RAYMOND L. VAUGHN                                                                                                                      BRIAN MAUGHAN                                                                                                               
County Commissioner                                                                                                                            County Commissioner

Chairman                                                                                                                                                Member

 

FORREST “BUTCH” FREEMAN                                                                                                         TIM RHODES

County Treasurer                                                                                                                                   District Court Clerk

Vice-Chairman                                                                                                               Member  

 

CAROLYNN CAUDILL                                                                                                                         LEONARD SULLIVAN

County Clerk                                                                                                                                          County Assessor

OKLAHOMA COUNTY

BUDGET BOARD

SPECIAL MEETING

 

 

 

R

 
 
Secretary to the Board                                                                          Member

 

WILLA JOHNSON                                                                                                                                                JOHN WHETSEL

County Commissioner                                                                                                                            County Sheriff

Member                                                                                                                                                   Member

 

Oklahoma County Office Building

320 Robert S. Kerr, Meeting Room 201

Oklahoma City, OK  73102

 

10:30 a.m., Tuesday, June 11, 2013

 

AGENDA

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Friday, June 7, 2013.  

 

3.                  Discussion and possible action on the minutes for the Regular meeting dated Thursday, May 16, 2013. (Document Received)

 

4.                  Action to open “Public Hearing” to allow any taxpayer to discuss the Oklahoma County Budget for fiscal year 2013-14.  Notice of Public Hearing was properly published on Monday, June 3, 2013.  Any Taxpayer wishing to discuss or make comments on the Oklahoma County Budget for fiscal year 2013-14 may do so at this time.

 

5.                  Action to close “Public Hearing” after allowing any taxpayer to discuss the Oklahoma County Budget for fiscal year 2013-2014.

 

6.                  Discussion and possible action regarding the Oklahoma County Annual Budget for the fiscal year 2013-14 for an estimated total of $180,731,881.  This includes the General Fund at $73,623,983, Special Revenue Funds at $60,996,304, Capital Projects $8,247,656, Debt Service $16,671,972, and Internal Service Funds $21,191,966. (Document Received)

 

7.                  Discussion and possible action for approval of the HIPAA Exemption Election Document for the Fiscal Year 2013-2014.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

8.                  Discussion and possible action to approve the Administrative Services Program Agreement between Vision Service Plan (VSP) and Oklahoma County. VSP will continue to charge an administrative fee of 15% of paid claims.  The administrative fee remains unchanged from the last renewal. This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014.  Requisition No. 11306845 has been issued to VSP in the amount of $23,523.00 from Employee Benefits Fund 4010 contingent upon encumbrance of funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by, Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

9.                  Discussion and possible action to approve the Deer Oaks EAP Services Agreement between Deer Oaks EAP Services, LLC and Oklahoma County to provide Employee Assistance Program services to the employees of Oklahoma County and their immediate families.  This agreement is to be effective from July 1, 2013 through June 30, 2014.  Requisition No. 11307200 has been issued to Deer Oaks EAP Services, LLC in the amount of $23,509.00 from Employee Benefits (4010/0001/54529/2014), contingent upon the encumbrance of Funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by, Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

10.              Discussion and possible action for approval of the Administrative Services Agreement renewal between Delta Dental Plan of Oklahoma and Oklahoma County.  Oklahoma County will continue to pay an Administrative Fee of 6% of paid claims per month and a Cost Containment Fee of not more than 4%.  This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014.  Requisition No. 11307199 has been issued to Delta Dental in the amount of $66,825.00 from Employee Benefits fund 4010 contingent upon encumbrance of funds.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by, Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

11.              Discussion and possible action to choose Oklahoma County’s Stop Loss Renewal Option for the 2013-2014 fiscal year.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.  (Document Received)

 

12.              Discussion and possible action to approve the Consulting Services Agreement and Exhibit A for Milliman to provide Reserves, Projected Funding Rates, COBRA Rates, Tiered Premiums, Variable Hour Study and Health Care Reform Impact Study and Scorecard for the Oklahoma County Health Plan.  The combined cost for these services is not to exceed $41,000.00.  This Agreement shall commence on July 1, 2013 and terminate on June 30, 2014.  Requisition No. 11307529 has been issued to Milliman in the amount of $40,000 from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board and approved as to form and legality by, Lisa Erickson Endres, Assistant District Attorney.  (Document Received)

 

13.              Discussion and possible action for approval to add a new cost center to the Capital Improvement-Regular Fund 2010 Cost Center Number 1215 for Capital Improvement- TIF Annex Reimbursement.  This cost center is to track the expenditures for the Annex TIF funds the County will receive from the City. This item requested by Carolynn Caudill, County Clerk and Secretary of the Board.

 

14.              Discussion and possible action on Resolution BB 454-13: Inter-fund transfer of appropriations from the Capital Projects-OSU Building 2060 from Cost Center 1200 to CIR-TIF Annex Cost Center 2010-1215 in the amount of $900,000.00.  Transfer is necessary to seed the TIF Project for the Annex Building for Architect /Engineering Costs as well as other expenses and will be reimbursed by the TIF Funds.  This item is recommended by the Budget Evaluation Team. (Document Received)

 

15.              Discussion and possible action on Resolution BB 455-13: Transfer of General Fund appropriations for County Clerk 1700 in the amount of $260.00 from Benefits to Travel.  Transfer is necessary to complete the fiscal year in the Travel account. (Document Received)

 

16.              Discussion and possible action on Resolution BB 456-13: Transfer of General Fund appropriations for Court Services 3100 in the amount of $3,735.00 from Salary to Benefits.  Transfer is necessary to meet June payroll. (Document Received)

 

17.              Discussion and possible action on Resolution BB 457-13: Transfer of General Fund appropriations for Planning Commission 3000 in the amount of $100.00 from Salary to Benefits.  Transfer is necessary to complete the fiscal year in benefits. (Document Received)

 

18.              Discussion and possible action on Resolution BB 458-13: Transfer of General Fund appropriations for Social Services 6100 in the amount of $13,000.00 from Salary and Benefits to Capital.  Transfer is necessary to cover unexpected costs in the Capital account.  (Document Received)

 

19.              Discussion and possible action on Resolution BB 459-13: Cash fund appropriation for Employee Benefits Fund 4010 in the amount of $179,083.63. To appropriate premium receipts for the month of May and through June 7, 2013. (Document Received)

 

20.              Board Comments/ Comments from the Elected Officials.

 

21.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

22.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                   Deputy