RAYMOND L. VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

BRIAN MAUGHAN

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

TIM RHODES

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr, Conference Room 201

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

10:00 a.m., Thursday, August 15, 2013

 

AGENDA

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Tuesday, August 13, 2013.

 

3.                  Discussion and possible action on the minutes for the regular meetings dated Thursday, June 20, 2013 and July 18, 2013 and the Special meeting dated Tuesday, July 9, 2013. (Documents Received)

 

The following items, No. 4 through 40 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action on Resolution BB 73-14: Cash fund appropriations for Highway Cash 1110 in the amount of $967,328.69.  To appropriate miscellaneous and Tax Commission receipts for the month of July 2013. (Document Received)

 

5.                  Discussion and possible action on Resolution BB 74-14: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $67,332.41. To appropriate receipts for the month of July 2013. (Document Received.)

 

6.                  Discussion and possible action on Resolution BB 75-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $15,210.00.  To appropriate receipts for the month of July 2013. (Document Received.)

 

7.                  Discussion and possible action on Resolution BB 76-14 Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $7,953.94. To appropriate receipts for the month of July 2013. (Document Received.)

 

8.                  Discussion and possible action on Resolution BB 77-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $62,234.05.  To appropriate receipts for the month of July 2013. (Document Received.)

 

9.                  Discussion and possible action on Resolution BB 78-14: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $72,448.93.  To appropriate receipts for the month of July 2013. (Document Received.)

 

10.              Discussion and possible action on Resolution BB 79-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $266,852.00.  To appropriate receipts for the month of July 2013. (Document Received.)

 

11.              Discussion and possible action on Resolution BB 80-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $885,328.52.  To appropriate receipts for the month of July 2013. (Document Received.)

 

12.              Discussion and possible action on Resolution BB 81-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount of $33,333.34. To appropriate Grants receipts for the month of July 2013. (Document Received.)

 

13.              Discussion and possible action on Resolution BB 82-14: Cash fund appropriations for the Assessor’s Revolving Fee Fund 1201 in the amount of $1,655.75. To appropriate receipts for the month of July 2013. (Document Received.)

 

14.              Discussion and possible action on Resolution BB 83-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $2,660.43. To appropriate receipts for the month of July 2013. (Document Received.)

 

15.              Discussion and possible action on Resolution BB 84-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $525.00. To appropriate receipts for the month of July 2013. (Document Received.)

 

16.              Discussion and possible action on Resolution BB 85-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of $1,29                  2.25. To appropriate receipts for the month of July 2013. (Document Received.)

 

17.              Discussion and possible action on Resolution BB 86-14: Cash fund appropriations for Planning Commission 1240 the amount of $30,358.13. To appropriate receipts for the month of July 2013. (Document Received.)

 

18.              Discussion and possible action on Resolution BB 87-14: Cash fund appropriations for Emergency Management 1251 the amount of $66,243.98. To appropriate receipts for the month of July 2013. (Document Received.)

 

19.              Discussion and possible action on Resolution BB 88-14 Cash fund appropriations for Court Services Fund 1260 in the amount of $8,667.00. To appropriate receipts for the month of July 2013. (Document Received.)

 

20.              Discussion and possible action on Resolution BB 89-14: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $16,461.50.  To appropriate receipts for the month of July 2013. (Document Received.)

 

21.              Discussion and possible action on Resolution BB 90-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $390.50. To appropriate receipts for the month of July 2013. (Document Received.)

 

22.              Discussion and possible action on Resolution BB 91-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $15,453.26. To appropriate receipts for the month of July 2013. (Document Received.)

 

23.              Discussion and possible action on Resolution BB 92-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $.37. To appropriate receipts for the month of July 2013. (Document Received.)

 

24.              Discussion and possible action on Resolution BB 93-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $99.72. To appropriate receipts for the month of July 2013. (Document Received.)

 

25.              Discussion and possible action on Resolution BB 94-14: Cash fund appropriations for County Bond Fund 2008, 2032 in the amount of $98.98. To appropriate receipts for the month of July 2013. (Document Received.)

 

26.              Discussion and possible action on Resolution BB 95-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the amount of $.27. To appropriate receipts for the month of July 2013. (Document Received.)

 

27.              Discussion and possible action on Resolution BB 96-14: Cash fund appropriation for Capital Property – OSU Building 2060 in the amount of $224.72. To appropriate receipts for the month of July 2013. (Document Received.)

 

28.              Discussion and possible action on Resolution BB 97-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $142,612.05. To appropriate receipts for the month of July 2013. (Document Received.)

 

29.              Discussion and possible action on Resolution BB 98-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,100,000.00. To appropriate premium receipts for the month of August contingent upon funds being deposited on September 1, 2013. (Document Received)

 

30.              Discussion and possible action on Resolution BB 99-14: Cash fund appropriations for Worker’s Compensation Insurance Fund 4020 in the amount of $1,357.46. To appropriate receipts for the month of July 2013. (Document Received.)

 

31.              Discussion and possible action on Resolution BB 100-14: Cash fund appropriations for Law Library 6010 in the amount of $37,478.17. To appropriate receipts for the month of July 2013. (Document Received.)

 

32.              Discussion and possible action on Resolution BB 101-14: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the amount of $1,500.00.  Transfer is necessary to fund Traffic Safety 2013 Grant modification equipment purchase. (Document Received.)

 

33.              Discussion and possible action Resolution BB 102-14: Transfer of appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $7,500.00. Transfer is to realign funds for necessary purchases in the Inmate Commissary. (Document Received)

 

34.              Discussion and possible action on Resolution BB 523-13: Transfer of appropriation for Sheriff’s Special Revenue Fund 1161 in the amount of $70,553.66.  Transfer is necessary to partially fund June 2013 Inmate Medical Invoice. (Document Received.)

 

35.              Discussion and possible action on Resolution BB 103-14: Carry-over appropriations for Capital Improvement-Regular 2010 in the amount of $59,764.99.  To carry-over appropriations from fiscal year 2012-13 to fiscal year 2013-14.  (Document Received.)

 

36.              Discussion and possible action on Resolution BB 104-14: Carry-over appropriations for Sheriff Fee Fund 1160 in the amount of $65,000.00. To carry-over appropriations from fiscal year 2012-13 to fiscal year 2013-14.  (Document Received.)

 

37.              Discussion and possible action on Resolution BB 105-14: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $12,718.44.  To carry-over appropriations from fiscal year 2012-13 to fiscal year 2013-14.  (Document Received.)

 

38.              Discussion and possible action on Resolution BB 106-14: Transfer of appropriations for Capital Improvement-Regular 2010 TIF Annex 1215 in the amount of $65,000.00 from Capital to Salary and Benefits.  Transfer is necessary to fund Asbestos Removal activities in the Annex Building. (Document Received.)

 

39.              Discussion and possible action on Resolution BB 107-14: Carry-over appropriations for County Road and Bridge Fund 1111 in the amount of $537,800.00. To carry-over appropriations from fiscal year 2012-13 to fiscal year 2013-14.  (Document Received.)

 

40.              Discussion and possible action of Resolution BB 108-14: Transfer of General Fund appropriations for Juvenile Detention Center 5200 in the amount of $55,000.00 from Operation to Capital. Transfer is necessary to purchase additional items to complete the Video Surveillance Camera System and a Key Tracer System for the Detention
Center and construction of new Courtroom. (Document Received.)                                                                                                                                              

 

END OF CONSENT DOCKET

 

 

41.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

42.              Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

43.              Discussion and possible action for approval of the Notice of Privacy Practices. This item requested by Carolynn Caudill, County Clerk and approved as to form by Lisa Erickson Endres, Assistant District Attorney. (Document Received)

 

44.              Discussion and possible action to approve the Business Associate Agreement between Oklahoma County and IMWell Health LLC.    This item requested by Carolynn Caudill, County Clerk and approved as to form by Lisa Erickson Endres. (Document Received)

 

45.              Discussion and possible action to approve the Business Associate Agreement between Oklahoma County and Deer Oaks EAP Services LLC.    This item requested by Carolynn Caudill, County Clerk and approved as to form by Lisa Erickson Endres. (Document Received)

 

46.              Discussion and possible action to approve the Business Associate Agreement between Oklahoma County and Delta Dental.    This item requested by Carolynn Caudill, County Clerk and approved as to form by Lisa Erickson Endres. (Document Received)

 

47.              Discussion and possible action to approve the Business Associate Agreement between Oklahoma County and Vision Service Plan (VSP).   This item requested by Carolynn Caudill, County Clerk and approved as to form by Lisa Erickson Endres. (Document Received)

 

48.              Discussion and possible action on update from the Health and Wellness Committee.  This committee was requested to give monthly updates to the Budget Board.  This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

 

49.              Executive Session for the purpose of discussing the following:

 

A.                Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on matters related to Robert Maurer, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.

 

B.                 Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on matters related to Cathy Foote, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.

 

50.              Action regarding the confidential communications engaged in by the Board on matters related to Robert Maurer.

 

51.              Action regarding the confidential communications engaged in by the Board on matters related to Cathy Foote.

 

52.              Board Comments/ Comments from the Elected Officials.

 

53.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

54.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

55.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

 

SIGNATURE: CAROLYNN CAUDILL, BY