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RAYMOND L. VAUGHN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
BRIAN MAUGHAN County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
December 19, 2013
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, December 17, 2013.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, November 21, 2013. (Documents Received)
The following items, No. 4 through 33 are Consent Items and are routine in nature:
4.
Discussion and
possible action on Resolution BB 259-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,188,308.68. To appropriate miscellaneous and Tax
Commission receipts for the month of November 2013. (Document Received)
5.
Discussion and
possible action on Resolution BB 260-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $88,857.06. To appropriate receipts for the month of November
2013. (Document Received.)
6.
Discussion and
possible action on Resolution BB 261-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $9,895.00. To appropriate
receipts for the month of November 2013. (Document Received.)
7.
Discussion and
possible action on Resolution BB 262-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,305.05. To appropriate receipts for the month of November 2013.
(Document Received.)
8.
Discussion and
possible action on Resolution BB 263-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $60,766.96.
To appropriate receipts for the month of November 2013. (Document
Received.)
9.
Discussion and
possible action on Resolution BB 264-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $74,076.27. To
appropriate receipts for the month of November 2013. (Document Received.)
10.
Discussion and
possible action on Resolution BB 265-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $298,105.25. To appropriate
receipts for the month of November 2013. (Document Received.)
11.
Discussion and
possible action on Resolution BB 266-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $970,513.67. To
appropriate receipts for the month of November 2013. (Document Received.)
12.
Discussion and
possible action on Resolution BB 267-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $15,955.31. To appropriate receipts for the month of November 2013.
(Document Received.)
13.
Discussion and
possible action on Resolution BB 268-14: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,144.25. To appropriate receipts for the month of November 2013.
(Document Received.)
14.
Discussion and
possible action on Resolution BB 269-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,464.30. To appropriate receipts for the month of November 2013.
(Document Received.)
15.
Discussion and
possible action on Resolution BB 270-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $1,515.00. To appropriate receipts for the month of November 2013.
(Document Received.)
16.
Discussion and
possible action on Resolution BB 271-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $150.00. To appropriate receipts
for the month of November 2013. (Document Received.)
17.
Discussion and
possible action on Resolution BB 272-14: Cash fund appropriations for Planning Commission 1240 the amount of $25,699.07.
To appropriate receipts for the month of November 2013. (Document Received.)
18.
Discussion and
possible action on Resolution BB 273-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $7,870.00. To appropriate receipts for the month of November 2013. (Document
Received.)
19.
Discussion and
possible action on Resolution BB 274-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $223,183.37. To appropriate receipts
for the month of November 2013. (Document Received.)
20.
Discussion and possible action on Resolution BB
275-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $154.50.
To appropriate receipts for the month
of November 2013. (Document Received.)
21.
Discussion and
possible action on Resolution BB 276-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $19.09. To appropriate interest receipts for the month of November
2013. (Document Received.)
22.
Discussion and
possible action on Resolution BB 277-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.16. To appropriate interest receipts for the month of November 2013.
(Document Received.)
23.
Discussion and
possible action on Resolution BB 278-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $2.93. To appropriate receipts for the month of November 2013.
(Document Received.)
24.
Discussion and
possible action on Resolution BB 279-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $5.35. To appropriate interest receipts for the month of November
2013. (Document Received.)
25.
Discussion and
possible action on Resolution BB 280-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.12. To appropriate receipts for the month of November 2013.
(Document Received.)
26.
Discussion and possible action on Resolution BB
281-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $100.42. To appropriate interest
receipts for the month of November 2013. (Document Received.)
27.
Discussion and
possible action on Resolution BB 282-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $24,746.28. To appropriate receipts for the month of November 2013. (Document
Received.)
28.
Discussion and
possible action on Resolution BB 283-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of December
contingent upon funds being deposited on January 2, 2014. (Document Received)
29.
Discussion and
possible action on Resolution BB 284-14: Cash fund appropriations for Workers Compensation Insurance Fund 4020
in the amount of $84.81 . To appropriate
receipts for the month of November 2013. (Document Received.)
30.
Discussion and
possible action on Resolution BB 285-14: Cash fund appropriations for Law Library 6010 in the amount of $40,184.75.
To appropriate receipts for the month of November 2013. (Document Received.)
31.
Discussion and
possible action on Resolution BB 286-14: Transfer of appropriations for County Clerk UCC Fund 1151 in the
amount of $17,000.00 from Travel and M&O to Capital. Transfer is necessary to cover expenses for
the consolidation project. (Document
Received.)
32.
Discussion and
possible action on Resolution BB 287-14: Inter-fund transfer from General Fund Cash 1001 to Employee Benefits Fund
4010 in the amount $450,000.00. To transfer and appropriate cash in order to
pay benefit claims. (Document Received)
33.
Discussion and
possible action on Resolution BB 288-14: Inter-fund transfer from General Fund Cash 1001 to Workers
Compensation Fund 4020 in the amount $250,000.00. To transfer and appropriate
cash in order to pay benefit claims.
(Document Received)
END OF CONSENT DOCKET
34.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
35.
Discussion and possible action regarding creation of
a new depository account for the Sheriff’s office called the Oklahoma Temporary
Motorist Liability Plan and nicknamed License Plate
Seizure Fee Number 8813 in accordance with 47 O.S. § 7-606 which has an
effective date of January 1, 2014. This item is requested by John Whetsel,
County Sheriff. (Document Received)
36. Discussion and possible action on Resolution BB 290-14: Transfer of appropriations from General Fund Reserve 1001-9995 to Sheriff General Fund 5100-55000 in the amount of $88,140.00. Transfer is to allocate the funds for the SCAAP Grant into the County Sheriff’s budget. (Document Received)
37.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by
Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll. This item requested by Carolynn Caudill,
County Clerk and Secretary to the Board. (Document Received)
38.
Discussion and possible action regarding the Oklahoma County
Benefit plan eligibility amnesty audit. This
item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
39.
Discussion and
possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item requested
by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
40.
Discussion and possible action to administratively
cover annual mammograms and other wellness procedures at 100% regardless of
diagnosis. This item requested by Jane
Gaston and Dan Matthews Co-Chairs of the Health and Wellness Committee.
41.
Discussion and possible action to request the Health
and Wellness Committee review the issues of the written policy dealing with
coverage involving “Common
Law Marriage” and provide the Elected Officers with a copy of the current
policy and to place an item on December’s agenda for discussion and action of
this issue. This item requested by John Whetsel, County Sheriff and
member of the Board. (Document Received)
42. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Received)
43. Discussion and possible action regarding the creation of a Project Team for the County’s new Financial System. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
44. Discussion and possible action regarding the creation of a Selection Committee for the County’s new Financial System. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
45.
Board
Comments/ Comments from the Elected Officials.
46. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
47. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
48. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY