RAYMOND L. VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

BRIAN MAUGHAN

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

TIM RHODES

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr, Conference Room 201

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

10:00 a.m., Thursday, July 18, 2013

 

AGENDA

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Tuesday, July 16, 2013.

 

3.                  Discussion and possible action on the minutes for the special meeting dated Thursday, June 27, 2013 and the Regular meeting dated Monday, July 1, 2013. (Document Received)

 

The following items, No. 3 through 40 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action on Resolution BB 38-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,385,105.20.  To appropriate miscellaneous and Tax Commission receipts for the month of June 2013. (Document Received)

 

5.                  Discussion and possible action on Resolution BB 39-14: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $80,044.22. To appropriate receipts for the month of June 2013. (Document Received.)

 

6.                  Discussion and possible action on Resolution BB 40-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $13,045.00.  To appropriate receipts for the month of June 2013. (Document Received.)

 

7.                  Discussion and possible action on Resolution BB 41-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $7,053.27. To appropriate receipts for the month of June 2013. (Document Received.)

 

8.                  Discussion and possible action on Resolution BB 42-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $80,270.45.  To appropriate receipts for the month of June 2013. (Document Received.)

 

9.                  Discussion and possible action on Resolution BB 43-14: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $79,324.26.  To appropriate receipts for the month of June 2013. (Document Received.)

 

10.              Discussion and possible action on Resolution BB 44-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $5,621.29.  To appropriate receipts for the month of June 2013. (Document Received.)

 

11.              Discussion and possible action on Resolution BB 45-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $523,493.52.  To appropriate receipts for the month of June 2013. (Document Received.)

 

12.              Discussion and possible action on Resolution BB 46-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount of $23,674.00. To appropriate Grants receipts for the month of June 2013. (Document Received.)

 

13.              Discussion and possible action on Resolution BB 47-14: Cash fund appropriations for om Assessor’s Revolving Fee Fund 1201 in the amount of $957.75. To appropriate receipts for the month of June 2013. (Document Received.)

 

14.              Discussion and possible action on Resolution BB 48-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $2,180.74. To appropriate receipts for the month of June 2013. (Document Received.)

 

15.              Discussion and possible action on Resolution BB 49-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $1,236.50. To appropriate receipts for the month of June 2013. (Document Received.)

 

16.              Discussion and possible action on Resolution BB 50-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of $78,374.25. To appropriate receipts for the month of June 2013. (Document Received.)

 

17.              Discussion and possible action on Resolution BB 51-14: Cash fund appropriations for Planning Commission 1240 the amount of $20,888.25. To appropriate receipts for the month of June 2013. (Document Received.)

 

18.              Discussion and possible action on Resolution BB 52-14: Cash fund appropriations for Emergency Management 1251 the amount of $9,159.25. To appropriate receipts for the month of June 2013. (Document Received.)

 

19.              Discussion and possible action on Resolution BB 53-14: Cash fund appropriations for Court Services Fund 1260 in the amount of $8,147.00. To appropriate receipts for the month of June 2013. (Document Received.)

 

20.              Discussion and possible action on Resolution BB 54-14: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $86,103.11.  To appropriate receipts for the month of June 2013. (Document Received.)

 

21.              Discussion and possible action on Resolution BB 55-14: Cash fund appropriations for Drug Court Fund 1280 in the amount of $105,187.48.  To appropriate receipts for the month of June 2013. (Document Received.)

 

 

22.              Discussion and possible action on Resolution BB 56-14: Cash fund appropriation for Mental Health Court Fund 1282 in the amount of $15,000.00. To appropriate receipts for

the month of June 2013. (Document Received.)

 

23.              Discussion and possible action on Resolution BB 57-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $4.50. To appropriate receipts for the month of June 2013. (Document Received.)

 

24.              Discussion and possible action on Resolution BB 58-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $250,017.16. To appropriate receipts for the month of June 2013. (Document Received.)

 

25.              Discussion and possible action on Resolution BB 59-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $.50. To appropriate receipts for the month of June 2013. (Document Received.)

 

26.              Discussion and possible action on Resolution BB 60-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $136.45. To appropriate receipts for the month of June 2013. (Document Received.)

 

27.              Discussion and possible action on Resolution BB 61-14: Cash fund appropriations for County Bond Fund 2008, 2032 in the amount of $137.28. To appropriate receipts for the month of June 2013. (Document Received.)

 

28.              Discussion and possible action on Resolution BB 62-14: Cash fund appropriations for  Sale of Property Proceeds 2050 in the amount of $.37. To appropriate receipts for the month of June 2013. (Document Received.)

 

29.              Discussion and possible action on Resolution BB 63-14: Cash fund appropriation for Capital Property – OSU Building 2060 in the amount of $255.11. To appropriate receipts for the month of June 2013. (Document Received.)

 

30.              Discussion and possible action on Resolution BB 64-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $146,805.64. To appropriate receipts for the month of June 2013. (Document Received.)

 

31.              Discussion and possible action on Resolution BB 65-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,100,000.00. To appropriate premium receipts for the month of July contingent upon funds being deposited on July 31, 2013. (Document Received)

 

32.              Discussion and possible action on Resolution BB 66-14: Cash fund appropriations for Worker’s Compensation Insurance Fund 4020 in the amount of $166.38. To appropriate receipts for the month of June 2013. (Document Received.)

 

33.              Discussion and possible action on Resolution BB 67-14: Cash fund appropriations for Law Library 6010 in the amount of $39,927.16. To appropriate receipts for the month of June 2013. (Document Received.)

 

34.              Discussion and possible action on Resolution BB 521-1 3: Transfer of appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $53,623.14. Transfer is necessary to partially fund the June 2013 Inmate Medical Invoice. (Document Received)

 

35.              Discussion and possible action on Resolution BB 68-14: Transfer of General Fund appropriations for District Attorney State 2000 from Operation to Capital in the amount of $5,525.00.  Transfer is necessary to pay for lease of copy machines. (Document Received)

 

36.              Discussion and possible action on Resolution BB 69-14: Carry-over appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $135,425.58.  To carry forward appropriations from fiscal year 2012-13 to the current fiscal year 2013-14. (Document Received)

 

37.              Discussion and possible action on Resolution BB 70-14: Carry-over appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $6,909.97.  To carry forward appropriations from fiscal year 2012-13 to the current fiscal year 2013-14. (Document Received)

 

38.              Discussion and possible action on Resolution BB 71-14: Carry-over appropriations for
Sheriff’s Grant Fund 1162 in the amount of $4,460.42. To carry forward appropriations from fiscal year 2012-13 to the current fiscal year 2013-14. (Document Received)

 

39.              Discussion and possible action on Resolution BB 522-13: Transfer of appropriations for General Fund Juvenile Bureau 5200 in the amount of $100.00. Transfer is necessary for the payment of Unemployment Benefits for 2nd quarter 2013. (Document Received)

 

40.              Discussion and possible action on Resolution BB 72-14: Carr-over appropriations for Court Service Fund 1260 in the amount of $10,498.17.  To carry forward appropriations from fiscal year 2012-13 to the current fiscal year 2013-14. (Document Received)

 

END OF CONSENT DOCKET

 

41.              Discussion and possible action of the Greater Oklahoma City Chamber of Commerce efforts in Economic Development at Tinker Air Force Base.  This item requested by Ray Vaughn, Commissioner and Chairman of the Budget Board.

 

42.              Discussion and possible action on a presentation from HealthCheck Screening.  This item requested by Carolynn Caudill, County Clerk and Secretary of the Budget Board.

 

43.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

44.              Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

45.              Discussion and possible action on update from the Health and Wellness Committee.  This committee was requested to give monthly updates to the Budget Board.  This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

 

46.              Discussion and possible action to recommend to the Board of County Commissioners a modification to the 2013 and 2014 holiday schedule.  This item is requested by Ray Vaughn, County Commissioner and Chairman of the Budget Board.  

 

47.              Discussion and possible action to approve the revised Oklahoma County Employee Handbook.  Effective date of the new Handbook will be September 1, 2013.  This item is requested by Dan Matthews, Co-Chairman of the County Handbook Committee. 

 

48.              Discussion and possible action for approval to add new cost center’s to the Sheriff’s Service Fee Fund 1160 and Sheriff’s Special Revenue Fund 1161 - Cost Center Number 5189  for Inmate Healthcare Services.  This cost center is to track the expenditures for the Inmate Medical Services to allow for more transparency and better budgeting.  This item requested by John Whetsel, Oklahoma County Sheriff.

 

49.              Discussion and possible action to close ongoing Capital Projects: Annex - Remove Asbestos, with an available balance $24,320 and HVAC System Repairs with an available balance of $29,496.68  and open a new Capital Project for Courthouse Sallyport Repairs in the amount of $53,816.68.  This item is requested by Keith Monroe, Facilities Management Director. 

 

50.              Board Comments/ Comments from the Elected Officials.

 

51.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

52.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

53.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

 

SIGNATURE: CAROLYNN CAUDILL, BY