RAYMOND L. VAUGHN County Commissioner Chairman	OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING	BRIAN MAUGHN County Commissioner Member
FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman	Oklahoma County Office Building	PATRICIA PRESLEY District Court Clerk Member
CAROLYNN CAUDILL County Clerk Secretary to the Board	320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102	LEONARD SULLIVAN County Assessor Member
WILLA JOHNSON County Commissioner Member	10:100 a.m., Thursday, April 19, 2012	JOHN WHETSEL County Sheriff Member

AGENDA

1. Call meeting to order.

2. Notice of the meeting was properly posted Monday, April 16, 2012.

3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, March 15, 2012 and the special meeting dated Tuesday, April 3, 2012.

The following items, No. 4 through 32 are Consent Items and are routine in nature:

4. Discussion and possible action on Resolution BB 191-12: Cash fund appropriation for Highway Cash 1110 in the amount of $1,025,033.42. To appropriate miscellaneous and Tax Commission receipts for the month of March, 2012. (Document Received)

5. Discussion and possible action on Resolution BB 192-12: Cash fund appropriation for County Bridge Road Improvement Fund 1111 in the amount of $82,173.96. To appropriate receipts for the month of March, 2012. (Document Received)

6. Discussion and possible action on Resolution BB 193-12: Cash fund appropriation for Treasurer’s Mortgage Tax Fee Fund 1140 in the amount of $13,115.00. To appropriate receipts for the month of March, 2012. (Document Received)

7. Discussion and possible action on Resolution BB 194-12: Cash fund appropriation for County Clerk Lien Fee Fund 1150 in the amount of $8,056.00. To appropriate receipts for the month of March, 2012. (Document Received)

8. Discussion and possible action on Resolution BB 195-12: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 in the amount of $59,528.35. To appropriate receipts for the month of March, 2012. (Document Received)

9. Discussion and possible action on Resolution BB 196-12: Cash fund appropriation for County Clerk Records Preservation and Management Fund 1152 in the amount of $68,165.76. To appropriate receipts for the month of March, 2012. (Document Received)

10. Discussion and possible action on Resolution BB 197-12: Cash fund appropriation for Sheriff Service Fee Fund 1160 in the amount of $311,440.88. To appropriate interest and miscellaneous receipts for the month of March, 2012. (Document Received)

11. Discussion and possible action on Resolution BB 198-12: Cash fund appropriation for Sheriff Special Revenue Fund 1161 in the amount of $864,983.62. To appropriate interest and miscellaneous receipts for the month of March, 2012. (Document Received)

12. Discussion and possible action on Resolution BB 199-12: Cash fund appropriation for Assessor’s Fee Revolving Fund 1201 in the amount of $2,645.50. To appropriate receipts for the month of March, 2012. (Document Received)

13. Discussion and possible action on Resolution BB 200-12: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the amount of $3,371.00. To appropriate receipts for the month of March, 2012. (Document Received)

14. Discussion and possible action on Resolution BB 201-12: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in the amount of $1,041.67. To appropriate receipts for the month of March, 2012. (Document Received)

15. Discussion and possible action on Resolution BB 202-12: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount $575.00. To appropriate grant receipts for the month of March, 2012. (Document Received)

16. Discussion and possible action on Resolution BB 203-12: Cash fund appropriations for Planning Commission Fee Fund 1240 in the amount of $10,818.85. To appropriate fee receipts for the month of March, 2012. (Document Received)

17. Discussion and possible action on Resolution BB 204-12: Cash fund appropriations for Court Services Fee Fund 1260 in the amount of $7,275.00. To appropriate fee receipts for the month of March, 2012. (Document Received)

18. Discussion and possible action on Resolution BB 205-12: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $94,949.61. To appropriate fee receipts for the month of March, 2012. (Document Received)

19. Discussion and possible action on Resolution BB 206-12: Cash fund appropriation for Drug Court Fund 1280 in the amount of $38,604.17. To appropriate miscellaneous receipts for the month of March, 2012. (Document Received

20. Discussion and possible action on Resolution BB 207-12: Cash fund appropriation for Capital Improvement-Regular Fund 2010 in the amount of $36.32. To appropriate interest receipts for the month of March, 2012. (Document Received)

21. Discussion and possible action on Resolution BB 208-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 in the amount of $1.03. To appropriate interest receipts for the month of March, 2012. (Document Received)

22. Discussion and possible action on Resolution BB 209-12: Cash fund appropriation for Capital Improvement-Tinker Clearing Fund 2031 in the amount of $127.37. To appropriate interest receipts for the month of March, 2012. (Document Received.)

23. Discussion and possible action on Resolution BB 210-12: Cash fund appropriation for County Bond 2008 Fund 2032 in the amount of $268,886.15. To appropriate FEMA payments and interest receipts for the month of March, 2012. (Document Received.)

24. Discussion and possible action on Resolution BB 211-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 in the amount of $.77. To appropriate interest receipts for the month of March, 2012. (Document Received.)

25. Discussion and possible action on Resolution BB 212-12: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $500,322.36. To appropriate receipts for the month of March, 2012 and April 1-16, 2012. (Document Received)

26. Discussion and possible action on Resolution BB 213-12: Cash fund appropriation for Employee Benefits 4010 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of April contingent upon funds being deposited on April 30, 2012. (Document Received)

27. Discussion and possible action on Resolution BB 214-12: Cash fund appropriation for Workers Compensation 4020 in the amount of $1,392.93. To appropriate miscellaneous receipts for the month of March, 2012. (Document Received)

28. Discussion and possible action on Resolution BB 215-12: Cash fund appropriation for Law Library Fund 6010 in the amount of $45,760.15. To appropriate receipts for the month of March, 2012. (Document Received)

29. Discussion and possible action on Resolution BB 216-12: Transfer of Highway Cash Fund appropriations for District Two Cost Center 9200 in the amount of $1,000.27 from 9206 Operation 54000 to 9200 Operation 54000. Transfer is necessary due to Cost Center 9206 no longer being needed. (Document Received)

30. Discussion and possible action on Resolution BB 217-12: Transfer of General Fund appropriations for Free Fair Cost Center 7100 in the amount of $1,163.05 from Salary and Benefits to Operation. Transfer is necessary to cover expenses for the Free Fair. (Document Received)

31. Discussion and possible action on Resolution BB 218-12: Transfer of General Fund appropriations for Social Services Cost Center 6100 in the amount of $400.00 from M&O to Travel. Transfer is necessary to cover unexpected expenses in the travel account.

32. Discussion and possible action on Resolution BB 219-12: Transfer of General Fund appropriations for County Clerk Cost Center 1700 in the amount of $21,000.00 from Salary, Benefits, Travel and Operation to Capital. Transfer is necessary to cover expenses for the consolidation project.

End of Consent Docket

33. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Finance Manager. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

34. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and secretary to the Board. (Document Received)

35. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

36. Discussion and possible action authorizing the Oklahoma County Board of Equalization to meet in special session between May 31, 2012 and no later than July 31, 2012 to hear and adjudicate protests on an if needed/as needed basis. 68 O.S. Section 2863. This item requested by Leonard Sullivan, County Assessor and member of the Board.

37. Discussion and possible action to establish a committee to review and offer recommendations to update the Oklahoma County Policy Handbook. Requested by Ray Vaughn, Commissioner, District 3.

38. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)

39. Discussion and possible action on Resolution BB 220-12: Transfer of General Fund appropriations from Reserve-9995 to Employee Benefits Supplement 9991 in the amount of $250,000.00. Transfer is necessary to fund Employee Benefit claims. This item is recommended by the Budget Evaluation Team.

40. Discussion and possible action on Resolution BB 221-12: Transfer of General Fund appropriations from Reserve-9995 to Workers Compensation Supplement 9992 in the amount of $150,000.00. Transfer is necessary to fund Workers Compensation claims. This item is recommended by the Budget Evaluation Team.

41. Discussion and possible action on Resolution BB 222-12: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $250,000.00. To appropriate supplement funds contingent upon funds being deposited in the Employee Benefits Fund. (Document Received)

42. Discussion and possible action on Resolution BB 223-12: Cash fund appropriation for Worker’s Compensation Fund 4020 in the amount of $150,000.00. To appropriate supplement funds contingent upon funds being deposited in the Worker’s Compensation Fund. (Document Received)

43. Board Comments/ Comments from the Elected Officials.

44. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

45. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

46. Executive Session for the purpose of discussing the following:

A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Deranda Garrett, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Joe Blough, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

C. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential

communications between the Board and its attorney concerning a pending investigation, claim, or action of Barbara Kirk, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

47. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Deranda Garrett.

48. Action regarding the confidential communications between the Board and its attorney

concerning a pending investigation, claim or action of Joe Blough.

49. Action regarding the confidential communications between the Board and its attorney

concerning a pending investigation, claim or action of Barbara Kirk.

50. Adjourn the meeting at until the next meeting.

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD

SIGNATURE: CAROLYNN CAUDILL, BY Deputy