REGULAR MEETING
320 Robert S. Kerr
Oklahoma City, Ok 73102
10:00 a.m., Thursday,
March 15, 2012
1. Call meeting to order.
2. Notice of the meeting was properly posted Monday, March 12, 2012.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, February 16, 2012 and the special meeting dated Monday, March 5, 2012.
The
following items, No. 4 through 39 are Consent Items and are routine in nature:
4. Discussion and possible action on Resolution BB 152-12: Cash fund appropriation for Highway Cash 1110 in the amount of $946,079.45. To appropriate miscellaneous and Tax Commission receipts for the month of February, 2012. (Document Received)
5. Discussion and possible action on Resolution BB 153-12: Cash fund appropriation for County Bridge Road Improvement Fund 1111 in the amount of $74,328.04. To appropriate receipts for the month of February, 2012. (Document Received)
6. Discussion and possible action on Resolution BB 154-12: Cash fund appropriation for Treasurer’s Mortgage Tax Fee Fund 1140 in the amount of $11,395.00. To appropriate receipts for the month of February 2012. (Document Received)
7. Discussion and possible action on Resolution BB 155-12: Cash fund appropriation for County Clerk Lien Fee Fund 1150 in the amount of $10,080.01. To appropriate receipts for the month of February 2012. (Document Received)
8. Discussion and possible action on Resolution BB 156-12: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 in the amount of $62,881.74. To appropriate receipts for the month of February 2012. (Document Received)
9. Discussion and possible action on Resolution BB 157-12: Cash fund appropriation for County Clerk Records Preservation and Management Fund 1152 in the amount of $68,059.59. To appropriate receipts for the month of February 2012. (Document Received)
10. Discussion and possible action on Resolution BB 158-12: Cash fund appropriation for Sheriff Service Fee Fund 1160 in the amount of $295,693.98. To appropriate interest and miscellaneous receipts for the month of February 2012. (Document Received)
11. Discussion and possible action on Resolution BB 159-12: Cash fund appropriation for Sheriff Special Revenue Fund 1161 in the amount of $842,636.81. To appropriate interest and miscellaneous receipts for the month of February 2012. (Document Received)
12. Discussion and possible action on Resolution BB 160-12: Cash fund appropriation for Assessor’s Fee Revolving Fund 1201 in the amount of $1,422.75. To appropriate receipts for the month of February 2012. (Document Received)
13. Discussion and possible action on Resolution BB 161-12: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the amount of $4,365.00. To appropriate receipts for the month of February 2012. (Document Received)
14. Discussion and possible action on Resolution BB 162-12: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in the amount of $1,399.50. To appropriate receipts for the month of February 2012. (Document Received)
15. Discussion and possible action on Resolution BB 163-12: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount $65,589.91. To appropriate grant receipts for the month of February 2012. (Document Received)
16. Discussion and possible action on Resolution BB 164-12: Cash fund appropriations for Planning Commission Fee Fund 1240 in the amount of $17,600.95. To appropriate fee receipts for the month of February 2012. (Document Received)
17. Discussion and possible action on Resolution BB 165-12: Cash fund appropriations for Local Emergency Planning Committee 1250 in the amount of $601.68. To appropriate miscellaneous receipts for the month of February 2012. (Document Received.)
18. Discussion and possible action on Resolution BB 166-12: Cash fund appropriations for Emergency Management Fund 1251 in the amount of $9,159.25. To appropriate miscellaneous receipts for the month of February 2012. (Document Received.)
19. Discussion and possible action on Resolution BB 167-12: Cash fund appropriations for Court Services Fee Fund 1260 in the amount of $7,182.00. To appropriate fee receipts for the month of February 2012. (Document Received)
20. Discussion and possible action on Resolution BB 168-12: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $219,277.17. To appropriate fee receipts for the month of February 2012. (Document Received)
21. Discussion and possible action on Resolution BB 169-12: Cash fund appropriation for Drug Court Fund 1280 in the amount of $38,604.17. To appropriate miscellaneous receipts for the month of February 2012. (Document Received
22. Discussion and possible action on Resolution BB 170-12: Cash fund appropriation for Capital Improvement-Regular Fund 2010 in the amount of $33.83. To appropriate interest receipts for the month of February 2012. (Document Received)
23. Discussion and possible action on Resolution BB 171-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 in the amount of $.96. To appropriate interest receipts for the month of February 2012. (Document Received)
24. Discussion and possible action on Resolution BB 172-12: Cash fund appropriation for Capital Improvement-Tinker Clearing Fund 2031 in the amount of $97.54. To appropriate interest receipts for the month of February 2012. (Document Received.)
25. Discussion and possible action on Resolution BB 173-12: Cash fund appropriation for County Bond 2008 Fund 2032 in the amount of $250.49. To appropriate interest receipts for the month of February 2012. (Document Received.)
26. Discussion and possible action on Resolution BB 174-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 in the amount of $.72. To appropriate interest receipts for the month of February 2012. (Document Received.)
27. Discussion and possible action on Resolution BB 175-12: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $157,942.30. To appropriate receipts for the month of February 2012. (Document Received)
28. Discussion and possible action on Resolution BB 176-12: Cash fund appropriation for Employee Benefits 4010 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of March contingent upon funds being deposited on March 30, 2012. (Document Received)
29. Discussion and possible action on Resolution BB 177-12: Cash fund appropriation for Law Library Fund 6010 in the amount of $41,935.47. To appropriate receipts for the month of February 2012. (Document Received)
30. Discussion and possible action on Resolution BB 178-12: Transfer of General Fund appropriations for OSU Extension Center 8100 in the amount of $1,705.00 from Operation 54000 to Benefits 52000. Transfer is necessary to cover expenses for the fiscal year. (Document Received.)
31. Discussion and possible action on Resolution BB 179-12: Transfer of General Fund appropriations for County Clerk 1700 in the amount of $53,000.00 from Benefits 52000 to Salary 51000 and Travel 53000 to Capital 55000. Transfer is necessary to realign accounts where funds are needed and to maintain a 10% balance in the capital account. (Document Received.)
32. Discussion and possible action on Resolution BB 180-12: Transfer of appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $160,955.91 from Salary 51000, Benefits 52000 and Capital 55000, to Operation 54000. Transfer is necessary to realign accounts in order to preserve another set of Real Estate records. (Document Received.)
33. Discussion and possible action on Resolution BB 181-12: Transfer of appropriations for Juvenile Work Restitution Fund 1232 in the amount of $10,000 from Salary 51000 and Benefits 52000 to Operation 54000. Transfer is necessary to align funds in the operation account.
34. Discussion and possible action on Resolution BB 182-12: Transfer of appropriations for Juvenile Grant Fund 1233 Title IV E in the amount of $24,000, from 5216-55000 Capital to 5216-54000 Operation. Transfer is necessary to align funds in the Title IV E account. (Document Received.)
35. Discussion and possible action on Resolution BB 183-12: Transfer of appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $7,000, from 5108-55000 Capital to 5108-54000 Operation. Transfer is necessary to adjust accounts for operating expenses. (Document Received.)
36. Discussion and possible action on Resolution BB 184-12: Transfer of General Fund appropriations for Social Services 6100 from Salary, Benefits and Travel to Operation and Capital in the amount of $28,700. Transfer is necessary to complete operations for the remainder of the fiscal year. (Document Received.)
37. Discussion and possible action on Resolution BB 185-12: Transfer of appropriations for Highway Cash District No. 2, 9200 in the amount of $24,203.17, from Operation 9205-54000 to Capital 9205-55000 and Benefits 9208-52000 to Salary 9208-51000. (Document Received.)
38.
Discussion
and possible action on Resolution
BB 189-12: Transfer of appropriations for County Clerk’s Uniform Commercial
Code Fund 1151 in the amount of $200,000 from Operation 54000 to Capital
55000. Transfer is necessary to pay
capital expenses for the 2nd floor consolidation project for the
County Clerk’s office. (Document Received)
39.
Discussion
and possible action on Resolution
BB 190-12: Transfer of General Fund appropriations for County Purchasing
2400 in the amount of $1,450.00 from Travel 53000 to Salary 51000 and Capital
55000. Transfer to salary is to complete the fiscal year in the Salary account
and transfer to Capital is to maintain a 10% balance in the Capital account.
(Document Received)
End of Consent Docket
40. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)
41. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)
42. Discussion and possible action to approve the Clinic Management Services Agreement between IM Well Health and Oklahoma County. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliot, Assistant District Attorney. (Document Received.)
43. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
44. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)
45. Discussion and possible action on Resolution BB 186-12: Transfer of General Fund appropriations from Reserve-9995 to Worker’s Compensation Supplement 9992 in the amount of $100,000.00. Transfer is necessary to fund Worker’s Compensation claims. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Board and recommended by the Budget Evaluation Team.
46. Discussion and possible action on Resolution BB 187-12: Cash fund appropriation for Worker’s Compensation Fund 4020 in the amount of $100,000.00. To appropriate supplement funds contingent upon funds being deposited in the Worker’s Compensation Fund.
47. Discussion and possible action on Resolution BB 188-12: Transfer of General Fund appropriations from Reserve-9995 to Juvenile Justice Center 5200 Benefits account in the amount of $50,570.00. Transfer is necessary to fund Benefits for the Juvenile Center for the remainder of the fiscal year. This item is requested by James Saffle, Juvenile Justice Center Director and recommended by the Budget Evaluation Team.
48.
Discussion
and possible action regarding BOCC departmental raises of $136,650 setting aside
funds from General Fund Reserve 9995. This item requested by Ray
Vaughn, Commissioner District No. 3 and Chairman of the Board.
49.
Board
Comments/ Comments from the Elected Officials.
50. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
51. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
52. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Djuana Lira, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
53. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Djuana Lira.
54. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY Deputy