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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
November 21, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, November 19, 2013.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, October 17, 2013. (Documents Received)
The following items, No. 4 through 58 are Consent Items and are routine in nature:
4.
Discussion
and possible action on Resolution BB 200-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,141,970.22. To appropriate miscellaneous and Tax
Commission receipts for the month of October 2013. (Document Received)
5.
Discussion
and possible action on Resolution BB 201-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $71,927.77. To appropriate receipts for the month of October
2013. (Document Received.)
6.
Discussion
and possible action on Resolution BB 202-14: Cash fund appropriations for Tax Assessment District 1118 in the
amount of $3,622.26. To appropriate receipts for the months of October, 2013.
(Document Received.)
7.
Discussion
and possible action on Resolution BB 203-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $12,170.00. To appropriate
receipts for the month of October 2013. (Document Received.)
8.
Discussion
and possible action on Resolution BB 204-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $6,600.38. To appropriate receipts for the month of October 2013.
(Document Received.)
9.
Discussion
and possible action on Resolution BB 205-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $57,647.37.
To appropriate receipts for the month of October 2013. (Document
Received.)
10.
Discussion
and possible action on Resolution BB 206-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $72,860.60. To appropriate
receipts for the month of October 2013. (Document Received.)
11.
Discussion
and possible action on Resolution BB 207-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $299,735.53. To appropriate
receipts for the month of October 2013. (Document Received.)
12.
Discussion
and possible action on Resolution BB 208-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $995,448.29. To
appropriate receipts for the month of October 2013. (Document Received.)
13.
Discussion
and possible action on Resolution BB 209-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $25,780.01. To appropriate receipts for the month of October 2013. (Document
Received.)
14.
Discussion
and possible action on Resolution BB 210-14: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,980.25. To appropriate receipts for the month of October 2013.
(Document Received.)
15.
Discussion
and possible action on Resolution BB 211-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,776.68. To appropriate receipts for the month of October 2013.
(Document Received.)
16.
Discussion
and possible action on Resolution BB 212-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $854.14. To appropriate receipts for the month of October 2013.
(Document Received.)
17.
Discussion
and possible action on Resolution BB 213-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $125.00. To appropriate receipts
for the month of October 2013. (Document Received.)
18.
Discussion
and possible action on Resolution BB 214-14: Cash fund appropriations for Planning Commission 1240 the amount of $16,389.30.
To appropriate receipts for the month of October 2013. (Document Received.)
19.
Discussion
and possible action on Resolution BB215-14: Cash fund appropriations for Emergency Management 1251 the amount of
$33,620.85. To appropriate receipts for the month of October 2013. (Document
Received.)
20.
Discussion
and possible action on Resolution BB 216-14: Cash fund appropriations for Court Services Fund 1260 in the amount of
$9,502.00. To appropriate receipts for the month of October 2013. (Document
Received.)
21.
Discussion
and possible action on Resolution BB 217-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $16,030.00. To appropriate
receipts for the month of October 2013. (Document Received.)
22.
Discussion
and possible action on Resolution BB 218-14: Cash fund appropriations for Drug Court Fund 1280 in the amount of $32,937.50. To appropriate receipts for the month of October
2013. (Document Received.)
23.
Discussion and possible action on Resolution BB
219-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $50.00.
To appropriate receipts for the month
of October 2013. (Document Received.)
24.
Discussion
and possible action on Resolution BB 220-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $315,047.08. To appropriate supplement and interest receipts for the
month of October 2013. (Document Received.)
25.
Discussion
and possible action on Resolution BB 221-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.38. To appropriate interest receipts for the month of October 2013.
(Document Received.)
26.
Discussion
and possible action on Resolution BB 222-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $88.60. To appropriate receipts for the month of October 2013.
(Document Received.)
27.
Discussion
and possible action on Resolution BB 223-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $84.92. To appropriate interest receipts for the month of October
2013. (Document Received.)
28.
Discussion
and possible action on Resolution BB 224-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.29. To appropriate receipts for the month of October 2013.
(Document Received.)
29.
Discussion and possible action on Resolution BB
225-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $120.12. To appropriate interest
receipts for the month of October 2013. (Document Received.)
30.
Discussion
and possible action on Resolution BB 226-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $291,912.53. To appropriate receipts for the month of October 2013. (Document
Received.)
31.
Discussion
and possible action on Resolution BB 227-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount
of $1,100,000.00. To appropriate premium receipts for the month of October contingent
upon funds being deposited on November 1, 2013. (Document Received)
32.
Discussion
and possible action on Resolution BB 228-14: Cash fund appropriations for Workers Compensation Insurance Fund 4020
in the amount of $118.40 . To appropriate
receipts for the month of October 2013. (Document Received.)
33.
Discussion
and possible action on Resolution BB 229-14: Cash fund appropriations for Law Library 6010 in the amount of $46,582.97.
To appropriate receipts for the month of October 2013. (Document Received.)
34.
Discussion
and possible action on Resolution BB 230-14: Inter-fund transfer from General Fund Cash 1001 to Employee Benefits
4010 in the amount $1,000,000.00. To transfer and appropriate cash in order to
pay benefit claims. (Document Received)
35.
Discussion
and possible action on Resolution BB 524-13: Transfer of appropriations for Treasurer’s Mortgage Tax Fee 1140 in
the amount of $2,133.31 from Benefits to Salary. To correct an error in the FY 2012-13. (Document Received.)
36.
Discussion
and possible action on Resolution BB 231-14: Carry-over appropriations for Highway Cash 1110 in the amount of
$348,720.16. To carry-over funds from fiscal year 2012-13 to fiscal year
2013-14. (Document Received)
37.
Discussion
and possible action on Resolution BB 232-14: Carry-over appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $4,598.64. To carry-over funds from fiscal year 2012-13 to fiscal
year 2013-14. (Document Received)
38.
Discussion and possible action on Resolution BB 233-14: Carry-over appropriations for County Clerk’s UCC Central Filing Fund
1151 in the amount of $3,641.02. To carry-over funds from fiscal year 2012-13
to fiscal year 2013-14. (Document Received)
39.
Discussion
and possible action on Resolution BB 234-14: Carry-over appropriations for County Clerk’s Records Mgmt and
Preservation Fund 1152 in the amount of $15,101.76. To carry-over funds from fiscal year 2012-13
to fiscal year 2013-14. (Document Received)
40.
Discussion
and possible action on Resolution BB 235-14: Carry-over appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $210.00. To carry-over funds
from fiscal year 2012-13 to fiscal year 2013-14. (Document Received)
41.
Discussion
and possible action on Resolution BB 236-14: Carry-over appropriations for Juvenile Probation Fee Fund 1231 in the
amount of $13,640.00. To carry-over
funds from fiscal year 2012-13 to fiscal year 2013-14. (Document Received)
42.
Discussion
and possible action on Resolution BB 237-14: Carry-over appropriations for Juvenile Grant Fund 1233 in the amount
of $15,788.66. To carry-over funds from fiscal year 2012-13 to fiscal year
2013-14. (Document Received)
43.
Discussion
and possible action on Resolution BB 238-14: Carry-over appropriations for Planning Commission Fee Fund 1240 in
the amount $11,278.03. To carry-over funds from fiscal year 2012-13 to fiscal
year 2013-14. (Document Received)
44.
Discussion
and possible action on Resolution BB 239-14: Carry-over appropriations for Emergency Management Fund 1251 in the
amount of $92.56. To carry-over funds from fiscal year 2012-13 to fiscal year
2013-14. (Document Received)
45.
Discussion
and possible action on Resolution BB 240-14: Carry-over appropriations for Community Service Fee Fund 1260 in the
amount of $10,854.89. To carry-over funds from fiscal year 2012-13 to fiscal
year 2013-14. (Document Received)
46.
Discussion
and possible action on Resolution BB 241-14: Carry-over appropriations for Community Sentencing Fund 1270 in the
amount of $60,077.05. To carry-over funds from fiscal year 2012-13 to fiscal
year 2013-14. (Document Received)
47.
Discussion
and possible action on Resolution BB 242-14: Carry-over appropriations for Drug Court Fund 1280 in the amount of
$6,588.93. To carry-over funds from fiscal year 2012-13 to fiscal year 2013-14.
(Document Received)
48.
Discussion
and possible action on Resolution BB 243-14: Carry-over appropriation for Mental Health Court Fund 1282 in the
amount of $4,842.31. To carry-over funds from fiscal year 2012-13 to fiscal
year 2013-14. (Document Received)
49.
Discussion
and possible action on Resolution BB 244-14: Carry-over appropriation for Capital Improvement-Regular Fund 2010 in
the amount of $84,202.51. To carry-over funds from fiscal year 2012-13 to
fiscal year 2013-14. (Document Received)
50.
Discussion and possible action on Resolution BB 245-14: Carry-over appropriation for Self Insurance Fund 4030 in the amount
of $16,590.93. To carry-over funds from
fiscal year 2012-13 to fiscal year 2013-14. (Document Received)
51.
Discussion
and possible action on Resolution BB 246-14: Carry-over appropriation for Law Library Fund 6010 in the amount of $6,804.37. To carry-over funds from fiscal year 2012-13
to fiscal year 2013-14. (Document Received)
52.
Discussion
and possible action on Resolution BB 247-14: Transfer of General Fund appropriations for Facilities Management
2801 in the amount of $10,000.00 from Operation to Capital. Transfer is
necessary to purchase carpet. (Document Received)
53.
Discussion
and possible action on Resolution BB 248-14: Transfer of appropriations for Local Emergency Planning Committee Fund
1250 in the amount of $200.00 from Operation to Travel in order to pay travel
expenses necessary for the LEPC. (Document Received)
54.
Discussion
and possible action on Resolution BB 249-14: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the amount
of $74,650.72 from Salary, Benefits and Capital to Salary and Benefits. Transfer is necessary to establish the
Traffic Safety 2014 Grant. (Document
Received.)
55.
Discussion
and possible action on Resolution BB 250-14: Transfer of General Fund appropriations for Election Board 2500 in
the amount of $900.00 from Benefits to Capital.
Transfer is necessary to maintain a 10% balance in the Capital account.
(Document Received).
56.
Discussion
and possible action on Resolution BB 251-14: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the
amount of $13,994.95 from Salary, Benefits, Travel and Capital to a Benefits
account. Transfer is necessary to close
completed Traffic Safety Grants and transfer the balances to fund the Traffic
Safety 2014 Grant. (Document Received).
57.
Discussion
and possible action Resolution BB 252-14: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the
amount of $15,350.00 from Salary to Salary, Benefits, and Operation. Transfer is necessary to fund the ODMHSA-2M2L
2014 Grant. (Document Received).
58.
Discussion
and possible action on Resolution BB 253-14: Transfer of General Fund appropriations for Planning Commission 3000
in the amount of $10,000.00 from Salary to Benefits. Transfer is necessary to
pay Benefits and to maintain a 10% balance in the Benefits account. (Document
Received.)
END OF CONSENT DOCKET
59.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
60.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be
presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and
Payroll. This item requested by Carolynn
Caudill, County Clerk and Secretary to the Board.
61.
Discussion
and possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
62. Discussion and possible action to support the program with St. Anthony Breast Center to provide mammograms for employees. This program allows for our employees to be picked up by St. Anthony’s van, given mammograms and returned at no additional cost. The mammograms will be covered by the county insurance for those employees who are on our insurance plan. All appointments will have to be approved by the employees’ supervisor and/or Department Head. This item was presented by the Committee at the October Budget Board Meeting. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Health and Wellness Committee.
63.
Discussion
and possible action to request the Health and Wellness Committee review to make
sure that covered “employees” are actually on the county payroll being paid
with County funds and check the legality of the county employee health care
plan being the primary coverage of individuals who are not actually county
employees and who are eligible for coverage under other health plans. This item
requested by John Whetsel, County Sheriff and member of the Board.
64.
Discussion and possible action to request the Health
and Wellness Committee review the issues of the written policy dealing with
coverage involving “Common Law Marriage” and provide the Elected Officers with
a copy of the current policy and to place an item on December’s agenda for
discussion and action of this issue. This item requested by John Whetsel,
County Sheriff and member of the Board.
65.
Discussion
and possible action to receive update on the ongoing status of the health care
plan audit. This item requested by John Whetsel, County Sheriff and member of
the Board.
66.
Discussion
and possible action to approve the request for a new Cost Center in the Sheriff
Grant Fund 1162. The new Cost Center would be named ODMHSA-2M2L Task Force JAG
number 5615 with the total grant budget being $15,350.00 CFDA numbers
16.738. This item requested by John
Whetsel, County Sheriff and Member of the Board.
67. Discussion and possible action to approve the testing of the current payroll system to determine if semi-monthly payroll distribution is possible. This item is requested by Brian Maughan, County Commissioner and Member of the Board.
68. Discussion, consideration and possible action on implementing and/or establishing implementation guidelines and responsibilities and/or timelines for the Kronos Personnel Software that has already been approved by the Budget Board and purchased by Oklahoma County. This item requested by John Whetsel, County Sheriff and member of the Board.
69. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)
70.
Discussion
and possible action on Resolution BB
254-14: Transfer of General Fund appropriations in
the amount of $50,000.00 from Reserve 9995-Operation to Court Services 3100-Salary. This transfer is necessary to fund Salary from
the General Fund so the monthly monitoring service for Tracking Devices can be
paid from the Court Services Special Revenue Fund. This item is a
recommendation from BET. (Document Received)
71.
Discussion
and possible action on Resolution BB
255-14: Transfer of General
Fund appropriations in the amount of $100,000 from Reserve 9995-Operation to
General Government 1100-Operation.
Transfer is to fund a Financial System Consultant. This item is a recommendation from BET.
(Document Received.)
72.
Discussion
and possible action on Resolution BB
256-14: Transfer of General
Fund appropriations in the amount of $31,518 from Reserve 9995-Operation to MIS
2700-Operation at $4,350 for additional connection for Juvenile Justice Center
and $27,168 to Juvenile 5200-Capital for the purchase of one-time expense for
licenses for the Virtual Desktop (VDI). This
item is a recommendation from BET. (Document Received.)
73.
Discussion
and possible action on Resolution BB
257-14: Transfer of General
Fund appropriations in the amount of $5,000 from Reserve 9995-Operation to
General Government 1100-Operation for $500 and $4,500 to Planning Commission
3000-Operation and Capital. Transfer is necessary to fund the update of the
County Master Plan. This item is a recommendation from BET. (Document
Received.)
74.
Discussion
and possible action Resolution BB
258-14: Transfer of
Appropriations for Court Services Fund 1260-3100 in the amount of $50,000 from
Salary, Benefits, Operation and Capital to 1260-3105-Operation. Transfer is to necessary to pay monthly monitoring service for the Tracking
Devices. (Document Received).
75.
Board
Comments/ Comments from the Elected Officials.
76. Executive Session for the purpose of discussing the following:
A.
Pursuant to Title 19, Section 307 (B)(7) to engage
in discussions on matters related to Jennifer Byler, where public disclosure of
the information discussed would violate confidentiality requirements of state
and federal law.
77.
Action
regarding the confidential communications engaged in by the Board on matters
related to Jennifer Byler.
78. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
79. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
80. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY