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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, May 16, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, May 14, 2013.
3. Discussion and possible action on the minutes for the Special Meeting dated Thursday, April 4, 2013, the Regular meeting dated Thursday, April 18, 2013 and the Special meeting dated Tuesday, April 23, 2013. (Document Received)
The following items, No. 4 through 36 are
Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 419-13: Cash fund appropriation for Highway Cash 1110 in the amount of $1,152,710.79. To appropriate miscellaneous and Tax
Commission receipts for the month of April 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB 420-13: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $75,439.67. To appropriate receipts for the month of April
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB 421-13: Cash fund appropriation for Treasurer’s Mortgage Fee Fund 1140 in the
amount of $14,555.00. To appropriate
receipts for the month of April 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB 422-13: Cash fund appropriation for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,502.82. To appropriate
receipts for the month of April 2013. (Document Received.)
8.
Discussion
and possible action on Resolution BB 423-13: Cash fund appropriation for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $61,702.75. To
appropriate receipts for the month of April 2013. (Document Received.)
9.
Discussion
and possible action on Resolution BB 424-13: Cash fund appropriation for County Clerk’s Records Preservation Fund
1152 in the amount of $74,435.52. To
appropriate receipts for the month of April 2013. (Document Received.)
10.
Discussion
and possible action on Resolution BB 425-13: Cash fund appropriation for Sheriff’s Service Fee Fund 1160 in the
amount of $338,117.99. To appropriate receipts
for the month of April 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB 426-13: Cash fund appropriation for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,470,985.54. To appropriate receipts for the month of April
2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB 427-13: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $1,922.25. To appropriate receipts for the month of April 2013.
(Document Received.)
13.
Discussion
and possible action on Resolution BB 428-13: Cash fund appropriation for Juvenile Probation Fund 1231 in the
amount of $3,914.00. To appropriate receipts for the month of April 2013.
(Document Received.)
14.
Discussion
and possible action on Resolution BB 429-13: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $1,115.00. To appropriate receipts for the month of April 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 430-13: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount of
$335.00. To appropriate receipts for the
month of April 2013. (Document Received.)
16.
Discussion
and possible action on Resolution BB 431-13: Cash fund appropriation for Planning Commission 1240 in the amount of
$19,234.05. To appropriate receipts for the month of April 2013. (Document
Received.)
17.
Discussion
and possible action on Resolution BB 432-13: Cash fund appropriation for Court Services Fund 1260 in the amount of
$11,032.00. To appropriate receipts for the month of April 2013. (Document Received.)
18.
Discussion
and possible action on Resolution BB 433-13: Cash fund appropriation for Community Sentencing Fund 1270 in the
amount of $154,096.53. To appropriate
receipts for the month of April 2013. (Document Received.)
19.
Discussion
and possible action on Resolution BB 434-13: Cash fund appropriation for Shine Program Fund 1290 in the amount of
$200.00. To appropriate receipts for the month of April 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB 435-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the
amount of $75,481.20. To appropriate interest receipts for the month of April
2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB 436-13: Cash fund appropriation for Capital Improvement-Tinker 2030 in the
amount of $.85. To appropriate interest receipts for the month of April 2013.
(Document Received.)
22.
Discussion
and possible action on Resolution BB 437-13: Cash fund appropriation for Tinker Clearing Fund 2031 in the amount
of $232.44. To appropriate interest receipts for the month of April 2013.
(Document Received.)
23.
Discussion
and possible action on Resolution BB 438-13: Cash fund appropriation for County Bonds 2008 Fund 2032 in the amount
of $238.20. To appropriate interest receipts for the month of April 2013. (Document
Received.)
24.
Discussion
and possible action on Resolution BB 439-13: Cash fund appropriation for Jail Facility Fund 2040 in the amount of
$1,656.38. To appropriate interest receipts for the month of April 2013.
(Document Received.)
25.
Discussion
and possible action on Resolution BB 440-13: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.64. To appropriate interest receipts for the month of April 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB 441-13: Cash fund appropriation for Capital Property-OSU Building Fund 2060
in the amount of $320.88. To appropriate interest receipts for the month of April
2013. (Document Received).
27.
Discussion
and possible action on Resolution BB 442-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount
of $211,352.47. To appropriate receipts for the month of April 2013. (Document Received.)
28.
Discussion
and possible action on Resolution BB 443-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount
of $1,100,000.00. To appropriate premium receipts for the month of May contingent
upon funds being deposited on May 31, 2013. (Document Received)
29.
Discussion
and possible action on Resolution BB 444-13: Cash fund appropriation for Worker’s Compensation Fund 4020 in the
amount of $2,022.93. To appropriate receipts for the month of April 2013.
(Document Received.)
30.
Discussion
and possible action on Resolution BB 445-13: Cash fund appropriation for Law Library 6010 in the amount of $42,118.53.
To appropriate receipts for the month of April 2013. (Document Received.)
31.
Discussion
and possible action on Resolution BB 446-13: Transfer of General Fund appropriations for Election Board 2500 in
the amount of $125.00. Transfer is necessary to replace Cardiac Science
Powerheart AED unit. (Document Received.)
32.
Discussion
and possible action on Resolution BB 447-13: Transfer of General Fund appropriations for Planning Commission 3000
in the amount of $300.00. Transfer is necessary
to fund Benefits for May payroll.
(Document Received)
33.
Discussion
and possible action on Resolution BB 449-13: Transfer of General Fund appropriations for Sheriff 5100 in the
amount of $400,000.00. Transfer is
necessary to fund Benefits for May payroll.
(Document Received)
34.
Discussion
and possible action on Resolution BB 450-13: Transfer of General Fund appropriations for County Clerk 1700 in the
amount of $1,729.11. Transfer is
necessary to cover travel and operating expenses for the remainder of the
year. (Document Received)
35.
Discussion
and possible action on Resolution BB 452-13: Transfer of General Fund appropriations for County Commissioner Dist.
2 9200 in the amount of $42,000.00. Transfer
is necessary to cover salary and benefit expenses for the remainder of the
year. (Document Received)
36.
Discussion
and possible action on Resolution BB 453-13: Transfer of General Fund appropriations for County Assessor Regular
1300 in the amount of $9,600.00.
Transfer is necessary to cover benefit and travel expenses for the
remainder of the year. (Document
Received)
END
OF CONSENT DOCKET
37.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
38.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
39.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
40.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
41.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item
requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the
Board. (Document Received)
42. Discussion and possible action regarding recommendations from the “Budget Evaluation Team” on the 2013-14 General Fund Annual Budget. This item requested by the Budget Evaluation Team. (Document Received)
43.
Discussion
and possible action on Resolution BB 448-13: Transfer of General Fund appropriations from General Fund Reserve
9995 to Sheriff 5100 in the amount of $65,000.00. This transfer is requested to fund elevator
repairs at the jail. This item recommended
by the Budget Evaluation Team. (Document Received)
44.
Discussion and possible action on Resolution BB
451-13: Request for transfer of General Fund appropriations from General
Fund Reserve 1001-9995 to Sheriff General Fund 5100-54000 in the amount of
$299,034.77. Transfer is based on the
remaining balance of June FY 11-12 Inmate Medical monthly services that had to
be paid from FY 12-13 Sheriff’s General Fund budget. This transfer will bring the FY 12-13 General
Fund M&O budget to the funding level approved for FY 12-13 Inmate Medical
Services. This item requested by John Whetsel, County Sheriff and member of the
Board. (Document Received)
45. Discussion and possible action regarding the Oklahoma County General Fund Budget for Fiscal year 2013-14 in the amount of $78,223,983 including Employee Benefits, Worker’s Compensation, Self-Insurance and Capital Projects Regular Funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
46. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on matters related to Jacqueline Wilson, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
47.
Action
regarding the confidential communications engaged in by the Board on matters
related to Jacqueline Wilson.
48.
Board
Comments/ Comments from the Elected Officials.
49.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
50.
Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING:
CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY