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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
October 17, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, October 15, 2013.
3. Discussion and possible action on the minutes for the special meeting dated Thursday, September 26, 2013. (Documents Received)
The following items, No. 4 through 40 are Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 159-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,169,271.39. To appropriate miscellaneous and Tax
Commission receipts for the month of September 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB 160-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $72,253.50. To appropriate receipts for the month of September
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB 161-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $11,515.00. To appropriate
receipts for the month of September 2013. (Document Received.)
7.
Discussion
and possible action on Resolution BB 162-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $9,551.37. To appropriate receipts for the month of September 2013.
(Document Received.)
8.
Discussion
and possible action on Resolution BB 163-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $65,907.32.
To appropriate receipts for the month of September 2013. (Document
Received.)
9.
Discussion
and possible action on Resolution BB 164-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $83,068.63. To
appropriate receipts for the month of September 2013. (Document Received.)
10.
Discussion
and possible action on Resolution BB 165-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $260,863.24. To appropriate
receipts for the month of September 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB 166-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,024,719.17. To
appropriate receipts for the month of September 2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB 167-14: Cash fund appropriations for Tax Assessment District 1118 in the
amount of $22,020.92. To appropriate receipts for the months of September and
October, 2013. (Document Received.)
13.
Discussion
and possible action on Resolution BB 168-14: Cash fund appropriations for he Assessor’s Revolving Fee Fund 1201 in
the amount of $1,727.75. To appropriate receipts for the month of September
2013. (Document Received.)
14.
Discussion
and possible action on Resolution BB 169-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $4,039.78. To appropriate receipts for the month of September 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 170-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $740.50. To appropriate receipts for the month of September 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB 171-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $80,395.94. To appropriate receipts
for the month of September 2013. (Document Received.)
17.
Discussion
and possible action on Resolution BB 172-14: Cash fund appropriations for Planning Commission 1240 the amount of $17,754.25.
To appropriate receipts for the month of September 2013. (Document Received.)
18.
Discussion
and possible action on Resolution BB 173-14: Cash fund appropriations for Emergency Management 1251 the amount of
$3,096.08. To appropriate receipts for the month of September 2013. (Document
Received.)
19.
Discussion
and possible action on Resolution BB 174-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $8,685.00. To appropriate receipts for the month of September 2013.
(Document Received.)
20.
Discussion
and possible action on Resolution BB 175-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $14,421.20. To appropriate
receipts for the month of September 2013. (Document Received.)
21.
Discussion
and possible action on Resolution BB 176-14: Cash fund appropriations for Drug Court Fund 1280 in the amount of $98,812.50. To appropriate receipts for the month of September
2013. (Document Received.)
22.
Discussion and possible action on Resolution BB
177-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $70.50.
To appropriate receipts for the month
of September 2013. (Document Received.)
23.
Discussion
and possible action on Resolution BB 178-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $42.41. To appropriate interest receipts for the month of September
2013. (Document Received.)
24.
Discussion
and possible action on Resolution BB 179-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.35. To appropriate interest receipts for the month of September
2013. (Document Received.)
25.
Discussion
and possible action on Resolution BB 180-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $94.11. To appropriate receipts for the month of September 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB 181-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $88.46. To appropriate interest receipts for the month of September
2013. (Document Received.)
27.
Discussion
and possible action on Resolution BB 182-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.26. To appropriate receipts for the month of September 2013.
(Document Received.)
28.
Discussion and possible action on Resolution BB
183-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $119.11. To appropriate interest
receipts for the month of September 2013. (Document Received.)
29.
Discussion
and possible action on Resolution BB 184-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $160,688.47. To appropriate receipts for the month of September 2013.
(Document Received.)
30.
Discussion
and possible action on Resolution BB 185-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of October
contingent upon funds being deposited on November 1, 2013. (Document Received)
31.
Discussion
and possible action on Resolution BB 186-14: Cash fund appropriations for Workers Compensation Insurance Fund 4020
in the amount of $33,724.36 .To
appropriate receipts for the month of September 2013. (Document Received.)
32.
Discussion
and possible action on Resolution BB 187-14: Cash fund appropriations for Law Library 6010 in the amount of $39,571.81.
To appropriate receipts for the month of September 2013. (Document Received.)
33.
Discussion
and possible action on Resolution BB 146-14: Amend the carry over amount from 1160-5100-2013-55000 from $164.94 to
$164.90. Amount was erroneously pulled
from the Trial Balance. Total Carry-over
for will be $18,693.64. (Document Received.)
34.
Discussion
and possible action on Resolution BB 188-14: Carry-over of appropriations for Highway Cash 1110 in the amount of
$405,684.17. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document
Received)
35.
Discussion
and possible action on Resolution BB 189-14: Carry-over of appropriations for Shine Program Fund 1290 in the
amount of $1,096.43. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document
Received)
36.
Discussion
and possible action on Resolution BB 190-14: Inter-fund transfer from General Fund Cash to Worker’s Compensation
Fund cash and appropriations in the amount of $75,000. This was approved in the Oklahoma County
Annual Adopted Budget by the Budget Board on June 11, 2013.
37.
Discussion
and possible action on Resolution BB 191-14: Carry-over of appropriations for Sheriff Fee Fund 1160 in the amount
of $17,021.47. To carry-over
appropriations from fiscal year 2012-13 to fiscal year 2013-14. (Document
Received)
38.
Discussion
and possible action on Resolution BB 192-14: Carry-over of appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $34,080.22. To carry-over appropriations from fiscal year 2012-13
to fiscal year 2013-14. (Document Received)
39.
Discussion
and possible action on Resolution BB 193-14: Transfer of General Fund appropriations for County Sheriff 5100 in
the amount of $10,000 from Salary and Benefits to Operation. Transfer is necessary to maintain a 10%
balance in the Operation account.
(Document Received.)
40.
Discussion
and possible action on Resolution BB 199-14: Transfer of appropriations from County Bonds 2008-Fund 2032, Cost
Center 1205 Flood Control Deer Creek to Cost Center 1204 Flood Control Crutcho
in the amount of $8,600. Transfer is
necessary to hire a consultant for Phase 6 of the Crutcho project. (Document Received.)
END OF CONSENT DOCKET
41.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
42.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
43.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
44. Discussion and possible action to provide flu shots to Oklahoma County employees at no cost to the employee. Up to 250 doses of vaccine will be purchased from the Oklahoma City/County Health Department at a cost of $15.00 per dose. Oklahoma City/County Health Department will provide nurses to administer the vaccine at the Downtown complex on October 31st at no additional cost. Oklahoma County will also purchase up to 430 doses of flu vaccine from IMWell Health at a cost of $11.34 per dose with 350 doses going to the Sheriff s Office and 80 doses going to the Juvenile Bureau. Medical staff at those facilities will administer the shots. Total cost will not exceed $8,650.00 and would be paid directly from the Employee Benefits Fund.
45. Discussion and possible action regarding update on status of the implementation of Kronos time keeping software and a timetable for Kronos becoming fully functional within Oklahoma County. This item requested by John Whetsel, County Sheriff and Member of the Board.
46. Discussion and possible action to approve Health Smart (formerly MAA) to complete an eligibility audit for the Oklahoma County Health Plan. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
47. Discussion and possible action regarding Aflac’s participation in open enrollment and new employee orientation. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
48. Discussion and possible action to approve the Mutual Assurance Administrators Assignment of Administrative Services Agreement to HealthSmart Benefit Solutions, Inc. and the Business Associate Agreement for the Oklahoma County Cafeteria Plan. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Board. This item has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received.)
49. Discussion and possible action to receive the Milliman Actuarial Report for the Oklahoma County Health plan regarding recommended funding levels. This item request by Carolynn Caudill, County Clerk and Secretary to the Board.
50. Discussion and possible action to approve Option 1, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2014. Employer rates effective July 1, 2014. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
51. Discussion and possible action to approve Option 2, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2014. Employer rates effective July 1, 2014. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
52. Discussion and possible action to approve Option 3, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2014. Employer rates effective July 1, 2014. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
53. Discussion and possible action to approve Option 4, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2014. Employer rates effective July 1, 2014. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
54.
Discussion
and possible action to approve the request for a new Cost Center in the Sheriff
Grant Fund 1162. The new Cost Center would be named Traffic Safety Grant 2014
number 5614 with the total grant budget being $220,000.00 CFDA numbers
20.6080000/20.6160000. This item
requested by John Whetsel, County Sheriff and Member of the Board.
55.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item
requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the
Board. (Document Received)
56. Discussion and possible action on Resolution BB 194-14: Transfer of appropriations from General Fund Reserve 1001-9995 to County Clerk General Fund 1700 in the amount of $130,000.00. Transfer is to allocate the funds for the BOCC Meeting Room Build Out.
57. Discussion and possible action on Resolution BB 195-14: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100 in the amount of $500,000.00. Transfer is to allocate the funds for the increased costs of Inmate Food.
58. Discussion and possible action on Resolution BB 196-14: Transfer of appropriations from General Fund Reserve 1001-9995 to Capital Projects Fund 2010 in the amount of $185,000.00. Transfer is to allocate the funds for Jail Bed Compliance.
59. Discussion and possible action on Resolution BB 197-14: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100 in the amount of $560,730.00. Transfer is to allocate the funds for the increase in the Inmate Medical contract.
60. Discussion and possible action on Resolution BB 198-14: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100 in the amount of $247,000.00. Transfer is to allocate the funds for the replacement of 65 Mobile Computers.
61. Executive Session for the purpose of discussing the following:
A.
Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on
matters related to DeShayla McClain, where public disclosure of the information
discussed would violate confidentiality requirements of state and federal law.
62.
Action
regarding the confidential communications engaged in by the Board on matters
related to DeShayla McClain.
63.
Executive Session for the purpose of discussing
with legal counsel possible claims or actions regarding the financial payment
structure for pre-existing medical conditions of inmates at Oklahoma County
Detention Center. Pursuant to Title 25
O.S., Section 307 (4). This item is
request by John Whetsel, County Sheriff
and Member of the Board.
64. Possible action regarding the confidential communications considered by the Board during executive session.
65.
Board
Comments/ Comments from the Elected Officials.
66. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
67. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
68. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY