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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, March 21, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, March 19, 2013.
3. Discussion and possible action on the minutes for the Regular meeting dated Thursday, February 21, 2013. (Document Received)
The following items, No. 4 through 34 are
Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 340-13: Cash fund appropriation for Highway Cash 1110 in the amount of $1,477,704.33. To appropriate miscellaneous and Tax
Commission receipts for the month of February 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB 341-13: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $65,239.97. To appropriate receipts for the month of February
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB 342-13: Cash fund appropriation for Treasurer’s Mortgage Fee Fund 1140 in the
amount of $11,555.00. To appropriate
receipts for the month of February 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB 343-13: Cash fund appropriation for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,844.50. To appropriate
receipts for the month of February 2013. (Document Received.)
8.
Discussion
and possible action on Resolution BB 344-13: Cash fund appropriation for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $64,664.05. To
appropriate receipts for the month of February 2013. (Document Received.)
9.
Discussion
and possible action on Resolution BB 345-13: Cash fund appropriation for County Clerk’s Records Preservation Fund
1152 in the amount of $74,463.93. To
appropriate receipts for the month of February 2013. (Document Received.)
10.
Discussion
and possible action on Resolution BB 346-13: Cash fund appropriation for Sheriff’s Service Fee Fund 1160 in the
amount of $292,198.87. To appropriate receipts
for the month of February 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB 347-13: Cash fund appropriation for Sheriff’s Special Revenue Fund 1161 in
the amount of $967,939.31. To appropriate
receipts for the month of February 2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB 348-13: Cash fund appropriation for Sheriff’s Grant Fund 1162 in the amount
of $15,354.15. To appropriate receipts
or the month of February 2013. (Document Received.)
13.
Discussion
and possible action on Resolution BB 349-13: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $1,036.75. To appropriate receipts for the month of February 2013.
(Document Received.)
14.
Discussion
and possible action on Resolution BB 350-13: Cash fund appropriation for Juvenile Probation Fund 1231 in the
amount of $4,229.78. To appropriate receipts for the month of February 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 351-13: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $720.00. To appropriate receipts for the month of February 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB 352-13: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount of
$1,045.75. To appropriate receipts for the month of February 2013. (Document
Received.)
17.
Discussion
and possible action on Resolution BB 353-13: Cash fund appropriation for Planning Commission 1240 in the amount of
$14,551.50. To appropriate receipts for the month of February 2013. (Document
Received.)
18.
Discussion
and possible action on Resolution BB 354-13: Cash fund appropriation for Emergency Management Fund 1251 in the
amount of $30,331.09. To appropriate receipts
for the month of February 2013. (Document Received.)
19.
Discussion
and possible action on Resolution BB 355-13: Cash fund appropriation for Court Services Fund 1260 in the amount of
$8,129.00. To appropriate receipts for the month of February 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB 356-13: Cash fund appropriation for Community Sentencing Fund 1270 in the
amount of $16,440.00. To appropriate
receipts for the month of February 2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB 357-13: Cash fund appropriation for Drug Court Fund 1280 in the amount of $71,541.67. To appropriate receipts for the month of February
2013. (Document Received.)
22.
Discussion
and possible action on Resolution BB 358-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the
amount of $25.65. To appropriate interest receipts for the month of February
2013. (Document Received.)
23.
Discussion
and possible action on Resolution BB 359-13: Cash fund appropriation for Capital Improvement-Tinker 2030 in the
amount of $.75. To appropriate interest receipts for the month of February 2013.
(Document Received.)
24.
Discussion
and possible action on Resolution BB 360-13: Cash fund appropriation for Tinker Clearing Fund 2031 in the amount
of $113.89. To appropriate interest receipts for the month of February 2013.
(Document Received.)
25.
Discussion
and possible action on Resolution BB 361-13: Cash fund appropriation for County Bonds 2008 Fund 2032 in the amount
of $160.03. To appropriate interest receipts for the month of February 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB 362-13: Cash fund appropriation for Jail Facility Fund 2040 in the amount of
$969.65. To appropriate interest receipts for the month of February 2013. (Document
Received)
27.
Discussion
and possible action on Resolution BB 363-13: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.56. To appropriate interest receipts for the month of February 2013.
(Document Received.)
28.
Discussion
and possible action on Resolution BB 364-13: Cash fund appropriation for Capital Property-OSU Building Fund 2060
in the amount of $201.84. To appropriate interest receipts for the month of February
2013. (Document Received).
29.
Discussion
and possible action on Resolution BB 365-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount
of $126,345.89. To appropriate receipts for the month of February 2013. (Document Received.)
30.
Discussion
and possible action on Resolution BB 366-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount
of $1,100,000.00. To appropriate premium receipts for the month of March contingent
upon funds being deposited on March 29, 2013. (Document Received)
31.
Discussion
and possible action on Resolution BB 367-13: Cash fund appropriation for Worker’s Compensation Fund 4020 in the
amount of $489.41. To appropriate receipts for the month of February 2013.
(Document Received.)
32.
Discussion
and possible action on Resolution BB 368-13: Cash fund appropriation for Law Library 6010 in the amount of $41,336.80.
To appropriate receipts for the month of February 2013. (Document Received.)
33.
Discussion
and possible action to approve Resolution BB 369-13: Transfer of appropriations for County Clerk General Fund 1001 in the
amount of $9,300.00. Transfer is
necessary to realign funds where expenditures are needed to complete the fiscal
year. (Document Received.)
34. Discussion and possible action to approve Resolution BB 370-13: Inter-fund transfer of Cash from General Fund 1001 to Self-Insurance Fund 4030 in the amount of $54,000.00. To transfer cash from General Fund and appropriate it to the Self-Insurance fund to pay claims and administrative fees for the County for fiscal year 2012-13, as approved by the Budget Board and Excise Board in the Oklahoma County Annual Adopted Budget for fiscal year 2012-13. (Document Received.)
35.
Discussion
and possible action to approve Resolution BB 371-13: Transfer of appropriations for Juvenile Justice Bureau General Fund 1001
in the amount of $11,500.00. Transfer is
necessary to realign funds where expenditures are needed to purchase computer
licenses and secure monies for copier lease and maintenance for the month of
June. This item is requested by James L.
Saffle, Juvenile Justice Bureau Director.
(Document Received.)
36.
Discussion
and possible action to approve Resolution BB 372-13: Transfer of appropriations for Purchasing General Fund 1001 in the
amount of $725.00. Transfer is necessary
to pay for registration fees. This item
is requested by Jane Gaston, Purchasing Director. (Document Received.)
37.
Discussion
and possible action to approve Resolution BB 373-13: Transfer of appropriations
from General Fund Reserve 9995 to General Fund Highway Districts One, Two and
Three in the amount of $110,000. This
item requested by Ray Vaughn, Commissioner and Chairman of the Budget
Board. (Document Received.)
END
OF CONSENT DOCKET
38.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
39.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
40.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
41.
Discussion
and possible action on update from John Whetsel, Sheriff regarding the bomb
threat and measures that we are taking to improve our communication and
response to such a call in the future.
This item requested by Ray Vaughn, County Commissioner District
No. 3 and Chairman of the Budget Board.
42.
Discussion
and possible action to approve an agreement between Liberty Mutual and Oklahoma County to be effective April 1,
2013. This item requested by Carolynn
Caudill, County Clerk and Secretary to the Budget Board. (Document Received.)
43.
Discussion and possible action for approval to
add a new cost center to the Capital Improvement-Regular Fund 2010 and to the
Public Building Authority Fund 7030. Cost Center Number 1215 for the
CIR-TIF Reimbursement and 3710 for PBA-TIF Reimbursement. These cost centers are to track the TIF
funds the County will receive from the City for projects on the Parking Garage
and the County Annex Building. This item requested by Ray Vaughn, Commissioner
District No. 3 and Chairman of the Board.
44.
Discussion and possible action on Resolution BB
337-13: Request for transfer of General Fund appropriations from General
Fund Reserve 1001- 9995 to Sheriff General Fund 5100-55000 in the amount of
$450,000. Transfer is needed to supplement the purchase of 24 vehicles. The
estimated grand total will be $865,000 with $415,000 funded through Sheriff
Drug Fund 1161-5112 and JAG 2012 Grant 1162-5613. This item requested by John
Whetsel, County Sheriff and member of the Board
45.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item
requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the
Board. (Document Received)
46.
Discussion
and possible action on recommendation from BET to transfer $4,500 within the
General Government Cost Center 1100 from line item 54014-Juvenile Facility
Lease Purchase Payment to line item 55001 for a Security System for the Court
Clerk’s. This item is a line item transfer within the General Government cost
center therefore no resolution is necessary.
47.
Discussion
and possible action on recommendation from BET to transfer $150,000 within the
General Government Cost Center 1100 from line item 54014-Juvenile Facility
Lease Purchase Payment to line item 54026 Heating and Cooling (Veolia). This item is a line item transfer within the
General Government cost center therefore no resolution is necessary.
48.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
49.
Board
Comments/ Comments from the Elected Officials.
50.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
51.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY