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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
PATRICIA PRESLEY District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, December 20, 2012
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, December 18, 2012.
3. Discussion and possible action on the minutes for the Special meeting dated Tuesday, November 13, 2012 and the Regular meeting dated Thursday, November 15, 2012. (Document Received)
4. Discussion and possible action on Resolution BB 260-13 congratulating Patricia Presley, Court Clerk on her retirement. This item requested by Tim Rhodes, Chief Deputy Court Clerk. (Document Received)
The following items, No. 5 through 37 are
Consent Items and are routine in nature:
5.
Discussion
and possible action on Resolution BB 225-13: Cash fund appropriations for Highway Cash 1110 in the amount of $1,150,399.76. To appropriate miscellaneous and Tax
Commission receipts for the month of November 2012. (Document Received)
6.
Discussion
and possible action on Resolution BB 226-13: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $58,874.07. To appropriate receipts for the month of November
2012. (Document Received.)
7.
Discussion
and possible action on Resolution BB 227-13: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the
amount of $13,150.00. To appropriate
receipts for the month of November 2012. (Document Received.)
8.
Discussion
and possible action on Resolution BB 228-13 Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $7,530.25. To appropriate
receipts for the month of November 2012. (Document Received.)
9.
Discussion
and possible action on Resolution BB 229-13: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $60,582.93. To
appropriate receipts for the month of November 2012. (Document Received.)
10.
Discussion
and possible action on Resolution BB 230-13: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $79,668.47. To
appropriate receipts for the month of November 2012. (Document Received.)
11.
Discussion
and possible action on Resolution BB 231-13: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $273,531.88. To appropriate receipts
for the month of November 2012. (Document Received.)
12.
Discussion
and possible action on Resolution BB 232-13: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $806,411.71. To
appropriate receipts for the month of November 2012. (Document Received.)
13.
Discussion
and possible action on Resolution BB 233-13: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $7,771.55. To appropriate receipts
for the month of November 2012. (Document Received.)
14.
Discussion
and possible action on Resolution BB 234-13: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,741.25. To appropriate receipts for the month of November 2012.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 235-13: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,399.22. To appropriate receipts for the month of November 2012.
(Document Received.)
16.
Discussion
and possible action on Resolution BB 236-13: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $575.00. To appropriate receipts for the month of November 2012.
(Document Received.)
17.
Discussion
and possible action on Resolution BB 237-13: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $2,952.50. To appropriate receipts for the month of November 2012. (Document
Received.)
18.
Discussion
and possible action on Resolution BB 238-13: Cash fund appropriations for Planning Commission 1240 in the amount
of $18,204.95. To appropriate receipts for the month of November 2012.
(Document Received.)
19.
Discussion
and possible action on Resolution BB 239-13: Cash fund appropriations for Emergency Management Fund 1251 in the
amount of $9,159.25. To appropriate receipts for the month of November 2012.
(Document Received.)
20.
Discussion
and possible action on Resolution BB 240-13: Cash fund appropriations for Court Services Fund 1260 in the amount
of $9,889.00. To appropriate receipts for the month of November 2012. (Document
Received.)
21.
Discussion
and possible action on Resolution BB 241-13: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $84,562.88. To appropriate
receipts for the month of November 2012. (Document Received.)
22.
Discussion
and possible action on Resolution BB 242-13: Cash fund appropriations for Drug Court Fund 1280 in the amount of $36,479.17. To appropriate receipts for the month of November
2012. (Document Received.)
23.
Discussion
and possible action on Resolution BB 243-13: Cash fund appropriations for SHINE Fund 1290 in the amount of $25,000.00.
To appropriate receipts for the month of November 2012. (Document Received.)
24.
Discussion
and possible action on Resolution BB 244-13: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $60.09. To appropriate interest receipts for the month of November
2012. (Document Received.)
25.
Discussion
and possible action on Resolution BB 245-13: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $1.75. To appropriate interest receipts for the month of November
2012. (Document Received.)
26.
Discussion
and possible action on Resolution BB 246-13: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $46.61. To appropriate interest receipts for the month of November
2012. (Document Received.)
27.
Discussion
and possible action on Resolution BB 247-13: Cash fund appropriations for County Bonds 2008 Fund 2032 in the
amount of $255.41. To appropriate interest receipts for the month of November
2012. (Document Received.)
28.
Discussion
and possible action on Resolution BB 248-13: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $1.31. To appropriate interest receipts for the month of November
2012. (Document Received.)
29.
Discussion
and possible action on Resolution BB 249-13: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $125,619.81. To appropriate receipts for the month of November 2012. (Document Received.)
30.
Discussion
and possible action on Resolution BB 250-13: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of December
contingent upon funds being deposited on December 31, 2012. (Document Received)
31.
Discussion
and possible action on Resolution BB 251-13: Cash fund appropriations for Worker’s Compensation Fund 4020 in the
amount of $322.52. To appropriate receipts for the month of November 2012. (Document
Received.)
32.
Discussion
and possible action on Resolution BB 252-13: Cash fund appropriations for Law Library 6010 in the amount of $44,210.74.
To appropriate receipts for the month of November 2012. (Document Received.)
33.
Discussion
and possible action on Resolution BB 253-13: Transfer of General Fund appropriations for Juvenile Justice Bureau
5200 in the amount of $5,000.00.
Transfer is necessary to tile the courtroom waiting areas in the
Juvenile Building. (Document Received)
34.
Discussion
and possible action on Resolution BB 254-13: Transfer of General Fund appropriations for Engineering 9400 in the
amount of $3,500.00. Transfer is
necessary to purchase traffic counters. (Document Received)
35.
Discussion
and possible action on Resolution BB 255-13: Transfer of Highway Cash Fund appropriations from District Two SHINE
Cost Center 9208 to the SHINE Fund 1290 in the amount of $7,066.11. Transfer is necessary to re-allocate funds
from Highway Cash SHINE cost center to the SHINE Fund. (Document Received)
36.
Discussion
and possible action on Resolution BB 256-13: Inter-fund transfer from General Fund 1001 Cash to Worker’s
Compensation Fund 4020 in the amount of $775,000.00. To transfer cash from General Fund and
appropriate it to the Worker’s Compensation Fund to pay claims for the county
in fiscal year 2013. This item was part of the Oklahoma County Annual Adopted
Budget approved by the Budget Board on June 7, 2012. (Document Received)
37.
Discussion and possible action on Resolution
BB 259-13: Transfer of General Fund appropriations for MIS 2700 in the
amount of $6,000.00 from Capital to Travel.
Transfer is necessary to maintain a 10% balance in the travel account.
END
OF CONSENT DOCKET
38.
Discussion and possible action regarding a
presentation from AFLAC representatives. This item requested by Carolynn Caudill,
County Clerk and Secretary to the Budget
Board. (Document
Received)
39.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
40.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
41.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
42.
Discussion
and possible action on the creation of Capital Property OSU - Fund 2060 for the
proceeds from the sale of the OSU County Extension Building. This item is requested by Ray Vaughn,
County Commissioner District No. 3 and Chairman to the Board.
43.
Discussion and possible action for approval to
add a new cost center to the Sheriff’s Grant Fund 1162. Cost Center
Number 5612 for the Oklahoma Department of Mental Health and Substance Abuse
Services or ODMHSA-EUDL 2013 Grant. This
is for the operation of the 2M2L task force representing Oklahoma County law
enforcement agencies from July 1, 2012 through May 31, 2013 in the amount not
to exceed $50,000. This item requested by John Whetsel, Sheriff. (Document Received)
44.
Discussion and possible action on Resolution BB
257-13: Transfer of appropriations within the Sheriff’s Grant Fund 1162
from cost centers 5603-5606 to cost center 5612 in the amount of $50,000.00. This
item requested by John Whetsel, Sheriff.
(Document Received)
45. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)
46. Discussion and possible action on Resolution BB 258-13: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100-55000 in the amount of $54,893.00. Transfer is to allocate the funds for the SCAAP Grant into the County Sheriff’s budget.
47.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
48.
Discussion and possible action to approve a
review of the Oklahoma County proposed handbook by McAfee & Taft for an
amount not to exceed $1,500.00. This item requested by Carolynn Caudill,
County Clerk and Secretary to the Board.
49.
Board
Comments/ Comments from the Elected Officials.
50.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
51.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN
CAUDILL, BY DEPUTY