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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
September 19, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, September 17, 2013.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, August 15, 2013. (Documents Received)
The following items, No. 4 through 48 are Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 109-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,270,648.62. To appropriate miscellaneous and Tax
Commission receipts for the month of August 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB 110-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $84,826.96. To appropriate receipts for the month of August
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB 111-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $14,310.00. To appropriate
receipts for the month of August 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB 112-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,816.80. To appropriate receipts for the month of August 2013.
(Document Received.)
8.
Discussion
and possible action on Resolution BB 113-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $69,552.50.
To appropriate receipts for the month of August 2013. (Document
Received.)
9.
Discussion
and possible action on Resolution BB 114-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $82,398.15. To
appropriate receipts for the month of August 2013. (Document Received.)
10.
Discussion
and possible action on Resolution BB 115-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $258,836.30. To appropriate
receipts for the month of August 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB 116-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $908,043.05. To
appropriate receipts for the month of August 2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB 117-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $30,261.34. To appropriate receipts for the month of August 2013. (Document
Received.)
13.
Discussion
and possible action on Resolution BB 118-14: Cash fund appropriations for the Assessor’s Revolving Fee Fund 1201
in the amount of $1,112.50. To appropriate receipts for the month of August
2013. (Document Received.)
14.
Discussion
and possible action on Resolution BB 119-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $3,972.29. To appropriate receipts for the month of August 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 120-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $974.00. To appropriate receipts for the month of August 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB 121-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $325.00. To appropriate receipts
for the month of August 2013. (Document Received.)
17.
Discussion
and possible action on Resolution BB 122-14: Cash fund appropriations for Planning Commission 1240 the amount of $26,488.40.
To appropriate receipts for the month of August 2013. (Document Received.)
18.
Discussion
and possible action on Resolution BB 123-14: Cash fund appropriations for Emergency Management 1251 the amount of
$9,711.28. To appropriate receipts for the month of August 2013. (Document
Received.)
19.
Discussion
and possible action on Resolution BB 124-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $7,722.00. To appropriate receipts for the month of August 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB 125-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $169,912.95. To appropriate
receipts for the month of August 2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB 126-14: Cash fund appropriations for Mental Health Court Fund 1282 in the
amount of $15,000.00. To appropriate
receipts for the month of August 2013. (Document Received.)
22.
Discussion and possible action on Resolution BB
127-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $25,125.00.
To appropriate receipts for the month
of August 2013. (Document Received.)
23.
Discussion
and possible action on Resolution BB 128-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $31.29. To appropriate interest receipts for the month of August 2013.
(Document Received.)
24.
Discussion
and possible action on Resolution BB 129-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.42. To appropriate interest receipts for the month of August 2013.
(Document Received.)
25.
Discussion
and possible action on Resolution BB 130-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $5,550.65. To appropriate receipts for the month of August 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB 131-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $112.50. To appropriate interest receipts for the month of August
2013. (Document Received.)
27.
Discussion
and possible action on Resolution BB 132-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.31. To appropriate receipts for the month of August 2013. (Document
Received.)
28.
Discussion and possible action on Resolution BB
133-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $188.95. To appropriate interest
receipts for the month of August 2013. (Document Received.)
29.
Discussion
and possible action on Resolution BB 134-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $201,617.75. To appropriate receipts for the month of August 2013. (Document
Received.)
30.
Discussion
and possible action on Resolution BB 135-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of September
contingent upon funds being deposited on October 1, 2013. (Document Received)
31.
Discussion
and possible action on Resolution BB 136-14: Cash fund appropriations for Worker’s Compensation Insurance Fund
4020 in the amount of $293.36 . To
appropriate receipts for the month of August 2013. (Document Received.)
32.
Discussion
and possible action on Resolution BB 137-14: Cash fund appropriations for Law Library 6010 in the amount of $40,157.45.
To appropriate receipts for the month of August 2013. (Document Received.)
33.
Discussion
and possible action on Resolution BB 138-14: Transfer of General Fund appropriations for Commissioners Cost Center
1200 in the amount of $750.00. Transfer
is necessary for the purchase of a computer. This item is requested by Ray
Vaughn, County Commissioner and Chairman of the Budget Board. (Document Received.)
34. Discussion and possible action on Resolution BB 139-14: Transfer of cash and lower appropriations from Mental Health Court Fund 1282 in the amount of $7,500.00 from Operation to Mental Health Court Fund 1284 Voucher Account. This transfer is to purchase bus fare for the Mental Health Participants. This item requested by Robert Ravitz, Public Defender. (Document Received.)
35.
Discussion
and possible action on Resolution BB 140-14: Carry-over appropriations for CBRI Fund 1111 in the amount of $43,332.30. To carry-over appropriations from fiscal year
2012-13 to fiscal year 2013-14. (Document
Received.)
36.
Discussion
and possible action on Resolution BB 141-14: Carry-over appropriations for Highway Cash District 3 - 9300 in the
amount of $166,195.73. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document Received.)
37.
Discussion
and possible action on Resolution BB 142-14: Carry-over appropriations for Employee Benefits Fund 4010 in the
amount of $588,348.01. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document Received.)
38.
Discussion
and possible action on Resolution BB 143-14: Carry-over appropriations for Workers Compensation Fund 4020 in the
amount of $60,753.39. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document Received.)
39.
Discussion
and possible action on Resolution BB 144-14: Transfer of General Fund appropriations for District Attorney – State 2000 in the amount
of $2,960.00. Transfer is necessary to
purchase an additional copier from capital. This item is requested by David
Prater, District Attorney. (Document
Received.)
40.
Discussion
and possible action on Resolution BB 145-14: Transfer of General Fund
appropriations for Sheriff 5100
in the amount of $100,000.00. Transfer
is necessary to maintain a 10% balance in the operating account. This item is requested by John Whetsel,
County Sheriff. (Document Received.)
41.
Discussion
and possible action to Amend Resolution BB 9-14: Carry-over
appropriations for Sheriff’s Grant Fund 1162 in the amount of $270,645.19. To carry-over appropriations from fiscal year
2012-13 to fiscal year 2013-14. (Document
Received.)
42.
Discussion
and possible action on Resolution BB 146-14: Carry-over appropriations for Sheriff Fee Fund 1160 in the amount of
$18,693.68. To carry-over appropriations
from fiscal year 2012-13 to fiscal year 2013-14. (Document Received.)
43.
Discussion
and possible action on Resolution BB 147-14: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $69,000.00. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document Received.)
44.
Discussion
and possible action on Resolution BB 148-14: Carry-over appropriations for Sheriff Grant Fund 1162 in the amount
of $48,191.87. To carry-over appropriations
from fiscal year 2012-13 to fiscal year 2013-14. (Document Received.)
45.
Discussion
and possible action on Resolution BB 149-14: Transfer of appropriations for
Election Board 2500 in the amount
of $13,500.00. Transfer is necessary to
purchase 7 computers to replace Microsoft XP computers. This item is requested
by Doug Sanderson, Election Board Secretary. (Document Received.)
46.
Discussion
and possible action on Resolution BB 150-14: Carry-over appropriations for Lien Fee Fund 1150 in the amount of $9,616.48. To carry-over appropriations from fiscal year
2012-13 to fiscal year 2013-14.
(Document Received.)
47.
Discussion
and possible action on Resolution BB 151-14: Carry-over appropriations for
UCC Fund 1151 in the amount of $67,108.94. To carry-over appropriations from fiscal year
2012-13 to fiscal year 2013-14.
(Document Received.)
48.
Discussion
and possible action on Resolution BB 154-14: Transfer of appropriations for General Fund General Government Cost
Center 1100 in the amount of $200.00.
Transfer is necessary to cover the increased cost of the Bailiff’s
Retirement. This item is requested by Ray
Vaughn, Commissioner Dist. 3 and Chairman to the Budget Board. (Document
Received.)
END OF CONSENT DOCKET
49.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
50.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
51.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
52.
Discussion
and possible action regarding updating the Oracle leave balance accrual feature
to accommodate the new leave accruals that were effective September 1,
2013. This item requested by Carolynn
Caudill, County Clerk and Secretary to the Budget Board.
53.
Discussion
and possible action to approve the updated Oklahoma County Health Benefit Plan Summary of Benefits and
Coverage effective January
1, 2014. This item requested by Carolynn
Caudill, County Clerk and Secretary to the Budget Board. (Document Attached)
54.
Discussion
and possible action to approve an amendment to the Oklahoma County Health Plan eliminating all
pre-existing limitations
effective January 1, 2014. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget
Board. (Document Attached)
55.
Discussion
and possible action to approve the New Health Insurance Marketplace Coverage
Options and Your Health Coverage Exchange Notice for the Oklahoma County Health Plan. This notice is to be effective October 12,
2013. This item requested by Carolynn
Caudill, County Clerk and Secretary to the Budget Board. (Document Attached)
56.
Discussion and possible action to approve the
October, 2013 Oklahoma County Health Risk Assessment testing schedule. This item requested by Carolynn Caudill,
Oklahoma County Clerk and Secretary to the Budget Board.
57. Discussion and possible action for approval to create the MIS Special Revenue Fund 1300, Cost Center Number 2700 to capture funds collected by non-county “customers” to use the UAG (web portal) at a rate of $60.00 per concurrent user per year to compensate the county for the hardware, software, support, maintenance etc. This item requested by Mike Harman, Oklahoma County IT Director. (Document Attached)
58. Discussion and possible action regarding Supplemental Appropriation Amending the Oklahoma County Budget for General Fund; Employee Benefits; Workers Compensation; Self Insurance; and Capital Improvement - Regular Funds for the fiscal year 2013-14. Total Budget Supplemental recommendation in the amount of $2,901,374. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
59. Discussion and possible action on presentation from the Budget Evaluation Team regarding recommendations on the Supplemental Appropriation for the Oklahoma County Budget for General Fund; Employee Benefits Fund; Worker’s Compensation Fund; Self Insurance Fund; and Capital Improvement-Regular Fund for fiscal year 2013-14 for a total of $2,901,374. This item requested by the Budget Evaluation Team.
60. Executive Session for the purpose of discussing the following:
A.
Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on
matters related to Cordero Walker, where public disclosure of the information
discussed would violate confidentiality requirements of state and federal law.
61.
Action
regarding the confidential communications engaged in by the Board on matters
related to Cordero Walker.
62.
Board
Comments/ Comments from the Elected Officials.
63. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
64. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
65. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY