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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
February 20, 2014
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, February 18, 2014.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, January 16, 2014 and the Special meeting dated Thursday, February 6, 2014. (Documents Received)
The following items, No. 4 through 38 are Consent Items and are routine in nature:
4.
Discussion and
possible action on Resolution BB 332-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,410,766.19. To appropriate receipts for the month of
January, 2014. (Document Received.)
5.
Discussion and
possible action on Resolution BB 333-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $84,754.72. To appropriate receipts for the month of
January, 2014. (Document Received.)
6.
Discussion and
possible action on Resolution BB 334-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $9,125.00. To appropriate
receipts for the month of January, 2014. (Document Received.)
7.
Discussion and
possible action on Resolution BB 335-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,709.45. To appropriate receipts for the month of January, 2014.
(Document Received.)
8.
Discussion and
possible action on Resolution BB 336-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $48,728.32.
To appropriate receipts for the month of January, 2014. (Document
Received.)
9.
Discussion and
possible action on Resolution BB 337-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $64,389.43. To
appropriate receipts for the month of January, 2014. (Document Received.)
10.
Discussion and
possible action on Resolution BB 338-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $273,193.49. To appropriate
receipts for the month of January, 2014. (Document Received.)
11.
Discussion and
possible action on Resolution BB 339-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,222,454.32. To
appropriate receipts for the month of January, 2014. (Document Received.)
12.
Discussion and
possible action on Resolution BB 340-14: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $30,516.74. To appropriate receipts for the month of January, 2014.
(Document Received.)
13.
Discussion and
possible action on Resolution BB 364-14: Cash fund appropriations for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,086.25. To appropriate receipts for the month of January,
2014. (Document Received.)
14.
Discussion and
possible action on Resolution BB 341-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $6,009.86. To appropriate receipts for the month of January, 2014.
(Document Received.)
15.
Discussion and
possible action on Resolution BB 342-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $2,327.74. To appropriate receipts for the month of January, 2014.
(Document Received.)
16.
Discussion and
possible action on Resolution BB 343-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $55.00. To appropriate receipts for the month of January, 2014. (Document
Received.)
17.
Discussion and
possible action on Resolution BB 344-14: Cash fund appropriations for Planning Commission 1240 the amount of $13,568.00.
To appropriate receipts for the month of January, 2014. (Document Received.)
18.
Discussion and
possible action on Resolution BB 345-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $7,534.00. To appropriate receipts for the month of January, 2014. (Document
Received.)
19.
Discussion and
possible action on Resolution BB 346-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $95,156.93. To appropriate receipts
for the month of January, 2014. (Document Received.)
20.
Discussion and possible action on Resolution BB
347-14: Cash fund appropriation for SHINE Fund 1290 in the amount of $50.00.
To appropriate receipts for the month
of January, 2014. (Document Received.)
21.
Discussion and possible action on Resolution BB
348-14: Cash fund appropriation for MIS Special Revenue Fund 1300 in the
amount of $180.00. To appropriate
receipts for the month of January, 2014. (Document Received.)
22.
Discussion and
possible action on Resolution BB 349-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $75.27. To appropriate interest receipts for the month of January,
2014. (Document Received.)
23.
Discussion and
possible action on Resolution BB 350-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.61. To appropriate interest receipts for the month of January, 2014.
(Document Received.)
24.
Discussion and
possible action on Resolution BB 351-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $06. To appropriate receipts for the month of January, 2014.
(Document Received.)
25.
Discussion and
possible action on Resolution BB 352-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.05. To appropriate interest receipts for the month of January, 2014.
(Document Received.)
26.
Discussion and
possible action on Resolution BB 353-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the amount
of $.46. To appropriate receipts for the month of January, 2014. (Document
Received.)
27.
Discussion and possible action on Resolution BB
354-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $145.54. To appropriate interest
receipts for the month of January, 2014. (Document Received.)
28.
Discussion and
possible action on Resolution BB 355-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $80,853.23. To appropriate receipts for the month of January, 2014. (Document
Received.)
29.
Discussion and
possible action on Resolution BB 356-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of February
contingent upon funds being deposited on March 3, 2014. (Document Received)
30.
Discussion and
possible action on Resolution BB 357-14: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $99,515.74. To appropriate receipts for the month of January, 2014.
(Document Received.)
31.
Discussion and
possible action on Resolution BB 358-14: Cash fund appropriations for Law Library 6010 in the amount of $36,823.05.
To appropriate receipts for the month of January, 2014. (Document Received.)
32.
Discussion and
possible action on Resolution BB 359-14: Transfer of General Fund appropriations for District Two 9200 in the
amount of $2,000.00 from Operating to Travel.
Transfer is necessary to encumber for NACO conference in March. This transfer is requested by Brian Maughan,
Commissioner Dist. 2 and Chairman to the Budget Board. (Document Received)
33.
Discussion and
possible action on Resolution BB 360-14: Transfer of General Fund appropriations for MIS 2700 in the amount of
$37,000.00 from Travel to Operating.
Transfer is necessary to encumber for phone costs and stipends. This transfer is requested by Mike Harman,
MIS Director. (Document Received)
34.
Discussion and
possible action on Resolution BB 361-14: Transfer of appropriations for UCC Fund 1151 in the amount of
$60,000.00 from Operating to Capital.
Transfer is necessary for expenses on the consolidation project. This transfer is requested by Carolynn Caudill,
County Clerk and Secretary to the Budget Board.
(Document Received)
35.
Discussion and
possible action on Resolution BB 362-14: Transfer of appropriations for Sheriff’s Grant Fund 1162 - Cost Center 5607 in the amount of
$86,190.0 to Cost Center 5616 in order to establish new grant/JAG
2013-H4446-OK-DJ/CFDA 16.738. This transfer is requested by John Whetsel,
County Sheriff. (Document Received)
36.
Discussion and
possible action on Resolution BB 363-14: Transfer of appropriations for Court Services Fund 1260 in the amount
of $1,500.00 from Operation to Capital.
The transfer is requested to purchase chairs. This
transfer is requested by Grant Billingsly, Court
Services Director. (Document Received)
37.
Discussion and
possible action on Resolution BB 365-14: Transfer of appropriations for Court Clerk 1600 in the amount of
$130,000.00 from Salary and Benefits to M&O and Capital. The transfer is requested to ensure
sufficient funds for operating expenses and imaging equipment including
replacing archive writer and scanning work stations. This transfer is requested by Tim Rhodes,
Court Clerk. (Document Received)
38.
Discussion and
possible action on Resolution BB 366-14: Transfer of appropriations for Community Sentencing Fund 1270 in the
amount of $75,000.00 from Travel to Salaries and $72,000.00 from Capital to
Benefits. Transfer is necessary to fund
shortage in Salary and Benefit accounts.
This transfer is requested by Cherrie Greco, Community Sentencing Director. (Document Received)
END OF CONSENT DOCKET
39.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert, County Clerk’s Chief
Deputy/Finance Director. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
(Document Received)
40.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
41.
Discussion and
possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
42.
Discussion
and possible action to approve the Provider Services Agreement between The Surgery Center of Oklahoma and
Oklahoma County. This item requested by Carolynn Caudill, County
Clerk and Secretary to the Board and has been approved as to form and legality
by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
43.
Discussion
and possible action to approve an Amendment to the Oklahoma Employee Benefit
Plan effective March 1, 2014
to cover all medically necessary services provided to Plan Participants at The
Surgery Center of Oklahoma at 100% with no copayment or deductible applied. This item requested by Carolynn Caudill, County
Clerk and Secretary to the Board and has been approved as to form and legality
by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
44. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board. (Document Received)
45. Discussion and possible action to approve HealthCheck Screening to provide early detection wellness services for Oklahoma County Health plan participants. This item is requested by the Health and Wellness Committee.
46. Discussion and possible action to approve health outreach services provided by Personalized Prevention for Oklahoma County Health Plan Participants that were identified as tier five high risk individuals through the annual HRA screenings. This item requested by the Health and Wellness. Committee.
47.
Discussion
and possible action to approve the request for a new Cost Center in the
Sheriff’s Grant Fund 1162. The new Cost
Center 5616 would be named JAG 2013-H446-OK-DJ/CFDA 16.738. This item requested by John Whetsel, County
Sheriff and Member of the Board.
48.
Discussion and
possible action on Resolution BB 367-14: Transfer of appropriations from General Fund Reserve 9995 in the
amount of $49,800.00 to Capital Projects Supplement 9994.
Transfer is necessary to fund Emergency Sewer Line Repairs for the
laundry room at the County Jail. This
transfer is requested by Forrest “Butch” Freeman, County Treasurer and
Vice-Chairman of the Budget Board.
(Document Received)
49.
Discussion and
possible action on Resolution BB 368-14: Cash fund appropriations for
Capital Improvement Regular 2010 in the amount of $49,800.00. To appropriate
receipts deposited from Capital Projects Supplement 9994. (Document Received)
50.
Board
Comments/ Comments from the Elected Officials.
51. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
52. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
53. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY