RAYMOND L. VAUGHN JR. WILLA JOHNSON County Commissioner County Commissioner

Chairman Member

FORREST “BUTCH” FREEMAN LEONARD SULLIVAN

County Treasurer County Assessor

Member Member

CAROLYNN CAUDILL PATRICIA PRESLEY

County Clerk District Court Clerk

Secretary to the Board Member

OKLAHOMA COUNTY

BUDGT BOARD

REGULAR MEETING

BRIAN MAUGHAN JOHN WHETSEL

County Commissioner County Sheriff

Member Member

Oklahoma County Office Building

320 Robert S. Kerr, Meeting Room 201

Oklahoma City, OK 73102

10:00 a.m., Thursday, July 19, 2012

AGENDA

1. Call meeting to order.

2. Notice of the meeting was properly posted Tuesday, July 17, 2013

3. Discussion and possible action on the Regular minutes for Thursday, June 21, 2012; Monday, July 2, 2012 and Special meetings Thursday, June 28, 2012 and Wednesday, July 11, 2012. (Document Received)

The following items, No. 4 through 39 are Consent Items and are routine in nature:

4. Discussion and possible action to approve Amendment on Resolution BB 16-13 Amend: Carry-over appropriations for Community Service Fund 1260 in the amount of $100,000.00 to $90,343.46. To carry forward funds from fiscal year 2011-12 to the current fiscal year 2012-13. Funds to carry forward were not available based on original request. Amount carried forward had to be reduced. (Document Received)

5. Discussion and possible action on Resolution BB 32-13: Cash fund appropriations for Highway Cash 1110 in the amount of $1,310,802.86. To appropriate miscellaneous and Tax Commission receipts for the month of June 2012. (Document Received)

6. Discussion and possible action on Resolution BB 33-13: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $83,548.93. To appropriate receipts for the month of June 2012. (Document Received.)

7. Discussion and possible action on Resolution BB 34-13: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $13,485.00. To appropriate receipts for the month of June 2012. (Document Received.)

8. Discussion and possible action on Resolution BB 35-13 Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $9,547.50. To appropriate receipts for the month of June 2012. (Document Received.)

9. Discussion and possible action on Resolution BB 36-13: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $72,214.42. To appropriate receipts for the month of June 2012. (Document Received.)

10. Discussion and possible action on Resolution BB 37-13: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $77,848.36. To appropriate receipts for the month of June 2012. (Document Received.)

11. Discussion and possible action on Resolution BB 38-13: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $220,820.55. To appropriate receipts for the month of June 2012. (Document Received.)

12. Discussion and possible action on Resolution BB 39-13: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $833,305.78. To appropriate receipts for the month of June 2012. (Document Received.)

13. Discussion and possible action on Resolution BB 40-13: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount of $12,448.93. To appropriate Grants receipts for the month of June 2012. (Document Received.)

14. Discussion and possible action on Resolution BB 41-13: Cash fund appropriations for om Assessor’s Revolving Fee Fund 1201 in the amount of $2,034.75. To appropriate receipts for the month of June 2012. (Document Received.)

15. Discussion and possible action on Resolution BB 42-13: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $3,158.12. To appropriate receipts for the month of June 2012. (Document Received.)

16. Discussion and possible action on Resolution BB 43-13: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $995.00. To appropriate receipts for the month of June 2012. (Document Received.)

17. Discussion and possible action on Resolution BB 44-13: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of $70,647.25. To appropriate receipts for the month of June 2012. (Document Received.)

18. Discussion and possible action on Resolution BB 45-13: Cash fund appropriations for Planning Commission 1240 the amount of $13,491.75. To appropriate receipts for the month of June 2012. (Document Received.)

19. Discussion and possible action on Resolution BB 46-13 Cash fund appropriations for Court Services Fund 1260 in the amount of $8,857.00. To appropriate receipts for the month of June 2012. (Document Received.)

20. Discussion and possible action on Resolution BB 47-13: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $85,065.19. To appropriate receipts for the month of June 2012. (Document Received.)

21. Discussion and possible action on Resolution BB 48-13: Cash fund appropriation for Drug Court Fund 1280 in the amount of $38,604.13. To appropriate receipts for the month of June 2012. (Document Received.)

22. Discussion and possible action on Resolution BB 49-13: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $53.93. To appropriate receipts for the month of June 2012. (Document Received.)

23. Discussion and possible action on Resolution BB 50-13: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $1.57. To appropriate receipts for the month of June 2012. (Document Received.)

24. Discussion and possible action on Resolution BB 51-13: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $390.88. To appropriate receipts for the month of June 2012. (Document Received.)

25. Discussion and possible action on Resolution BB 52-13: Cash fund appropriations for County Bond Fund 2008, 2032 in the amount of $560.06. To appropriate receipts for the month of June 2012. (Document Received.)

26. Discussion and possible action on Resolution BB 53-13: Cash fund appropriations for Jail Facility 2040 in the amount of $180.71. To appropriate receipts for the month of June 2012. (Document Received.)

27. Discussion and possible action on Resolution BB 54-13: Cash fund appropriations for Sale of Property Proceeds 2050 in the amount of $1.18. To appropriate receipts for the month of June 2012. (Document Received.)

28. Discussion and possible action on Resolution BB 55-13: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $165,748.67. To appropriate receipts for the month of June 2012. (Document Received.)

29. Discussion and possible action on Resolution BB 56-13: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,100,000.00. To appropriate premium receipts for the month of July contingent upon funds being deposited on July 31, 2012. (Document Received)

30. Discussion and possible action on Resolution BB 57-13: Cash fund appropriations for Worker’s Compensation Insurance Fund 4020 in the amount of $1,594.26. To appropriate receipts for the month of June 2012. (Document Received.)

31. Discussion and possible action on Resolution BB 58-13: Cash fund appropriations for Law Library 6010 in the amount of $41,288.71. To appropriate receipts for the month of June 2012. (Document Received.)

32. Discussion and possible action on Resolution BB 59-13: Transfer of appropriations for Juvenile Grant Fund 1233 in the amount of $40,000.00 from Capital to Operation. Transfer is needed for expenditures within the operation account. (Document Received)

33. Discussion and possible action on Resolution BB 332-12: Transfer of appropriations for County Bonds 2008 Fund 2032 in the amount of $70,000 from Cost Center 1204 to 1205. Transfer is needed due to a data entry error which resulted in a parcel of land acquired for the Crutcho Creek Hazard Mitigation project being purchased from funds appropriated to the Deer Creek Hazard Mitigation project. (Document Received)

34. Discussion and possible action on Resolution BB 60-13: Carry-over appropriations for County Bonds 2008 Fund 2032 in the amount of $286,755.01. To carry forward appropriations from fiscal year 2011-12 to the current fiscal year 2012-13. (Document Received)

35. Discussion and possible action on Resolution BB 61-13: Carry-over appropriations for Sheriff Service Fee Fund 1160 in the amount of $142,883.94. To carry forward appropriations from fiscal year 2011-12 to the current fiscal year 2012-13. (Document Received)

36. Discussion and possible action on Resolution BB 62-13: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $146,428.98. To carry forward appropriations from fiscal year 2011-12 to the current fiscal year 2012-13. (Document Received)

37. Discussion and possible action on Resolution BB 63-13: Carry-over appropriations from Sheriff Special Revenue Fund 1161 in the amount of $157,421.75 to Sheriff’s Grant Fund 1162. This is to convert the Sheriff’s Grants to a different fund for clearer accountability of the Grants within the Sheriff’s office. To carry forward appropriations from fiscal year 2011-12 to the current fiscal year 2012-13. (Document Received)

38. Discussion and possible action on Resolution BB 333-12: Transfer of appropriation for Community Sentencing Fund 1270-3110 in the amount of $6,000.00 from Travel to Benefits. Transfer is necessary to cover Worker’s Compensation and Life Insurance cost for the month of June 2012.(Document Received)

39. Discussion and possible action on Resolution BB 64-13: Transfer of General Fund appropriations for Engineering 9400 in the amount of $10,000.00, from Salary to Capital. Transfer is necessary to replace computer equipment. (Document Received)

END OF CONSENT DOCKET

40. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

41. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

42. Discussion and possible action to approve Legal Shield (formerly pre-paid legal) to offer their services to Oklahoma County employees on a payroll deduction basis.  Legal Shield currently has 14 Oklahoma County employees on a payroll deduction for their benefits.  This benefit was previously offered to Oklahoma County employees.   This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

43. Board Comments/ Comments from the Elected Officials.

44. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

45. Adjourn the meeting at until the next meeting.

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD

SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY