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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, January 17, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, January 15, 2013.
3. Discussion and possible action on the minutes for the Regular meeting dated Thursday, December 20, 2012. (Document Received)
The following items, No. 4 through 33 are
Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 261-13: Cash fund appropriations for Highway Cash
1110 in the amount of $1,318,989.08. To
appropriate miscellaneous and Tax Commission receipts for the month of December
2012. (Document Received)
5.
Discussion
and possible action on Resolution BB 262-13: Cash fund appropriation for County Bridge
and Road Improvement Fund 1111 in the amount of $74,262.51. To appropriate
receipts for the month of December 2012. (Document Received.)
6.
Discussion
and possible action on Resolution BB 263-13: Cash fund appropriations for Treasurer’s
Mortgage Fee Fund 1140 in the amount of $13,635.00. To appropriate receipts for the month of December
2012. (Document Received.)
7.
Discussion
and possible action on Resolution BB 264-13 Cash fund appropriations for County Clerk’s
Lien Fee Fund 1150 in the amount of $8,016.25. To appropriate receipts for the month of December
2012. (Document Received.)
8.
Discussion
and possible action on Resolution BB 265-13: Cash fund appropriations for County Clerk’s
Uniform Commercial Code Fund 1151 in the amount of $63,140.55. To appropriate receipts for the month of December
2012. (Document Received.)
9.
Discussion
and possible action on Resolution BB 266-13: Cash fund appropriations for County Clerk’s
Records Preservation Fund 1152 in the amount of $70,588.46. To appropriate receipts for the month of December
2012. (Document Received.)
10.
Discussion
and possible action on Resolution BB 267-13: Cash fund appropriations for Sheriff’s
Service Fee Fund 1160 in the amount of $289,913.67. To appropriate receipts for the month of December
2012. (Document Received.)
11.
Discussion
and possible action on Resolution BB 268-13: Cash fund appropriations for Sheriff’s
Special Revenue Fund 1161 in the amount of $813,049.14. To appropriate receipts for the month of December
2012. (Document Received.)
12.
Discussion
and possible action on Resolution BB 269-13: Cash fund appropriations for Sheriff’s Grant
Fund 1162 in the amount of $5,231.13. To
appropriate receipts for the month of December 2012. (Document Received.)
13.
Discussion
and possible action on Resolution BB 270-13: Cash fund appropriations for Assessor’s
Revolving Fee Fund 1201 in the amount of $1,332.50. To appropriate receipts for
the month of December 2012. (Document Received.)
14.
Discussion
and possible action on Resolution BB 271-13: Cash fund appropriations for Juvenile
Probation Fund 1231 in the amount of $2,850.78. To appropriate receipts for the
month of December 2012. (Document Received.)
15.
Discussion
and possible action on Resolution BB 272-13: Cash fund appropriations for Juvenile Work
Restitution Fund 1232 in the amount of $610.00. To appropriate receipts for the
month of December 2012. (Document Received.)
16.
Discussion
and possible action on Resolution BB 273-13: Cash fund appropriations for Juvenile Grant
Fund 1233 in the amount of $200.00. To appropriate receipts for the month of December
2012. (Document Received.)
17.
Discussion
and possible action on Resolution BB 274-13: Cash fund appropriations for Planning
Commission 1240 in the amount of $25,498.75. To appropriate receipts for the
month of December 2012. (Document Received.)
18.
Discussion
and possible action on Resolution
BB 275-13: Cash fund appropriations for Emergency Management Fund 1251 in
the amount of $71,223.00. To appropriate receipts for the month of December
2012. (Document Received.)
19.
Discussion
and possible action on Resolution BB 276-13: Cash fund appropriations for Court Services
Fund 1260 in the amount of $8,611.00. To appropriate receipts for the month of December
2012. (Document Received.)
20.
Discussion
and possible action on Resolution BB 277-13: Cash fund appropriations for Community
Sentencing Fund 1270 in the amount of $14,335.00. To appropriate receipts for the month of December
2012. (Document Received.)
21.
Discussion
and possible action on Resolution BB 278-13: Cash fund appropriations for Drug Court
Fund 1280 in the amount of $36,479.17.
To appropriate receipts for the month of December 2012. (Document Received.)
22.
Discussion
and possible action on Resolution BB 279-13: Cash fund appropriations for Capital
Improvement-Regular 2010 in the amount of $57.94. To appropriate interest receipts
for the month of December 2012. (Document Received.)
23.
Discussion
and possible action on Resolution BB 280-13: Cash fund appropriations for Capital
Improvement-Tinker 2030 in the amount of $1.69. To appropriate interest receipts
for the month of December 2012. (Document Received.)
24.
Discussion
and possible action on Resolution BB 281-13: Cash fund appropriations for Tinker
Clearing Fund 2002 Fund 2031 in the amount of $44.93. To appropriate interest receipts
for the month of December 2012. (Document Received.)
25.
Discussion
and possible action on Resolution BB 282-13: Cash fund appropriations for County Bonds
2008 Fund 2032 in the amount of $236.25. To appropriate interest receipts for
the month of December 2012. (Document Received.)
26.
Discussion
and possible action on Resolution BB 283-13: Cash fund appropriations for Jail Facility
Fund 2040 in the amount of $26.84. To appropriate interest receipts for the
month of December 2012. (Document Received)
27.
Discussion
and possible action on Resolution BB 284-13: Cash fund appropriations for Sale of
Property Proceeds 2050 in the amount of $1.26. To appropriate interest receipts
for the month of December 2012. (Document Received.)
28.
Discussion
and possible action on Resolution BB 285-13: Cash fund appropriations for Employee
Benefits Fund 4010 in the amount of $170,808.65. To appropriate receipts for
the month of December 2012. (Document
Received.)
29.
Discussion
and possible action on Resolution BB 286-13: Cash fund appropriations for Employee
Benefits Fund 4010 in the amount of $1,100,000.00. To appropriate premium
receipts for the month of January contingent upon funds being deposited on January
31, 2013. (Document Received)
30.
Discussion
and possible action on Resolution BB 287-13: Cash fund appropriations for Worker’s
Compensation Fund 4020 in the amount of $199.54. To appropriate receipts for
the month of December 2012. (Document Received.)
31.
Discussion
and possible action on Resolution BB 288-13: Cash fund appropriations for Law Library
6010 in the amount of $37,750.49. To appropriate receipts for the month of December
2012. (Document Received.)
32.
Discussion
and possible action on Resolution BB 289-13: Transfer of General Fund appropriations for
Planning Commission 3000 in the amount of $1,450.00 from Benefits to
Salary. Transfer is necessary to help
maintain a 10% balance in the Salary account.
33.
Discussion
and possible action on Resolution BB 294-13: Cash fund appropriation for Capital
Improvement-Regular Fund 2010 in the amount of $200,000.00. To appropriate funds transferred from
PBA-Reserve for the purchase and /or installation of chillers for the Juvenile
Justice Center. (Document Received.)
END
OF CONSENT DOCKET
34.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
35.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
36.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
37.
Discussion
and possible action on request for new cost center for the Sheriff’s Grant Fund
1162 for a new grant number 2012-H158-OK-DJ. The
new grant cost center will be JAG 2012 number 5613. This item requested by John Whetsel, County
Sheriff and Member of the Board.
(Document Received)
38.
Discussion
and possible action on Resolution BB 290-13: Transfer of appropriations for Sheriff’s
Grant Fund 1162 in the amount of $89,319.00 from Cost Center 5606 to 5613. Transfer is to create and fund the JAG 2012
Cost Center. (Document Received)
39. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)
40. Discussion and possible action on Resolution BB 291-13: Transfer of General Fund appropriations from General Fund Reserve 9995 to Planning Commission 3000 in the amount of $7,100.00. Transfer is necessary to maintain a 10% balance in each account until 90% revenues have been received. This item is recommended by the BET. (Document Received)
41. Discussion and possible action on Resolution BB 292-13: Transfer of General Fund appropriations from General Fund Reserve 9995 to Capital Projects Supplement 9994 in the amount of $71,500.00. Transfer is necessary to fund storage shelves, boxes and a secure area for the Court Clerk’s Office storage.
42. Discussion and possible action on Resolution BB 293-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the amount of $71,500.00. To appropriate funding for Court Clerk’s storage shelves, boxes and secure area once deposit has been made. (Document Received.)
43. Discussion and possible action on recommendation from BET to Transfer $12,500.00 within the General Government Cost Center 1100 from line item 54014-Juvenile Facility Lease purchase payment to line item 54103 Storage lease for Court Clerk records. This item is recommended by BET. This item is just a line item transfer within the General Government cost center therefore no resolution is necessary.
44.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
45.
Board
Comments/ Comments from the Elected Officials.
46.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
47.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY