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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, June 20, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, June 18, 2013.
3. Discussion and possible action on the minutes for the special meeting dated Tuesday, June 11, 2013. (Document Received)
The following items, No. 4 through 51 are
Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB
460-13: Cash fund appropriation for Highway Cash 1110 in the amount of $1,035,750.93. To appropriate miscellaneous and Tax
Commission receipts for the month of May 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB
461-13: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $1,263,565.24. To appropriate receipts for the month of May
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB
462-13: Cash fund appropriation for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $14,085.00. To appropriate
receipts for the month of May 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB
463-13: Cash fund appropriation for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,826.25. To appropriate
receipts for the month of May 2013. (Document Received.)
8.
Discussion
and possible action on Resolution BB
464-13: Cash fund appropriation for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $66,639.89. To
appropriate receipts for the month of May 2013. (Document Received.)
9.
Discussion
and possible action on Resolution BB
465-13: Cash fund appropriation for County Clerk’s Records Preservation
Fund 1152 in the amount of $77,236.78.
To appropriate receipts for the month of May 2013. (Document Received.)
10.
Discussion
and possible action on Resolution BB
466-13: Cash fund appropriation for Sheriff’s Service Fee Fund 1160 in the
amount of $375,608.85. To appropriate receipts
for the month of May 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB
467-13: Cash fund appropriation for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,004,120.32. To appropriate receipts for the month of May 2013.
(Document Received.)
12.
Discussion
and possible action on Resolution BB
468-13: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the
amount of $30,770.92. To appropriate receipts for the month of May 2013.
(Document Received.)
13.
Discussion
and possible action on Resolution BB
469-13: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,351.50. To appropriate receipts for the month of May 2013.
(Document Received.)
14.
Discussion
and possible action on Resolution BB
470-13: Cash fund appropriation for Juvenile Probation Fund 1231 in the
amount of $3,819.01. To appropriate receipts for the month of May 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB
471-13: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $754.00. To appropriate receipts for the month of May 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB
472-13: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount
of $966.25. To appropriate receipts for
the month of May 2013. (Document Received.)
17.
Discussion
and possible action on Resolution BB
473-13: Cash fund appropriation for Planning Commission 1240 in the amount
of $26,023.45. To appropriate receipts for the month of May 2013. (Document
Received.)
18.
Discussion
and possible action on Resolution BB
474-13: Cash fund appropriation for Emergency Management 1251 in the amount
of $51,832.64. To appropriate receipts
for the month of May 2013. (Document Received.)
19.
Discussion
and possible action on Resolution BB
475-13: Cash fund appropriation for Court Services Fund 1260 in the amount
of $11,372.00. To appropriate receipts for the month of May 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB
476-13: Cash fund appropriation for Community Sentencing Fund 1270 in the
amount of $86,439.02. To appropriate
receipts for the month of May 2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB
477-13: Cash fund appropriation for Shine Program Fund 1290 in the amount
of $140.00. To appropriate receipts for the month of May 2013. (Document
Received.)
22.
Discussion
and possible action on Resolution BB
478-13: Cash fund appropriation for Capital Improvement-Regular 2010 in the
amount of $26.14. To appropriate interest receipts for the month of May 2013.
(Document Received.)
23.
Discussion
and possible action on Resolution BB
479-13: Cash fund appropriation for Capital Improvement-Tinker 2030 in the
amount of $.76. To appropriate interest receipts for the month of May 2013.
(Document Received.)
24.
Discussion
and possible action on Resolution BB
480-13: Cash fund appropriation for Tinker Clearing Fund 2031 in the amount
of $207.87. To appropriate interest receipts for the month of May 2013.
(Document Received.)
25.
Discussion
and possible action on Resolution BB
481-13: Cash fund appropriation for County Bonds 2008 Fund 2032 in the
amount of $213.04. To appropriate interest receipts for the month of May 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB
482-13: Cash fund appropriation for Jail Facility Fund 2040 in the amount
of $21.80. To appropriate interest receipts for the month of May 2013.
(Document Received.)
27.
Discussion
and possible action on Resolution BB
483-13: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.57. To appropriate interest receipts for the month of May 2013.
(Document Received.)
28.
Discussion
and possible action on Resolution BB
484-13: Cash fund appropriation for Capital Property-OSU Building Fund 2060
in the amount of $298.86. To appropriate interest receipts for the month of May
2013. (Document Received).
29.
Discussion
and possible action on Resolution BB
485-13: Cash fund appropriation for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of June contingent
upon funds being deposited on July 1, 2013. (Document Received)
30.
Discussion
and possible action on Resolution BB
486-13: Cash fund appropriation for Worker’s Compensation Fund 4020 in the
amount of $2,316.98. To appropriate receipts for the month of May 2013.
(Document Received.)
31.
Discussion
and possible action on Resolution BB
487-13: Cash fund appropriation for Law Library 6010 in the amount of $57,378.57.
To appropriate receipts for the month of
May 2013. (Document Received.)
32.
Discussion
and possible action on Resolution BB
488-13: Transfer of General Fund appropriations for County Purchasing 2400
in the amount of $1,030.00 from Salary, Benefits and Travel to Capital. Transfer is necessary to purchase new phones
for the office. (Document Received.)
33.
Discussion
and possible action on Resolution BB
489-13: Transfer of General Fund appropriations for District No. 3, from
Salary, Benefits, Travel and Capital to Operation in the amount of
$10,316.29. Transfer is necessary to
complete the fiscal year in the Operation account. (Document Received)
34.
Discussion
and possible action on Resolution BB
490-13: Transfer of General Fund appropriations for County Engineer 9400
from Benefits to Salary in the amount of $2,500.00. Transfer is needed to cover June payroll.
(Document Received.)
35.
Discussion
and possible action on Resolution BB
491-13: Transfer of General Fund appropriations for District No. 2, 9200
from Benefits, Travel, Operation and Capital to Salary in the amount of
$15,200.00. Transfer is needed to pay
June 2013 payroll.
36.
Discussion
and possible action on Resolution BB
492-13: Transfer of General Fund appropriations for Emergency Management
5500 from Travel, Operation and Capital to Salary in the amount of
$6,800.00. Transfer is necessary to pay
June 2013 Payroll.
37.
Discussion
and possible action on Resolution BB
493-13: Transfer of General Fund appropriations for County Assessor 1300
from Benefits and Operation to Salary and Capital in the amount of
$7,200.00. Transfer is necessary to
purchase telephones and computer software and complete the fiscal year in the
Salary account. (Document Received)
38.
Discussion
and possible action on Resolution BB
494-13: Transfer of General Fund appropriations from County Assessor
Revaluation 1400 from Benefits and Operation to Travel and Capital in the
amount of $65,000.00. Transfer is
necessary to complete the fiscal year in travel and to purchase computer hardware,
software and telephones. (Document Received)
39.
Discussion
and possible action on Resolution BB
495-13: Transfer of General Fund appropriations for Juvenile Justice 5200
from Salary and Travel to Benefits and Operation in the amount of $66,680.00. Transfer is necessary to complete the fiscal
year in the Benefits and Operations account. (Document Received)
40.
Discussion
and possible action on Resolution BB
496-13: Transfer of General fund appropriations for Facilities Management
2801 from Salary to Capital in the amount of $35,000.00. Transfer is necessary
to address paint and carpet needs. (Document Received)
41.
Discussion
and possible action on Resolution BB
497-13: Transfer of appropriations for the Shine Fund 1290 from Operation
to Benefits in the amount of $1,200.00.
Transfer is necessary to pay June 2013 Benefits. . (Document Received)
42.
Discussion
and possible action on Resolution BB
498-13: Transfer of General Fund appropriations for Human Resources, Health
and Safety 2600 from Salary and Benefits to Operation and Capital in the amount
of $11,500.00. Transfer is necessary to
complete the fiscal year in the Operation account and to replace outdated
computer and purchase new phones for the updated system.
43.
Discussion
and possible action on Resolution BB
503-13: Transfer of General Fund appropriations for County Election Board
2500 from Benefits to Capital in the amount of $2,000.00. Transfer is necessary to replace a keypad on
the Mega Star Card File. (Document Received)
44.
Discussion
and possible action on Resolution BB
504-13: Transfer of General Fund appropriations for MIS 2700 from Salary,
Benefits and Travel to Capital in the amount of $22,700.00. Transfer is to purchase technology hardware,
software and licenses. (Document Received.)
45.
Discussion
and possible action on Resolution BB
505-13: Transfer of General Fund appropriations for District No. 1, 9100
from Salary to Operation in the amount of $13,000.00. Transfer is necessary to
cover special projects for the remainder of the fiscal year. (Document
Received.)
46.
Discussion
and possible action on Resolution BB
506-13: Transfer of General Fund appropriation from District No. 1,
9011-Travel to MIS 2700-Operation in the amount of $1,000.00. Transfer is to purchase WIFI for the 4th
floor County Annex Building.
47.
Discussion
and possible action on Resolution BB
507-13: Transfer of General Fund appropriations from County Sheriff 5100
from Salary, Benefits and Capital to Operation in the amount of
$235,549.40. Transfer is necessary to
fund the May 2013 Inmate Healthcare Services. (Document Received.)
48.
Discussion
and possible action on Resolution BB
508-13: Transfer of Appropriations for Sheriff Service Fee Fund 1160 in the
amount of $259,734.92. Transfer is necessary to fund June 2013 Benefits and
partially fund May 2013 Inmate Healthcare Services.
49.
Discussion
and possible action on Resolution BB
509-13: Transfer of Appropriations for Sheriff’s Special Revenue 1161 in
the amount of $104,074.44. Transfer is to partially fund June 2013 Inmate
Healthcare Services. (Document Received)
50.
Discussion
and possible action on Resolution BB
510-13: Transfer of Appropriations for Sheriff Grant Fund 1162 in the
amount of $700.20. Transfer is necessary to correct a coding error in Kronos. (Document Received)
51.
Discussion
and possible action on Resolution BB
511-13: Transfer of Appropriations for Sheriff Grant Fund 1162-5612 in the
amount of $2,500.00. Transfer is
necessary to align funds for final grant Over Time project EUDL 2013. (Document
Received.)
END
OF CONSENT DOCKET
52.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert, County Clerk’s Chief
Deputy/Finance Director. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
(Document Received)
53.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
54.
Discussion and possible action for approval of the Administrative
Service Contract, Supplemental Exhibits A, B, C & D between Mutual
Assurance Administrators Inc. and Oklahoma County to be effective for the plan
year of July 1, 2013 through June 30, 2014.
Requisition No. 11307563 has been issued to Mutual Assurance
Administrators in the amount of $1,511,774.08 from Employee Benefits Fund 4010
contingent upon encumbrance of funds.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board and approved as to form and legality by Sandra Elliott, Assistant
District Attorney. (Document Received)
55.
Discussion and possible action to approve the Cafeteria
Plan Service Agreement Supplemental Exhibit B & C between Mutual
Assurance Administrators, Inc. and Oklahoma County. This Agreement shall commence on July 1, 2013
and terminate on June 30, 2014.
Requisition No. 11307562 has been issued to Mutual Assurance
Administrators, Inc. in the amount of $6,396.00 from Employee Benefits Fund
4010 contingent upon encumbrance of funds.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
56.
Discussion and possible action to approve the
IMWell Health LLC Renewal of Services Agreement
with Oklahoma County effective July 1, 2013 through June 30, 2014. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Board and
approved as to form and legality by Lisa Erickson Endres,
Assistant District Attorney. (Document
Received)
57.
Discussion and possible action to approve the Seventh
Amendment to Service Agreement between Physicians Mutual and Oklahoma
County. This Agreement shall commence on
July 1, 2013 and terminate on June 30, 2014. Requisition No. 11307781 has been
issued to Physicians Mutual in the amount of $775,000.00 from Employee Benefits
Fund 4010 contingent upon encumbrance of funds.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board and approved as to form and legality by Lisa Erickson Endres,
Assistant District Attorney. (Document Received)
58.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
59.
Discussion
and possible action on update from the Oklahoma County Handbook Committee. This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.
60.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item
requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the
Board. (Document Received)
61.
Discussion
and possible action on Resolution BB
499-13: Transfer of General Fund appropriations from General Fund Reserve
9995 to Sheriff 5100 in the amount of $199,563.00 and to Employee Benefits
Supplement 9991 in the amount of $138,000.00. This item is Recommendation A
from the BET Committee. (Document Received.)
62.
Discussion
and possible action on Resolution BB
500-13: Transfer of General Fund appropriations from General Fund Reserve
9995 to Sheriff 5100 in the amount of $199,563.00, and to Employee Benefits
Supplemental 9991 in the amount of $235,437.00.
This item is Recommendation B from the BET Committee. (Document
Received.)
63.
Discussion
and possible action on Resolution BB
501-13: Transfer of General Fund appropriations from General Fund Reserve
9995 to Employee Benefits Supplemental 9991 in the amount of $435,000.00. This is Recommendation C from the BET
Committee. (Document Received.)
64.
Discussion
and possible action on Resolution BB
502-13: Cash fund appropriation for Employee Benefits 4010 in the amount
$138,000.00; or $235,437.00; or $409,510.00.
To appropriate receipts deposited from the Employee Benefit Supplements
to pay medical and dental claims. The
amount of this Resolution is dependent upon the outcome of Items numbered 61
through 63, which are recommendations from the Budget Evaluation Team.
65. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on matters related to Rose Hayes-Tucker, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
66.
Action
regarding the confidential communications engaged in by the Board on matters
related to Rose Hayes-Tucker.
67.
Board Comments/
Comments from the Elected Officials.
68.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
69.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY DEPUTY