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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, April 18, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, April 16, 2013.
3. Discussion and possible action on the minutes for the Regular meeting dated Thursday, March 21, 2013. (Document Received)
The following items, No. 4 through 45 are
Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB
376-13: Cash fund appropriation for Highway Cash 1110 in the amount of $989,362.00. To appropriate miscellaneous and Tax
Commission receipts for the month of March 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB
377-13: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $59,473.55. To appropriate receipts for the month of March
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB
378-13: Cash fund appropriation for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $13,305.00. To appropriate
receipts for the month of March 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB
379-13: Cash fund appropriation for County Clerk’s Lien Fee Fund 1150 in
the amount of $9,707.02. To appropriate
receipts for the month of March 2013. (Document Received.)
8.
Discussion
and possible action on Resolution BB
380-13: Cash fund appropriation for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $60,595.64. To
appropriate receipts for the month of March 2013. (Document Received.)
9.
Discussion
and possible action on Resolution BB
381-13: Cash fund appropriation for County Clerk’s Records Preservation
Fund 1152 in the amount of $65,904.02.
To appropriate receipts for the month of March 2013. (Document
Received.)
10.
Discussion
and possible action on Resolution BB
382-13: Cash fund appropriation for Sheriff’s Service Fee Fund 1160 in the
amount of $318,763.52. To appropriate receipts
for the month of March 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB
383-13: Cash fund appropriation for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,218,852.77. To appropriate receipts for the month of March
2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB
384-13: Cash fund appropriation for Sheriff’s Grant Fund 1162 in the amount
of $26,189.89. To appropriate receipts
or the month of March 2013. (Document Received.)
13.
Discussion
and possible action on Resolution BB
385-13: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,448.50. To appropriate receipts for the month of March 2013.
(Document Received.)
14.
Discussion
and possible action on Resolution BB
386-13: Cash fund appropriation for Juvenile Probation Fund 1231 in the
amount of $5,430.98. To appropriate receipts for the month of March 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB
387-13: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $779.50. To appropriate receipts for the month of March 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB
388-13: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount
of $52,917.75. To appropriate receipts
for the month of March 2013. (Document Received.)
17.
Discussion
and possible action on Resolution BB
389-13: Cash fund appropriation for Planning Commission 1240 in the amount
of $17,097.50. To appropriate receipts for the month of March 2013. (Document
Received.)
18.
Discussion
and possible action on Resolution BB
390-13: Cash fund appropriation for Emergency Management Fund 1251 in the
amount of $29,238.36. To appropriate receipts
for the month of March 2013. (Document Received.)
19.
Discussion
and possible action on Resolution BB
391-13: Cash fund appropriation for Court Services Fund 1260 in the amount
of $10,853.00. To appropriate receipts for the month of March 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB
392-13: Cash fund appropriation for Community Sentencing Fund 1270 in the
amount of $89,960.28. To appropriate
receipts for the month of March 2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB
393-13: Cash fund appropriation for Drug Court Fund 1280 in the amount of $35,062.50. To appropriate receipts for the month of March
2013. (Document Received.)
22.
Discussion
and possible action on Resolution BB
394-13: Cash fund appropriation for Shine Program Fund 1290 in the amount
of $440.00. To appropriate receipts for the month of March 2013. (Document
Received.)
23.
Discussion
and possible action on Resolution BB
395-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the
amount of $19.37. To appropriate interest receipts for the month of March 2013.
(Document Received.)
24.
Discussion
and possible action on Resolution BB
396-13: Cash fund appropriation for Capital Improvement-Tinker 2030 in the
amount of $.57. To appropriate interest receipts for the month of March 2013.
(Document Received.)
25.
Discussion
and possible action on Resolution BB
397-13: Cash fund appropriation for Tinker Clearing Fund 2031 in the amount
of $154.06. To appropriate interest receipts for the month of March 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB
398-13: Cash fund appropriation for County Bonds 2008 Fund 2032 in the
amount of $157.87. To appropriate interest receipts for the month of March 2013.
(Document Received.)
27.
Discussion
and possible action on Resolution BB
399-13: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.42. To appropriate interest receipts for the month of March 2013.
(Document Received.)
28.
Discussion
and possible action on Resolution BB
400-13: Cash fund appropriation for Capital Property-OSU Building Fund 2060
in the amount of $251.45. To appropriate interest receipts for the month of March
2013. (Document Received).
29.
Discussion
and possible action on Resolution BB
401-13: Cash fund appropriation for Employee Benefits Fund 4010 in the
amount of $158,043.99. To appropriate receipts for the month of March 2013. (Document Received.)
30.
Discussion
and possible action on Resolution BB
402-13: Cash fund appropriation for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of April
contingent upon funds being deposited on April 30, 2013. (Document Received)
31.
Discussion
and possible action on Resolution BB
403-13: Cash fund appropriation for Worker’s Compensation Fund 4020 in the
amount of $11,701.53. To appropriate receipts for the month of March 2013.
(Document Received.)
32.
Discussion
and possible action on Resolution BB
404-13: Cash fund appropriation for Law Library 6010 in the amount of $39,288.48.
To appropriate receipts for the month of March 2013. (Document Received.)
33.
Discussion
and possible action on Resolution BB
374-13: Transfer of appropriations for Court Services 1260 in the amount of
$10,870.57. Transfer is necessary to cover Salary and Benefits shortages from
the General Fund. (Document Received.)
34.
Discussion
and possible action on Resolution BB
405-13: Transfer of appropriations for OSU Extension Center 8100 in the
amount of $200.00. Transfer from
Operation to Benefits is necessary to cover expenses in the Benefits account. (Document
Received.)
35.
Discussion
and possible action Resolution BB
406-13: Transfer of General Fund appropriations from Economic Development
9500 to Planning Commission 3000 in the amount of $10,000. Transfer is necessary to fund the Update of
the Master Plan. (Document Received.)
36.
Discussion
and possible action Resolution BB
407-13: Transfer of General Fund appropriations for Free Fair 7100 in the
amount of $2,144.30. Transfer from Salary and Benefits to Operation is necessary
to cover expenses for the Oklahoma County Free Fair. (Document Received)
37.
Discussion
and possible action on Resolution BB
408-13: Transfer of General Fund appropriations for Social Services 6100 in
the amount of $16,500.00. Transfer from Salary and Benefits to Travel,
Operation and Capital is necessary to cover unexpected cost. (Document
Received.)
38.
Discussion
and possible action on Resolution BB
409-13: Transfer of General Fund appropriations for MIS 2700 in the amount
of $40,000.00. Transfer from Salary and Benefits to Capital is necessary to purchase
technology equipment. (Document Received.)
39.
Discussion
and possible action on Resolution BB
410-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the
amount of $315,000.00. To appropriate
funds received from the Public Building Authority in order to fund the MIS
Network Security project. This will be a special line item in the Capital
Improvement-Regular Budget. (Document Received)
40.
Discussion
and possible action on Resolution BB
411-13: Transfer of General Fund appropriations from General Fund Reserve
9995 to Board of County Commissioners Departments in the amount of $75,024.93. Transfer is to fund Salary and Performance
increases for the Board of County Commissioners Departments. Funds were approved to set aside by the
Budget Board at the February 21, 2013 meeting.
41.
Discussion
and possible action on Resolution BB
412-13: Transfer of General Fund appropriations for Excise Board 1800 in
the amount of $15,000.00. Transfer is necessary to purchase items for the
consolidation project.(Document Received)
42.
Discussion
and possible action on Resolution BB
413-13: Transfer of General Fund appropriations for District No. 1, 9100 in
the amount of $10,000.00. Transfer is
necessary to cover anticipated special project reimbursements and to purchase
technology upgrades.( Document Received)
43.
Discussion
and possible action on Resolution BB
414-13: Cash fund appropriation for Shine Program Fund 1290 in the amount
of $25,000.00. To appropriate receipts from the City of Oklahoma City for the
first quarter of 2013 contingent upon funds being deposited by April 30, 2012.
(Document Received)
44.
Discussion
and possible action on Resolution BB
416-13: Transfer of appropriations for Court Services 1260 in the amount of
$1,500.00. Transfer is necessary to
purchase office chairs for the staff. (Document Received.
45.
Discussion
and possible action on Resolution BB
417-13: Transfer of General Fund appropriations for Juvenile Detention
Center 5200 in the amount of $35,000.00 from Salary to Operation and
Capital. Transfer is necessary to
replacement and repair the Collapsed Sewer Line, Drain and Grease Trap and to
replace the Air Ventilation System for the Classroom and Dining Area in the
Detention Center. (Document Received.)
END
OF CONSENT DOCKET
46.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert, County Clerk’s Chief
Deputy/Finance Director. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
(Document Received)
47.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
48.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
49.
Discussion
and possible action on Hotel and Lodging Travel policy in County Handbook. 3.
Hotel and Lodging (page 39)
C. “Reimbursement
for overnight lodging while in official travel status may be made not to exceed
an amount authorized by the provisions of the IRS for deductibility of expenses
for travel while away from home without additional documentation”
D. A
complete listing of the CONUS can be obtained from the GSA per diem web site:
This item requested by Carolynn Caudill,
County Clerk and Secretary to the Board.
50.
Discussion
and possible action for approval to add a new cost center to the Capital
Improvement-Regular Fund 2010 Cost Center Number 1216 for Capital Improvement-JAIL
TIF Reimbursement. This cost center is
to track the expenditures for the Jail TIF funds the County will receive from
the City. This item requested by Carolynn Caudill, County Clerk and Secretary
of the Board.
51.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item
requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the
Board. (Document Received)
52.
Discussion and possible action on Resolution BB
415-13: Transfer of appropriations within the Capital Improvement-Regular
2010 from Cost Center 1200 to CIR-JAIL TIF 1216 in the amount of $120,000.00.
Transfer is necessary to fund Engineering Cost for the Jail Plumbing Project and will be reimbursed by
the TIF Funds. This item is recommended
by the Budget Evaluation Team. (Document Received)
53.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
54.
Discussion and possible action authorizing the
Oklahoma County Board of Equalization to meet in special session between May
31, 2013 and no later than July 31, 2013 to hear and adjudicate protests on an “if
needed/as needed” basis. 68 O.S. Section
2863. This item requested by Leonard
Sullivan, County Assessor and member of the Board.
55. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Blakely Tomlin, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Sammie Vinson, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
56.
Action
regarding the confidential communications between the Board and its attorney
concerning a pending investigation, claim or action of Blakely Tomlin.
57.
Action
regarding the confidential communications between the Board and its attorney
concerning a pending investigation, claim or action of Sammie Vinson.
58.
Board
Comments/ Comments from the Elected Officials.
59.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
60.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY