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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, February 21, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, February 19, 2013.
3. Discussion and possible action on the minutes for the Regular meeting dated Thursday, January 17, 2013. (Document Received)
The following items, No. 4 through 40 are Consent
Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 295-13: Cash fund appropriation for Highway Cash 1110 in the amount of $1,185,546.28. To appropriate miscellaneous and Tax
Commission receipts for the month of January 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB 296-13: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $70,263.40. To appropriate receipts for the month of January
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB 297-13: Cash fund appropriation for Treasurer’s Mortgage Fee Fund 1140 in the
amount of $13,515.00. To appropriate
receipts for the month of January 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB 298-13 Cash fund appropriation for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,107.75. To appropriate
receipts for the month of January 2013. (Document Received.)
8.
Discussion
and possible action on Resolution BB 299-13: Cash fund appropriation for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $55,936.44. To
appropriate receipts for the month of January 2013. (Document Received.)
9.
Discussion
and possible action on Resolution BB 300-13: Cash fund appropriation for County Clerk’s Records Preservation Fund
1152 in the amount of $71,348.07. To
appropriate receipts for the month of January 2013. (Document Received.)
10.
Discussion
and possible action on Resolution BB 301-13: Cash fund appropriation for Sheriff’s Service Fee Fund 1160 in the
amount of $256,939.65. To appropriate receipts
for the month of January 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB 302-13: Cash fund appropriation for Sheriff’s Special Revenue Fund 1161 in
the amount of $882,460.91. To
appropriate receipts for the month of January 2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB 303-13: Cash fund appropriation for Sheriff’s Grant Fund 1162 in the amount of
$15,706.85. To appropriate receipts for
the month of January 2013. (Document Received.)
13.
Discussion
and possible action on Resolution BB 304-13: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $1,569.75. To appropriate receipts for the month of January 2013. (Document
Received.)
14.
Discussion
and possible action on Resolution BB 305-13: Cash fund appropriation for Juvenile Probation Fund 1231 in the
amount of $3,243.52. To appropriate receipts for the month of January 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 306-13: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $220.00. To appropriate receipts for the month of January 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB 307-13: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount of
$63,575.00. To appropriate receipts for the month of January 2013. (Document Received.)
17.
Discussion
and possible action on Resolution BB 308-13: Cash fund appropriation for Planning Commission 1240 in the amount of
$20,325.75. To appropriate receipts for the month of January 2013. (Document
Received.)
18.
Discussion
and possible action on Resolution BB 309-13: Cash fund appropriation for Emergency Management Fund 1251 in the
amount of $36,814.00. To appropriate
miscellaneous receipt number 61061 for the Fire Management Assistance Grants
No. 2868 and No. 2869. (Document Received.)
19.
Discussion
and possible action on Resolution BB 310-13: Cash fund appropriation for Court Services Fund 1260 in the amount of
$9,739.00. To appropriate receipts for the month of January 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB 311-13: Cash fund appropriation for Community Sentencing Fund 1270 in the
amount of $223,589.57. To appropriate
receipts for the month of January 2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB 312-13: Cash fund appropriation for Shine Fund 1290 in the amount of $25,180.00. To appropriate receipts for the month of
January 2013. (Document Received.)
22.
Discussion
and possible action on Resolution BB 313-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the
amount of $58.99. To appropriate interest receipts for the month of January
2013. (Document Received.)
23.
Discussion
and possible action on Resolution BB 314-13: Cash fund appropriation for Capital Improvement-Tinker 2030 in the
amount of $1.72. To appropriate interest receipts for the month of January 2013.
(Document Received.)
24.
Discussion
and possible action on Resolution BB 315-13: Cash fund appropriation for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $45.74. To appropriate interest receipts for the month of January
2013. (Document Received.)
25.
Discussion
and possible action on Resolution BB 316-13: Cash fund appropriation for County Bonds 2008 Fund 2032 in the amount
of $44,548.58. To appropriate interest receipts for the month of January 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB 317-13: Cash fund appropriation for Jail Facility Fund 2040 in the amount of
$10.76. To appropriate interest receipts for the month of January 2013.
(Document Received)
27.
Discussion
and possible action on Resolution BB 318-13: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $1.29. To appropriate interest receipts for the month of January 2013.
(Document Received.)
28.
Discussion
and possible action on Resolution BB 319-13: Cash fund appropriation for Capital Property-OSU Property Fund 2060
in the amount of $1,900,000.00. To appropriate receipts for the month of
January 2013. (Document Received).
29.
Discussion
and possible action on Resolution BB 320-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount
of $326,097.79. To appropriate receipts for the month of January and February
2013. (Document Received.)
30.
Discussion
and possible action on Resolution BB 321-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount
of $1,100,000.00. To appropriate premium receipts for the month of February contingent
upon funds being deposited on February 28, 2013. (Document Received)
31.
Discussion
and possible action on Resolution BB 322-13: Cash fund appropriation for Worker’s Compensation Fund 4020 in the
amount of $3,430.84. To appropriate receipts for the month of January 2013.
(Document Received.)
32.
Discussion
and possible action on Resolution BB 323-13: Cash fund appropriation for Law Library 6010 in the amount of $36,699.36.
To appropriate receipts for the month of January 2013. (Document Received.)
33.
Discussion
and possible action to approve Resolution BB 324-13: Transfer of General Fund appropriation for MIS 2700 in the amount of
$10,000.00. Transfer is necessary to cover travel cost to complete the fiscal
year and to maintain a 10% balance in the travel and operation accounts. (Document Received.)
34.
Discussion
and possible action to approve Resolution BB 325-13: Transfer of General Fund appropriations for Engineer 9400 in the
amount of $3,000. Transfer is necessary to
maintain a
10% balance in the operation account.
(Document Received).
35.
Discussion
and possible action to approve Resolution BB 327-13: Transfer of appropriations for County Clerk Lien Fee Fund 1150 in the
amount of $157,146.15. Transfer is
necessary to realign funds where expenditures are needed to complete the fiscal
year. (Document Received.)
36.
Discussion
and possible action to approve Resolution BB 328-13: Transfer of appropriations for County Clerk Uniform Commercial Code
Fund 1151 in the amount of $335,000.00. Transfer is necessary to realign funds
where expenditures are needed to complete the fiscal year. (Document Received.)
37.
Discussion
and possible action to approve Resolution BB 329-13: Transfer of appropriations for County Clerk Records Preservation and
Management Fund 1152 in the amount of $10,343.00. Transfer is necessary to
realign fund where expenditures are needed to complete the fiscal year. (Document Received.)
38.
Discussion
and possible action to approve Resolution BB 330-13: Transfer of appropriations for Law Library 6010 in the amount of
$3,059.06. Transfer is necessary to
realign funds where expenditures are needed. (Document Received.)
39.
Discussion
and possible action to approve Resolution BB 331-13: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $67,500.00. Transfer is
necessary to adjust funding based on newly anticipated expenditures. (Document
Received.)
40. Discussion and possible action to approve Resolution BB 332-13: Inter-fund transfer of Cash from General Fund 1001 to Employee Benefits Fund 4010 in the amount of $950,000.00. To transfer cash from General Fund and appropriate it to the Employee Benefits fund to pay claims and administrative fees for the County for fiscal year 2012-13, as approved by the Budget Board and Excise Board in the Oklahoma County Annual Adopted Budget for fiscal year 2012-13. . (Document Received.)
END
OF CONSENT DOCKET
41.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
42.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
43.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
44. Discussion and possible action on Resolution BB 337-13: Request for transfer of General Fund appropriations from General Fund Reserve 1001- 9995 to Sheriff General Fund 5100-55000 in the amount of $450,000. Transfer is needed to supplement the purchase of 24 vehicles. The estimated grand total will be $865,000 with $415,000 funded through Sheriff Drug Fund 1161-5112 and JAG 2012 Grant 1162-5613. This item requested by John Whetsel, County Sheriff and member of the Board.
45.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item
requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the
Board. (Document Received)
46.
Discussion and possible action to approve
Resolution BB 326-13: Transfer of General fund appropriations from Election Board 2500 to
County General Reserve in the amount of $55,400.00. Transfer is to reimburse the General Fund for
funds not used for the new voting system and reprecincting coupled with the Federal
Election Cycle, State Election Board covered more costs than anticipated.
(Document Received)
47. Discussion and possible action on Resolution BB 333-13: Transfer of General Fund appropriations from General Fund Reserve to Employee Benefits in the amount of $1,000,000.00. Transfer is necessary to pay claims and administrative fees for the County medical, dental, vision and life insurance benefits. This item recommended by the Budget Evaluation Team. (Document Received.)
48. Discussion and possible action on Resolution BB 334-13: Transfer of General Fund appropriations from General Fund Reserve 9995 to Purchasing 2400 in the amount of $18,450.00. Transfer is necessary to fund the benefits account for the remainder of the fiscal year. This item recommended by the Budget Evaluation Team. (Document Received.)
49. Discussion and possible action on Resolution BB 335-13: Transfer of General Fund appropriations from General Fund Reserve 9995 to Commissioners 1200 in the amount of $12,000.00. Transfer is to fund the salary account for the remainder of the fiscal year. This item recommended by the Budget Evaluation Team. (Document Received.)
50. Discussion and possible action on Resolution BB 336-13: Transfer of General Fund appropriations from General Fund Reserve 9995 to General Fund Departments in the amount not to exceed $564,923. Transfer is for an Across the Board 2% adjustment retroactive to January 2013. This item recommended by the Budget Evaluation Team. (Document Received.)
51.
Discussion and possible action on Resolution BB
338-13: Transfer of General Fund appropriations from General Fund Reserve
9995 to General Fund Departments in the amount not to exceed $10,076. Transfer
is for an Across the Board 2% adjustment for Elected Officials retroactive to
January 2013. (Document Received.)
52. Discussion and possible action regarding BOCC departmental raises of $295,000 setting aside funds from General Fund Reserve 9995. This item recommended by the Budget Evaluation Team.
53.
Discussion and possible action on Resolution BB
339-13: Cash fund appropriation for Employee Benefits 4010 in the amount of
$1,000,000. To appropriate the
supplement to Employee Benefits in order to fund medical, dental, life and
administration cost. (Document Received.)
54.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
55.
Discussion and possible action to direct the Human
Resources Department to conduct and/or update a salary survey, comparing
salaries for similar positions within Oklahoma County government, within public
and private entities in the metro area, and in similar size counties within a
general regional area both in an out of state for use by the Budget Board in
assessing employee compensation. This item requested by John Whetsel, County
Sheriff and Member of the Board.
56. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Nicki Cline, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of April Dooley, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
C. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Walter Ades, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
57.
Action
regarding the confidential communications between the Board and its attorney
concerning a pending investigation, claim or action of Nicki Cline.
58.
Action
regarding the confidential communications between the Board and its attorney
concerning a pending investigation, claim or action of April Dooley.
59.
Action
regarding the confidential communications between the Board and its attorney
concerning a pending investigation, claim or action of Walter Ades.
60.
Board
Comments/ Comments from the Elected Officials.
61.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
62.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY