RAYMOND L. VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

BRIAN MAUGHAN

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

PATRICIA PRESLEY

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr, Conference Room 201

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

 

10:00 a.m., Thursday, November 15, 2012

 

AGENDA

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Tuesday, November 13, 2012.

 

3.                  Discussion and possible action on the minutes for the Regular meeting dated Thursday, October 18, 2012. (Document Received)

 

The following items, No. 4 through 53 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action on Resolution BB 175-13: Cash fund appropriations for Highway Cash 1110 in the amount of $929,782.29.  To appropriate miscellaneous and Tax Commission receipts for the month of October 2012. (Document Received)

 

5.                  Discussion and possible action on Resolution BB 176-13: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $61,050.05. To appropriate receipts for the month of October 2012. (Document Received.)

 

6.                  Discussion and possible action on Resolution BB 177-13: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $14,495.00.  To appropriate receipts for the month of October 2012. (Document Received.)

 

7.                  Discussion and possible action on Resolution BB 178-13 Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $7,650.00.  To appropriate receipts for the month of October 2012. (Document Received.)

 

8.                  Discussion and possible action on Resolution BB 179-13: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $54,279.32.   To appropriate receipts for the month of October 2012. (Document Received.)

 

9.                  Discussion and possible action on Resolution BB 180-13: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $69,321.29.  To appropriate receipts for the month of October 2012. (Document Received.)

 

10.              Discussion and possible action on Resolution BB 181-13: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $296,208.81.  To appropriate receipts for the month of October 2012. (Document Received.)

 

11.              Discussion and possible action on Resolution BB 182-13: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $784,066.58.  To appropriate receipts for the month of October 2012. (Document Received.)

 

12.              Discussion and possible action on Resolution BB 183-13: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount of $246,769.11.  To appropriate receipts for the month of October 2012. (Document Received.)

 

13.              Discussion and possible action on Resolution BB 184-13: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in the amount of $1,052.50. To appropriate receipts for the month of October 2012. (Document Received.)

 

14.              Discussion and possible action on Resolution BB 185-13: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $3,310.68. To appropriate receipts for the month of October 2012. (Document Received.)

 

15.              Discussion and possible action on Resolution BB 186-13: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $200.00. To appropriate receipts for the month of October 2012. (Document Received.)

 

16.              Discussion and possible action on Resolution BB 187-13: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of $225.00. To appropriate receipts for the month of October 2012. (Document Received.)

 

17.              Discussion and possible action on Resolution BB 188-13: Cash fund appropriations for Planning Commission 1240 the amount of $17,534.80. To appropriate receipts for the month of October 2012. (Document Received.)

 

18.              Discussion and possible action on Resolution BB 189-13: Cash fund appropriations for Emergency Management Fund 1251 in the amount of $23,518.00. To appropriate receipts for the month of October 2012. (Document Received.)

 

19.              Discussion and possible action on Resolution BB 190-13 Cash fund appropriations for Court Services Fund 1260 in the amount of $10,349.00. To appropriate receipts for the month of October 2012. (Document Received.)

 

20.              Discussion and possible action on Resolution BB 191-13: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $16,735.00.  To appropriate receipts for the month of October 2012. (Document Received.)

 

21.              Discussion and possible action on Resolution BB 192-13: Cash fund appropriations for Drug Court Fund 1280 in the amount of $36,479.17.  To appropriate receipts for the month of October 2012.  (Document Received.)

 

22.              Discussion and possible action on Resolution BB 193-13: Cash fund appropriations for Mental Health Court Fund 1282 in the amount of $15,000.00. To appropriate receipts for the month of October 2012. (Document Received.)

 

23.              Discussion and possible action on Resolution BB 194-13: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $58.35. To appropriate interest receipts for the month of October 2012. (Document Received.)

 

24.              Discussion and possible action on Resolution BB 195-13: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $1.70. To appropriate interest receipts for the month of October 2012. (Document Received.)

 

25.              Discussion and possible action on Resolution BB 196-13: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $45.28. To appropriate interest receipts for the month of October 2012. (Document Received.)

 

26.              Discussion and possible action on Resolution BB 197-13: Cash fund appropriations for County Bonds 2008 Fund 2032 in the amount of $477.38. To appropriate interest receipts for the month of October 2012. (Document Received.)

 

27.              Discussion and possible action on Resolution BB 198-13: Cash fund appropriations for Sale of Property Proceeds 2050 in the amount of $1.27. To appropriate interest receipts for the month of October 2012. (Document Received.)

 

28.              Discussion and possible action on Resolution BB 199-13: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $372,585.99. To appropriate receipts for the month of October 2012.  (Document Received.)

 

29.              Discussion and possible action on Resolution BB 200-13: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,100,000.00. To appropriate premium receipts for the month of October contingent upon funds being deposited on November 30, 2012. (Document Received)

 

30.              Discussion and possible action on Resolution BB 201-13: Cash fund appropriations for Worker’s Compensation Fund 4020 in the amount of $3,284.56. To appropriate receipts for the month of October 2012. (Document Received.)

 

31.              Discussion and possible action on Resolution BB 202-13: Cash fund appropriations for Self Insurance Fund 4030 in the amount of $1,251.40. To appropriate receipts for the month of October 2012. (Document Received.)

 

32.              Discussion and possible action on Resolution BB 203-13: Cash fund appropriations for Law Library 6010 in the amount of $38,354.91. To appropriate receipts for the month of October 2012. (Document Received.)

 

33.              Discussion and possible action on Resolution BB 204-13: Carry-over appropriations for Highway Cash 1110 District No. 1, 9100 in the amount of $332,612.94. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

34.              Discussion and possible action on Resolution BB 205-13: Carry-over appropriations for County Road and Bridge Fund 1111 in the amount of $385,413.24. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

35.              Discussion and possible action on Resolution BB 206-13: Carry-over appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $2,829.25. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

36.              Discussion and possible action on Resolution BB 207-13: Carry-over appropriations for County Clerk Lien Fee Fund 1150 in the amount of $27,785.89. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

37.              Discussion and possible action on Resolution BB 208-13: Carry-over appropriations for County Clerk Uniform Commercial Code Fund 1151 in the amount of $159,725.76. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

38.              Discussion and possible action on Resolution BB 209-13: Carry-over appropriations for County Clerk’s Records Management and Preservation Fund 1152 in the amount of $75,434.98. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

39.              Discussion and possible action on Resolution BB 210-13: Carry-over appropriations for Sheriff Service Fee Fund 1160 in the amount of $5,449.77.  To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

40.              Discussion and possible action on Resolution BB 211-13: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $94,633.28.  To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

41.              Discussion and possible action on Resolution BB 212-13: Carry-over appropriations for Juvenile Probation Fee Fund 1231 in the amount of $4,334.00. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

42.              Discussion and possible action on Resolution BB 213-13: Carry-over appropriations for Juvenile Work Restitution Fund 1232 in the amount of $30.00. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

43.              Discussion and possible action on Resolution BB 214-13: Carry-over appropriations for Juvenile Grant Fund 1233 in the amount of $28,083.27. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

44.              Discussion and possible action on Resolution BB 215-13: Carry-over appropriations for Emergency Management Fund 1251 in the amount of $1,647.00. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

45.              Discussion and possible action on Resolution BB 216-13: Carry-over appropriations for Community Service Fee Fund 1260 in the amount of $5,299.14. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

46.              Discussion and possible action on Resolution BB 217-13: Carry-over appropriations for Community Sentencing Fund 1270 in the amount of $98,904.44. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received

 

47.              Discussion and possible action on Resolution BB 218-13: Carry-over appropriations for Drug Court Fund 1280 in the amount of $4,686.95. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

48.              Discussion and possible action on Resolution BB 219-13: Carry-over appropriations for Mental Health Court Fund 1282 in the amount of $4,427.91.  To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

49.              Discussion and possible action on Resolution BB 220-13: Carry-over appropriations for Tinker clearing 2002 Fund 2031 in the amount of $744,412.78. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

50.              Discussion and possible action on Resolution BB 221-13: Carry-over appropriations for County Bonds 2008 Fund 2008 in the amount of $146,820.07. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

51.              Discussion and possible action on Resolution BB 222-13: Carry-over appropriations for Self Insurance Fund 4030 in the amount of $172.09.  To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

52.              Discussion and possible action on Resolution BB 223-13: Carry-over appropriations for Law Library Fund 6010 in the amount of $9,567.01. To carry forward funds from fiscal year 2011-12 to the current fiscal year. (Document Received)

 

53.              Discussion and possible action on Resolution BB 224-13: Transfer of General Fund appropriations for Juvenile Justice Bureau 5200 in the amount of $10,000.00.  Transfer is necessary to purchase 6 new heating units for the Juvenile Building. (Document Received)

 

 

END OF CONSENT DOCKET

 

 

54.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

55.              Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

56.              Discussion and possible action on update from the Health and Wellness Committee.  This committee was requested to give monthly updates to the Budget Board.  This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

 

57.              Discussion and possible action on update from the Oklahoma County Handbook Committee.  This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board.

 

58.              Discussion and possible action regarding a presentation from AFLAC representatives.   This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

59.              Board Comments/ Comments from the Elected Officials.

 

60.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

61.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD

 

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                DEPUTY