RAYMOND L. VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

BRIAN MAUGHAN

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

PATRICIA PRESLEY

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr, Conference Room 201

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

 

 AGENDA

10:00 a.m., Thursday, May 17, 2012

1.                        Call meeting to order.

 

2.                        Notice of the meeting was properly posted Tuesday, May 15, 2012.

 

3.                        Discussion and possible action to approve the minutes of the regular meeting dated Thursday, April 19, 2012 and the special meeting dated Tuesday, April 24, 2012.

 

The following items, No. 4 through 42 are Consent Items and are routine in nature:

 

4.                        Discussion and possible action on Resolution BB 225-12: Cash fund appropriation for Highway Cash 1110 in the amount of $1,210,517.17. To appropriate miscellaneous and Tax Commission receipts for the month of April, 2012. (Document Received)

 

5.                        Discussion and possible action on Resolution BB 226-12: Cash fund appropriation for County Bridge Road Improvement Fund 1111 in the amount of $77,447.31. To appropriate receipts for the month of April, 2012. (Document Received)

 

6.                        Discussion and possible action on Resolution BB 227-12: Cash fund appropriation for Treasurer’s Mortgage Tax Fee Fund 1140 in the amount of $12,660.00. To appropriate receipts for the month of April, 2012. (Document Received)

 

7.                        Discussion and possible action on Resolution BB 228-12: Cash fund appropriation for County Clerk Lien Fee Fund 1150 in the amount of $9,553.00. To appropriate receipts for the month of April, 2012. (Document Received)

 

8.                        Discussion and possible action on Resolution BB 229-12: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 in the amount of $64,781.02. To appropriate receipts for the month of April, 2012. (Document Received)

 

9.                        Discussion and possible action on Resolution BB 230-12: Cash fund appropriation for County Clerk Records Preservation and Management Fund 1152 in the amount of $75,135.57. To appropriate receipts for the month of April, 2012. (Document Received)

 

10.                        Discussion and possible action on Resolution BB 231-12: Cash fund appropriation for Sheriff Service Fee Fund 1160 in the amount of $317,507.82.  To appropriate interest and miscellaneous receipts for the month of April, 2012.                                    (Document Received)

 

11.                        Discussion and possible action on Resolution BB 232-12: Cash fund appropriation for Sheriff Special Revenue Fund 1161 in the amount of $797,712.34.  To appropriate interest and miscellaneous receipts for the month of April, 2012.  (Document Received)

 

12.                        Discussion and possible action on Resolution BB 233-12: Cash fund appropriation for Assessor’s Fee Revolving Fund 1201 in the amount of $1,416.75.  To appropriate receipts for the month of April, 2012. (Document Received)

 

13.                        Discussion and possible action on Resolution BB 234-12: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the amount of $4,453.18.  To appropriate receipts for the month of April, 2012. (Document Received)

 

14.                        Discussion and possible action on Resolution BB 235-12: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in the amount of $855.00.   To appropriate receipts for the month of April, 2012. (Document Received)

 

15.                        Discussion and possible action on Resolution BB 236-12: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount $200.00. To appropriate grant receipts for the month of April, 2012. (Document Received)

 

16.                        Discussion and possible action on Resolution BB 237-12: Cash fund appropriations for Planning Commission Fee Fund 1240 in the amount of $13,005.00. To appropriate fee receipts for the month of April, 2012. (Document Received)

 

17.                        Discussion and possible action on Resolution BB 238-12: Cash fund appropriations for Court Services Fee Fund 1260 in the amount of $6,961.00. To appropriate fee receipts for the month of April, 2012.  (Document Received)

 

18.                        Discussion and possible action on Resolution BB 239-12: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $15,980.00. To appropriate fee receipts for the month of April, 2012. (Document Received)

 

19.                        Discussion and possible action on Resolution BB 240-12: Cash fund appropriation for Drug Court Fund 1280 in the amount of $38,604.17. To appropriate miscellaneous receipts for the month of April, 2012. (Document Received).

 

20.                        Discussion and possible action on Resolution BB 241-12: Cash fund appropriation for Mental Health Court Fund 1282 in the amount of $15,000.00. To appropriate miscellaneous receipts for the month of April, 2012. (Document Received).

 

21.                        Discussion and possible action on Resolution BB 242-12: Cash fund appropriation for Capital Improvement-Regular Fund 2010 in the amount of $57.15. To appropriate interest receipts for the month of April, 2012. (Document Received)

 

22.                        Discussion and possible action on Resolution BB 243-12: Cash fund appropriation for Capital Improvement-Tinker Fund 2030 in the amount of $1.67. To appropriate interest receipts for the month of April, 2012. (Document Received)

 

23.                        Discussion and possible action on Resolution BB 244-12: Cash fund appropriation for Capital Improvement-Tinker Clearing Fund 2031 in the amount of $145.72. To appropriate interest receipts for the month of April, 2012. (Document Received.)

 

24.                        Discussion and possible action on Resolution BB 245-12: Cash fund appropriation for County Bond 2008 Fund 2032 in the amount of $592.92.  To appropriate interest receipts for the month of April, 2012. (Document Received.)

 

25.                        Discussion and possible action on Resolution BB 246-12: Cash fund appropriation for Sale of Property Proceeds Fund 2050 in the amount of $1.24.  To appropriate interest receipts for the month of April, 2012.  (Document Received.)

 

26.                        Discussion and possible action on Resolution BB 247-12: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $852,659.24. To appropriate receipts for the month of April, 2012 and May 1st through May 10th, 2012. (Document Received)

 

27.                        Discussion and possible action on Resolution BB 248-12: Cash fund appropriation for Employee Benefits 4010 in the amount of $1,100,000.00. To appropriate miscellaneous receipts for the month of May contingent upon funds being deposited on May 31, 2012. (Document Received)

 

28.                        Discussion and possible action on Resolution BB 249-12: Cash fund appropriation for Workers Compensation 4020 in the amount of $2,329.71. To appropriate miscellaneous receipts for the month of April, 2012. (Document Received)

 

29.                        Discussion and possible action on Resolution BB 250-12: Cash fund appropriation for Law Library Fund 6010 in the amount of $43,499.96. To appropriate receipts for the month of April, 2012. (Document Received)

 

30.                        Discussion and possible action on Resolution BB 251-12: Transfer of General Fund appropriations for County Assessor Cost Center 1300 in the amount of $9,000.00 from Salary 51000 to Benefits 52000.  Transfer is necessary to pay Benefits for the remainder of the year.  (Document Received)

 

31.                        Discussion and possible action on Resolution BB 252-12: Transfer of General Fund appropriations for County District No. 3, 9300 in the total amount of $11,671.59 from Benefits, Travel, and Capital, to Salary and Operation. Transfers are necessary to fund May Payroll and to fund the Operation account for the remainder of the fiscal year. (Document Received)

 

32.                        Discussion and possible action on Resolution BB 253-12: Transfer of General Fund appropriations for County Engineer 9400 in the total amount of $4,848.00 from Travel and Capital to Benefits. Transfer is necessary to cover May payroll cost in the Benefits account. (Document Received)

 

33.                        Discussion and possible action on Resolution BB 254-12: Transfer of General Fund appropriations for MIS 2700 in the amount of $45,000.00 from Salary and Benefits to Capital.  Transfer is necessary to purchase server hardware and software licenses. (Document Received)

 

34.                        Discussion and possible action on Resolution BB 256-12: Transfer of General Fund appropriations for County Sheriff 5100 in the amount of $322,349.76 Salary and Operation to Benefits.  Transfer is necessary to cover Benefits for May 2012 payroll.(Document Received)

 

35.                        Discussion and possible action on Resolution BB 257-12: Transfer of appropriations for Sheriff Special Revenue 1161 in the amount of $9,886.06 from Cost Center 5180 Salary to Cost Center 5187 Capital account.  Transfer is necessary for approved grant modification. (Document Received)

 

36.                        Discussion and possible action on Resolution BB 258-12: Transfer of General Fund appropriations for District No. 2, 9200 in the amount of $10,600.00, from Travel Operation, and Capital to Salary.  Transfer is necessary to fund payroll for the months of May and June 2012. (Document Received)

 

37.                        Discussion and possible action on Resolution BB 259-12: Transfer of General Fund appropriations for Emergency Management 5500 in the amount of $4,305.00 from Travel and Operation to Benefits.  Transfer is necessary to fund the Benefits account for May and June 2012 payroll. (Document Received)

 

38.                        Discussion and possible action on Resolution BB 260-12: Transfer of General Fund appropriations for Juvenile Justice Center 5200 in the amount of $119,343.00 from Salary and Travel to Benefits and Operation.  Transfer is necessary to fund the Benefits account for May and June 2012 payroll and fund the Operation account for the remainder of the fiscal year.. (Document Received)

 

39.                        Discussion and possible action on Resolution BB 261-12: Transfer of appropriations for Juvenile Work Restitution Fund 1232 in the amount of $7,000.00 from Salary and Benefits to Operation. Transfer is necessary to align funds in the Operation Account where expenditures are needed for the remainder of the fiscal year. (Document Received)

 

40.                        Discussion and possible action on Resolution BB 262-12: Transfer of appropriations for Juvenile Special Revenue Fund 1233 in the amount of $10,950.00 from 5210-Operation to 5210-Travel; and from 5216-Capital to 5216-Operation.  Transfers are necessary to fund training registration and align fund in the Operation Account where expenditures are needed for the remainder of the fiscal year. (Document Received)

41.                        Discussion and possible action on Resolution BB 263-12: Transfer of General Fund appropriations for District Attorney-County 2100 in the amount of $1,500.00 from Operation to Travel.  Transfer is necessary to cover travel claims in the defense of Oklahoma County Board of County Commissioners.  (Document Received)

 

42.                        Discussion and possible action on Resolution BB 268-12: Transfer of General Fund appropriations for MIS 2700 in the amount of $2,000.00 from Operation to Travel.  Transfer is necessary to fund travel reimbursements for the remainder of the fiscal year. (Document Received)

 

End of Consent Docket

 

43.                        Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

44.                        Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and secretary to the Board.

 

45.                        Discussion and possible action on update from the Health and Wellness Committee.  This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

 

46.                        Discussion and possible action to approve the Administrative Services Program Agreement between Vision Service Plan (VSP) and Oklahoma County. VSP will continue to charge an administrative fee of 15% of paid claims.  The administrative fee remains unchanged from the last renewal. This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013.  Requisition No. 11206468 has been issued to VSP in the amount of $22,137.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliott, Assistant District Attorney.

 

47.                        Discussion and possible action to approve an External Review method for the Oklahoma County Employee Benefits Plan.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliott, Assistant District Attorney. (Document Received).

 

48.                        Discussion and possible action for approval of the Administrative Service Contract Supplemental Exhibit B between Mutual Assurance Administrators Inc. and Oklahoma County to be effective for the plan year of July 1st, 2012 through June 30, 2013.  Requisition No. 11206833 has been issued to Mutual Assurance Administrators in the amount of $1,444,359.55 from Employee Benefits Fund 4010 contingent upon encumbrance of funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

49.                        Discussion and possible action to approve the Cafeteria Plan Service Agreement Supplemental Exhibit B between Mutual Assurance Administrators, Inc. and Oklahoma County. This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013.  Requisition No. 11206832 has been issued to Mutual Assurance Administrators, Inc. in the amount of $6,396.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliot, Assistant District Attorney. (Document Received)

 

50.                        Discussion and possible action to approve benefit changes to the Oklahoma County Dental Plan effective July 1, 2012. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

51.                        Discussion and possible action to approve the Sixth Amendment to Service Agreement between Physicians Mutual and Oklahoma County.  This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207085 has been issued to Physicians Mutual in the amount of $737,016.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

52.                        Discussion and possible action to approve the Caremark Retail-90 option for the Oklahoma County Employee Prescription Plan effective July 1, 2012.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

53.                        Discussion and possible action to approve Exhibits B-1 and B-2 of the Payor Services Agreement between First Health Group Corp. (“First Health”) and Board of County Commissioners, effective July 1, 2012.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by Sandra Elliott, Assistant District Attorney. (Document Received)

 

54.                        Discussion and possible action on Resolution BB 255-12: Transfer of General Fund appropriations from General Fund-Reserve 9995 in the amount of $127,308.47 to County Commissioners 1200 for $2,070.76; Court Services 3100 for $5,558.22; Emergency Management 5500 for $2,085.52; Engineering 9400 for $9,802.29; Facility Management 2800 for $12,541.72; HR/Safety 2600 for $4,465.53; Juvenile Justice Center 5200 for $52,777.59; MIS 2700 for $21,906.70; OSU Extension 8100 for $271.67; Planning Commission 3000 for $3,473.14; County Purchasing 2400 for $3,838.74; and Social Services 6100 for $8,516.58. Transfer is to fund raises for the Board of County Commissioners Departments for the months of March through June 2012. This item was previously recommended by Ray Vaughn, Commissioner District No. 3 and Chairman of the Board and approved by the Budget Board on March 15, 2012.(Document Received)

 

55.                        Discussion and possible action regarding update from “Budget Evaluation Team.”  This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)

 

56.                        Discussion and possible action on Resolution BB 264-12: Transfer of General Fund appropriations in the amount of $15,950.00 from General Fund Reserve 9995 to Purchasing 2400, Salary and Benefits. Transfer is necessary to fund the Salary and Benefits Accounts for the remainder of the fiscal year. This item is recommended by the Budget Evaluation Team. (Document Received)

 

57.                        Discussion and possible action on Resolution BB 265-12: Transfer of General Fund appropriations in the amount of $7,727.00 from General Fund Reserve 9995 to County Commissioners 1200 Salary and Benefits.  Transfer is necessary to fund the Salary and Benefits Accounts for the remainder of the fiscal year. This item is recommended by the Budget Evaluation Team. (Document Received)

 

58.                        Discussion and possible action on Resolution BB 266-12: Transfer of General Fund appropriations in the amount of $3,000.00 from General Fund Reserve 9995 to County Engineer 9400 Benefits account.  Transfer is necessary to fund the Benefits Accounts for the remainder of the fiscal year. This item is recommended by the Budget Evaluation Team. (Document Received)

 

59.                        Discussion and possible action on Resolution BB 267-12: Transfer of General Fund appropriation in the amount of $7,000.00 from General Fund Reserve 9995 to Juvenile Justice Center 5100 Benefits account.  Transfer is necessary to fund the Benefits for the remainder of the fiscal year. This item is recommended by the Budget Evaluation Team. (Document Received)

 

60.                        Discussion and possible action to create the “Kronos Contingency Fund” as a specific line item within the General Government Account in the amount of $1,000.00 to be transfer from the Professional Services-Other 54455 line item. This is to cover the remainder of the 2011-12 fiscal year.  This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. 

 

61.                        Discussion and possible action regarding request from the Oklahoma County Sheriff’s Office for $826,014.00 transfer from the General Fund Reserve 9995 into Oklahoma County Sheriff’s Office 5100 Operations (1001.5100.54000) which will be utilized to pay partial month May and all of June’s Inmate Medical. This item request by John Whetsel, County Sheriff and member of the Board.

 

62.                        Discussion and possible action regarding the request for $109,209 to be put in the County Clerk’s fiscal year 2012-13 General Fund Budget in order to fund the Consolidation Project  of the 2nd Floor, Board of County Commissioners/Budget Board meeting room. The funds requested have been deposited in the General Fund from Mechanic and Materialmen’s Lien forfeited deposits. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)

63.                        Discussion and possible action regarding recommendations from the “Budget Evaluation Team” on the 2012-13 General Fund annual budget.  This item requested by the Budget Evaluation Team. (Document Received)

64.                        Discussion and possible action regarding the Oklahoma County General Fund Budget for Fiscal year 2012-13 in the amount of $75,580,408.00 including Employee Benefits, Worker’s Compensation, Self-Insurance and Capital Projects Regular Funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

65.                        Board Comments/ Comments from the Elected Officials.

 

66.                        Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

67.                        New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

68.                        Executive Session for the purpose of discussing the following:

 

A.                Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Deranda Garrett, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

B.                 Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Doris Covington, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

C.                 Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Annette Kostiuk, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

69.                        Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Deranda Garrett.

 

70.                        Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Doris Covington.

 

71.                        Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Annette Kostiuk.

 

72.                        Adjourn the meeting at                       until the next meeting.

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                   Deputy