of Property Proceeds Fund 2050 in the amount of $.74. To appropriation interest receipts for the month of January 2012. (Document Received.)
24. Discussion and possible action on Resolution BB 137-12: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $145,651.88. To appropriate receipts for the month of January 2012. (Document Received)
25. Discussion and possible action on Resolution BB 138-12: Cash fund appropriation for Employee Benefits 4010 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of February contingent upon funds being deposited on February 29, 2012. (Document Received)
26. Discussion and possible action on Resolution BB 139-12: Cash fund appropriation for Worker’s Compensation Fund 4020 in the amount of $6,320.15. To appropriate receipts for the month of January 2012. (Document Received)
27. Discussion and possible action on Resolution BB 140-12: Cash fund appropriation for Law Library Fund 6010 in the amount of $37,773.76. To appropriate receipts for the month of January 2012. (Document Received)
28. Discussion and possible action on Resolution BB 141-12: Transfer of appropriations for Mental Health Court Fund 1282 in the amount of $2,000.00 from 3160-54000 Operation to 3160-55000 capital. Transfer is necessary to purchase a storage cabinet and vertical file. (Document Received.)
29. Discussion and possible action on Resolution BB 142-12: Transfer of appropriations for Law Library 6010 in the amount of $3,000.00 from travel to operations. Transfer is necessary to realign funds where expenditures are needed. (Document Received.)
30. Discussion and possible action on Resolution BB 143-12: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $1,128.88 from 5186-54000 operation to 5186-55000 capital. Transfer is necessary for approved grant expenditure modification. (Document Received.)
31. Discussion and possible action on Resolution BB 144-12: Transfer of General Fund appropriations for Public Defender 2300 in the amount of $2,000.00 from 54000 operation to 55000 capital. Transfer is necessary to purchase new office equipment and furniture. (Document Received.)
32. Discussion and possible action on Resolution BB 146-12: Transfer of General Fund appropriations for District One General Fund 9100 in the amount of $900 from 53000 to County Engineering 9400 benefits account. Transfer is necessary to reimburse Engineering for the cost of producing maps for redistricting. (Document Received.)
33. Discussion and possible action on Resolution BB 147-12: Transfer of County Bonds 2008 Fund 2032 appropriations from Deer Creek Hazard Mitigation & Flood Control 1205 in the amount of $160,000.00 to Crutcho Hazard Mitigation & Flood Control 1204. This transfer is necessary to cover closing costs for the Crutcho Relocation Project. This item requested by Stacey Trumbo, County Engineer.
34. Discussion and possible action on Resolution BB 148-12: Transfer of General Fund appropriations for MIS General Fund 2700 in the amount of $2,000.00. This transfer is necessary to realign accounts where expenses are needed. This item requested by Mike Harman, MIS Director.
End of Consent Docket
35. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)
36. Discussion and possible action regarding the change in budget classification for Capital Improvement Projects Fund 2032 from Piping Chases to Piping Chases & Closeout Costs in the amount of $65,000.00. The funding is needed to resolve Fire Marshall Requirements for the project. This item requested by Mark Stephens, Facilities Management Director.
37. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
38. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
39. Discussion and possible action to define the role and responsibility of the Health and Wellness Committee. Requested by Ray Vaughn, County Commissioner, District 3 and Chairman to the Board.
40. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)
41. Discussion and possible action on Resolution BB 145-12: Transfer of appropriations from General Fund Reserve 1001-9995 to Social Services 6100 operating in the amount of $50,000.00. Transfer is necessary to fund CASA. This item requested by Willa Johnson, County Commissioner District 1. (Document Received)
42.
Board
Comments/ Comments from the Elected Officials.
43. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
44. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
45. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Djuana Lira, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B.
Pursuant to Title 25 O.S. §307 (B) (4), discussion
regarding confidential communications between the Board and its attorney
concerning a pending investigation, claim, or action of Terri Howard, because
the Board, with the advice of its attorney, has determined that disclosure
would seriously impair the ability of the Board to process the claim or conduct
a pending investigation, litigation, or proceeding in the public interest.
46. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Djuana Lira.
47. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Terri Howard.
48. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy