RAYMOND L. VAUGHN JR. WILLA JOHNSON County Commissioner County Commissioner

Chairman Member

FORREST “BUTCH” FREEMAN LEONARD SULLIVAN

County Treasurer County Assessor

Member Member

CAROLYNN CAUDILL PATRICIA PRESLEY

County Clerk District Court Clerk

Secretary to the Board Member

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

BRIAN MAUGHAN JOHN WHETSEL

County Commissioner County Sheriff

Member Member

Oklahoma County Office Building

320 Robert S. Kerr, Meeting Room 201

Oklahoma City, OK 73102

10:00 a.m., Thursday, September 20, 2012

AMENDED AGENDA

1. Call meeting to order.

2. Notice of the meeting was properly posted Tuesday, September 18, 2012.

3. Discussion and possible action on the minutes for the Regular meeting dated Thursday, August 16, 2012 and Special meeting dated Friday, August 24, 2012. (Document Received)

The following items, No. 4 through 36 are Consent Items and are routine in nature:

4. Discussion and possible action on Resolution BB 103-13: Cash fund appropriations for Highway Cash 1110 in the amount of $1,233,542.43. To appropriate miscellaneous and Tax Commission receipts for the month of August 2012. (Document Received)

5. Discussion and possible action on Resolution BB 104-13: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $75,637.67. To appropriate receipts for the month of August 2012. (Document Received.)

6. Discussion and possible action on Resolution BB 105-13: Cash fund appropriation for Tax Assessment District Fund 1118 in the amount of $20,789.21. To appropriate miscellaneous receipts for the month of August and MR No. 59916 dated September 11, 2012.

7. Discussion and possible action on Resolution BB 106-13: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $15,525.00. To appropriate receipts for the month of August 2012. (Document Received.)

8. Discussion and possible action on Resolution BB 107-13 Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $8,681.25. To appropriate receipts for the month of August 2012. (Document Received.)

9. Discussion and possible action on Resolution BB 108-13: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $68,349.76. appropriate receipts for the month of August 2012. (Document Received.)

10. Discussion and possible action on Resolution BB 109-13: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $72,953.46. To appropriate receipts for the month of August 2012. (Document Received.)

11. Discussion and possible action on Resolution BB 110-13: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $252,512.66. To appropriate receipts for the month of August 2012. (Document Received.)

12. Discussion and possible action on Resolution BB 111-13: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $859,750.27. To appropriate receipts for the month of August 2012. (Document Received.)

13. Discussion and possible action on Resolution BB 112-13: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in the amount of $1,115.50. To appropriate receipts for the month of August 2012. (Document Received.)

14. Discussion and possible action on Resolution BB 113-13: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $4,185.62. To appropriate receipts for the month of August 2012. (Document Received.)

15. Discussion and possible action on Resolution BB 114-13: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $550.00. To appropriate receipts for the month of August 2012. (Document Received.)

16. Discussion and possible action on Resolution BB 115-13: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of $67,427.75. To appropriate receipts for the month of August 2012. (Document Received.)

17. Discussion and possible action on Resolution BB 116-13: Cash fund appropriations for Planning Commission 1240 the amount of $12,484.95. To appropriate receipts for the month of August 2012. (Document Received.)

18. Discussion and possible action on Resolution BB 117-13: Cash fund appropriations for Emergency Management Fund 1251 in the amount of $9,159.25. To appropriate receipts for the month of August 2012. (Document Received.)

19. Discussion and possible action on Resolution BB 118-13 Cash fund appropriations for Court Services Fund 1260 in the amount of $9,362.00. To appropriate receipts for the month of August 2012. (Document Received.)

20. Discussion and possible action on Resolution BB 119-13: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $151,986.44. To appropriate receipts for the month of August 2012. (Document Received.)

21. Discussion and possible action on Resolution BB 120-13: Cash fund appropriations for Drug Court Fund 1280 in the amount of $72,958.34. To appropriate for the month of receipts for the month of August 2012. (Document Received.)

22. Discussion and possible action on Resolution BB 121-13: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $29.61. To appropriate receipts for the month of August 2012. (Document Received.)

23. Discussion and possible action on Resolution BB 122-13: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $.86. To appropriate receipts for the month of August 2012. (Document Received.)

24. Discussion and possible action on Resolution BB 123-13: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $220.54. To appropriate receipts for the month of August 2012. (Document Received.)

25. Discussion and possible action on Resolution BB 124-13: Cash fund appropriations for County Bond Fund 2008, 2032 in the amount of $272.58. To appropriate receipts for the month of August 2012. (Document Received.)

26. Discussion and possible action on Resolution BB 125-13: Cash fund appropriations for Sale of Property Proceeds 2050 in the amount of $.65. To appropriate receipts for the month of August 2012. (Document Received.)

27. Discussion and possible action on Resolution BB 126-13: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $188,465.17. To appropriate receipts for the month of August 2012. (Document Received.)

28. Discussion and possible action on Resolution BB 127-13: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $750,000.00. To appropriate premium receipts for the month of September contingent upon funds being deposited on September 28, 2012. (Document Received)

29. Discussion and possible action on Resolution BB 128-13: Cash fund appropriations for Worker’s Compensation Insurance Fund 4020 in the amount of $1,433.72. To appropriate receipts for the month of August 2012. (Document Received.)

30. Discussion and possible action on Resolution BB 129-13: Cash fund appropriations for Law Library 6010 in the amount of $43,022.20. To appropriate receipts for the month of August 2012. (Document Received.)

31. Discussion and possible action on Resolution BB 130-13: Carry-over appropriations for Highway Cash Fund 1110 District No. 3, in the amount of $13,083.49. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received.)

32. Discussion and possible action on Resolution BB 131-13: Carry-over appropriations for Highway Cash Fund 1110 District No. 2, in the amount of $101,372.57. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received.)

33. Discussion and possible action on Resolution BB 132-13: Transfer of appropriations for Highway Cash District No. 2, 1110-9208 in the amount of $10,500.00 from Operation to Salary and Benefits. Transfer is necessary to pay September 2012 Salary and Benefits. (Document Received.)

34. Discussion and possible action on Resolution BB 133-13: Carry-over for Sheriff Service Fee Fund 1160 in the amount of $19,810.57. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received.)

35. Discussion and possible action on Resolution BB 134-13: Carry-over for Sheriff Special Revenue Fund 1161 in the amount of $29,000.00. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received.)

36. Discussion and possible action on Resolution BB 138-13: Transfer of appropriations for Sheriff Grant Fund 1162 in the amount of $78,874.38. To transfer funds from Traffic Safety 2011 to Traffic Safety 2013 in order to start the new grant.

END OF CONSENT DOCKET

37. Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

38. Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

39. Discussion and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly updates to the Budget Board. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

40. Discussion and possible action to receive the Summary of Benefits and Coverage for the Oklahoma County Health Plan effective January 1, 2013 to December 31, 2013. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received.)

41. Discussion and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board.

42. Discussion and possible action to receive the Certificate of Achievement for Excellence in Financial Reporting awarded to Oklahoma County by the Government Finance Officers Association of the United States and Canada (GFOA) for its 2011 Comprehensive Annual Financial Report (CAFR). An Award of Financial Reporting Achievement (AFRA) has been awarded to Carolynn Caudill, Oklahoma County Clerk, whose office is primarily responsible for preparing the Comprehensive Annual Financial Report (CAFR). This item requested by Carolynn Caudill, Oklahoma County Clerk.

43. Discussion and possible action on request to set up new revolving fund called Shine Program Fund 1290 Cost Center 3170. This fund is being set up in order to deposit Court Fees that have been collected from offenders and ordered to pay by the courts based on Oklahoma Statutes Section 339.7 of Title 19 and City reimbursements and donations. This item requested by Brian Maughan, County Commissioner District No. 2 and member of the Board.

44. Discussion and possible action on Resolution BB 135-13: Cash fund appropriation for Shine Program Fund 1290 in the amount of $25,000.00. To appropriate Miscellaneous Receipt No. 29975 from the City of Oklahoma City.(Document Received)

45. Discussion and possible action on Resolution BB 136-13: Transfer of cash and lower appropriations from Mental Health Court Fund 1282 in the amount of $10,000.00 from Operation to set up the Mental Health Court Fund 1284 Voucher Account. This transfer to the new voucher fund is to purchase bus fare for the Mental Health Participants. This item requested by Robert Ravitz, Public Defender. (Document Received.)

46. Discussion and possible action requesting to set up a new cost center named Traffic Safety 2013 Grant cost center number 5611 within the Sheriff’s Grant Fund 1162 in order to track revenue and expenditures for the grant. This item requested by John Whetsel, County Sheriff and member of the Board.

47. Discussion and possible action on presentation from the Budget Evaluation Team regarding recommendations on the Supplemental Appropriation for the Oklahoma County Budget for General Fund; Employee Benefits Fund; Worker’s Compensation Fund; Self Insurance Fund; and Capital Improvement-Regular Fund for fiscal year 2012-13 for a total of $2,998,212.. This item requested by the Budget Evaluation Team.

48. Discussion and possible action regarding Supplemental Appropriation Amending the Oklahoma County Budget for General Fund; Employee Benefits; Workers Compensation; Self Insurance; and Capital Improvement - Regular Funds for the fiscal year 2012-13. Total Budget Supplemental recommendation in the amount of $2,998,212. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)

49. Executive Session for the purpose of discussing the following:

A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of David Burright, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Bryan Hutchens, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

C. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Richard Casaus, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

50. Action regarding the confidential communications between the Board and its attorney

concerning a pending investigation, claim or action of David Burright.

51. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Bryan Hutchens.

52. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Richard Casaus.

53. Board Comments/ Comments from the Elected Officials.

54. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

55. Adjourn the meeting at until the next meeting.

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD

SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY