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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAY VAUGHN JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
January 16, 2014
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, January 14, 2014.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, December 19, 2013. (Documents Received)
4. Discussion and possible action to nominate and elect a vice-chairman for the Oklahoma County Budget Board. This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman of the Board.
The following items, No. 5 through 40 are Consent Items and are routine in nature:
5.
Discussion and
possible action on Resolution BB
291-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,130,681.53. To appropriate miscellaneous and Tax
Commission receipts deposited on January 2014. (Document Received)
6.
Discussion and
possible action on Resolution BB
292-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $70,240.05. To appropriate tax receipts deposited on
January 6, 2014. (Document Received.)
7.
Discussion and
possible action on Resolution BB
293-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the
amount of $10,595.00. To appropriate
receipts for the month of December 2013. (Document Received.)
8.
Discussion and
possible action on Resolution BB
294-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in
the amount of $7,869.61. To appropriate receipts for the month of December 2013.
(Document Received.)
9.
Discussion and
possible action on Resolution BB
295-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $43,061.67.
To appropriate receipts for the month of December 2013. (Document
Received.)
10.
Discussion and
possible action on Resolution BB
296-14: Cash fund appropriations for County Clerk’s Records Preservation
Fund 1152 in the amount of $66,019.14.
To appropriate receipts for the month of December 2013. (Document
Received.)
11.
Discussion and
possible action on Resolution BB
297-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $250,294.52. To appropriate
receipts for the month of December 2013. (Document Received.)
12.
Discussion and
possible action on Resolution BB
298-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,079,450.14. To
appropriate receipts for the month of December 2013. (Document Received.)
13.
Discussion and
possible action on Resolution BB
299-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the
amount of $235,688.52. To appropriate receipts for the month of December 2013.
(Document Received.)
14.
Discussion and
possible action on Resolution BB
300-14: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,830.00. To appropriate receipts for the month of December 2013.
(Document Received.)
15.
Discussion and
possible action on Resolution BB
301-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $1,910.54. To appropriate receipts for the month of December 2013.
(Document Received.)
16.
Discussion and
possible action on Resolution BB
302-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $930.00. To appropriate receipts for the month of December 2013.
(Document Received.)
17.
Discussion and
possible action on Resolution BB
303-14: Cash fund appropriations for Planning Commission 1240 the amount of
$9,803.25. To appropriate receipts for the month of December 2013. (Document
Received.)
18.
Discussion and
possible action on Resolution BB
304-14: Cash fund appropriations for Emergency Management Fund 1251 in the
amount of $9,159.25. To appropriate
receipts for the month of December 2013. (Document Received.)
19.
Discussion and
possible action on Resolution BB
305-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $6,943.00. To appropriate receipts for the month of December 2013. (Document
Received.)
20.
Discussion and
possible action on Resolution BB
306-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $101,851.40. To appropriate receipts
for the month of December 2013. (Document Received.)
21.
Discussion and
possible action on Resolution BB
307-14: Cash fund appropriations for Drug Court Fund 1280 in the amount of
$65,875.00. To appropriate receipts for the month of December 2013. (Document
Received.)
22.
Discussion and possible action on Resolution BB
308-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $25,498.00.
To appropriate receipts for the month
of December 2013 and January 2014. (Document Received.)
23.
Discussion and
possible action on Resolution BB
309-14: Cash fund appropriations for Capital Improvement-Regular 2010 in
the amount of $41,787.06. To appropriate miscellaneous and interest receipts
for the month of December 2013. (Document Received.)
24.
Discussion and
possible action on Resolution BB
310-14: Cash fund appropriation for Capital Improvement-Regular TIF 2010-1215
in the amount of $2,000,000.00. To appropriate miscellaneous receipt no. 65362
deposited on January 3, 2014 received from Oklahoma City TIF for the Oklahoma
County Annex Building Project deposited in January 2014. (Document Received.)
25.
Discussion and
possible action on Resolution BB
311-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.51. To appropriate interest receipts for the month of December 2013.
(Document Received.)
26.
Discussion and
possible action on Resolution BB
312-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $05. To appropriate receipts for the month of December 2013.
(Document Received.)
27.
Discussion and
possible action on Resolution BB 313-14: Cash fund appropriations for County
Bond’s 2008 Fund 2032 in the amount of $.04. To appropriate interest receipts
for the month of December 2013. (Document Received.)
28.
Discussion and
possible action on Resolution BB
314-14: Cash fund appropriation for County Jail Facility Fund 2040 in the
amount of $2.13. To appropriate miscellaneous receipts for the month of
December 2013. (Document Received.)
29.
Discussion and
possible action on Resolution BB
315-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.38. To appropriate receipts for the month of December 2013.
(Document Received.)
30.
Discussion and possible action on Resolution BB
316-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $132.85. To appropriate interest
receipts for the month of December 2013. (Document Received.)
31.
Discussion and
possible action on Resolution BB
317-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $14,283.94. To appropriate receipts for the month of December 2013. (Document
Received.)
32.
Discussion and
possible action on Resolution BB
318-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of January
contingent upon funds being deposited on February 3, 2014. (Document Received)
33.
Discussion and
possible action on Resolution BB
319-14: Cash fund appropriations for Workers Compensation Insurance Fund
4020 in the amount of $3,600.49. To appropriate receipts for the month of December
2013. (Document Received.)
34.
Discussion and
possible action on Resolution BB
320-14: Cash fund appropriations for Law Library 6010 in the amount of $33,201.82.
To appropriate receipts for the month of December 2013. (Document Received.)
35.
Discussion and
possible action on Resolution BB
322-14: Transfer of General Fund appropriations for County Election Board
2500 in the amount of $1,345.00 from Benefits to Capital. Transfer is necessary to purchase Sybase SQL
Anywhere (v.16) license for use on two computers. Software is necessary to enable Windows 7
access to an election program vital to the Election Board. (Document Received)
36.
Discussion and
possible action on Resolution BB
323-14: Transfer of General Fund appropriations for OSU Extension Center
8100 in the amount of $2,500.00 from Operation to Capital. Transfer is necessary to cover cost of
replacing a heat exchanger on the main heater unit and to maintain a 10%
balance in the capital account. (Document Received.)
37.
Discussion and
possible action on Resolution BB
324-14: Inter-transfer from General Fund Cash 1001 to Worker’s Compensation
Fund 4020-Operation in the amount of $325,000.00. This item was included in the Annual Adopted
Budget approved by the Budget Board on June 11, 2013. (Document Received.)
38.
Discussion and
possible action on Resolution BB
325-14: Inter-transfer from General Fund Cash 1001 to Self- Insurance Fund
4030-Operation in the amount of $50,000.00.
This item was included in the Annual Adopted Budget approved by the
Budget Board on June 11, 2013. (Document Received.)
39.
Discussion and
possible action on Resolution BB
326-14: Transfer of appropriations for Sheriff’s Special Revenue Fund
1161-5114 in the amount of $3,084.34 from Salary and Capital to Operation.
Transfer is necessary to correct an appropriation request error. (Document
Received.)
40.
Discussion and
possible action on Resolution BB
327-14: Transfer of appropriations for Sheriff’s Special Revenue Fund
1161-5189 in the amount of $548,425.92 from Capital to Operation. Transfer is
necessary to correct an appropriation request error. (Document Received.)
END OF CONSENT DOCKET
41.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert, County Clerk’s Chief
Deputy/Finance Director. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
(Document Received)
42.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
43.
Discussion and possible action to approve a plan
amendment
to the Oklahoma County Health Benefit Plan effective January 1, 2014, to
cover all Mammograms, Colonoscopies, Pap Smears, Prostate exams and PSA tests
at 100%, not subject to the deductible, regardless of the diagnosis (both
routine and illness-related.) This item requested by Carolynn Caudill, County
Clerk and Secretary to the Board.
44.
Discussion and
possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
45.
Discussion and possible action regarding Personalized
Prevention’s presentation of the 2013 Oklahoma County Health Risk Assessment
results. This item requested
by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
46. Discussion and possible action to approve HealthCheck Screening to provide early detection wellness services for Oklahoma County Health plan participants. This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
47.
Discussion and possible action to regarding the
“Common
Law Marriage” policy for the Oklahoma County Benefits Plan. This
item requested by Carolynn Caudill, County Clerk and Secretary of the Board.
(Document Received)
48.
Discussion and possible action to approve a Fraudulent
Acts policy relating to the Oklahoma County Benefit Plans. This item requested by Carolynn
Caudill, County Clerk and Secretary of the Board. (Document Received)
49. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board. (Document Received)
50.
Discussion and
possible action on Resolution BB
321-14: Transfer of General Fund appropriations from Reserve 9995 to Social
Services 6100-55000 Capital in the amount of $13,200.00. Transfer is to cover
the New XP Conversion cost. (Document Received)
51. Discussion and possible action on Resolution BB 328-14: Transfer of General Fund appropriations from Reserve 9995 to Employee Benefits Supplemental 9991-54000 Operation in the amount of $1,000,000.00. Transfer is necessary to cover medical and dental premiums for Oklahoma County. (Document Received)
52. Discussion and possible action on Resolution BB 329-14: Transfer of General Fund appropriation from Reserve 9995 to Purchasing 2400-55000 Capital in the amount of $3,400.00. Transfer is necessary to cover the cost of the XP Conversion. (Document Received)
53. Discussion and possible action on Resolution BB 330-14: Transfer of General Fund appropriation from Reserve 9995 to Sheriff 5100-55000 Capital in the amount of $292,000.00. Transfer is necessary to cover the cost of the XP Conversion. (Document Received.)
54. Discussion and possible action on Resolution BB 331-14: Cash fund appropriation for Employee Benefits 4010 in the amount of $1,000,000.00. To appropriate receipts from General Fund to cover Medical and Dental premiums.(Document Received)
55.
Board
Comments/ Comments from the Elected Officials.
56. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
57. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
58. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY