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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
April 17, 2014
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, April 15, 2014.
3. Discussion and possible action on the minutes for the special meeting dated Tuesday March 11, 2014 and the regular meeting dated Thursday, March 20, 2014. (Documents Received)
The following items, No. 4 through 45 are Consent Items and are routine in nature:
4.
Discussion and
possible action on Resolution BB 404-14: Cash fund appropriations for Highway Cash 1110 in the amount of $954,298.29. To appropriate receipts for the month of March,
2014. (Document Received.)
5.
Discussion and
possible action on Resolution BB 405-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $205,816.56. To appropriate receipts for the month of March,
2014. (Document Received.)
6.
Discussion and
possible action on Resolution BB 406-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $10,115.00. To appropriate
receipts for the month of March, 2014. (Document Received.)
7.
Discussion and
possible action on Resolution BB 407-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $10,811.28. To appropriate receipts for the month of March, 2014.
(Document Received.)
8.
Discussion and
possible action on Resolution BB 408-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $50,904.64.
To appropriate receipts for the month of March, 2014. (Document
Received.)
9.
Discussion and
possible action on Resolution BB 409-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $56,302.30. To
appropriate receipts for the month of March, 2014. (Document Received.)
10.
Discussion and
possible action on Resolution BB 410-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $328,676.74. To appropriate
receipts for the month of March, 2014. (Document Received.)
11.
Discussion and
possible action on Resolution BB 411-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $953,608.71. To appropriate receipts for the month of March,
2014. (Document Received.)
12.
Discussion and
possible action on Resolution BB 412-14: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $944.00. To appropriate receipts for the month of March, 2014.
(Document Received.)
13.
Discussion and
possible action on Resolution BB 413-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $4,108.96. To appropriate
receipts for the month of March, 2014. (Document Received.)
14.
Discussion and
possible action on Resolution BB 414-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $1,805.00. To appropriate receipts for the month of March, 2014.
(Document Received.)
15.
Discussion and
possible action on Resolution BB 415-14: Cash fund appropriations for Planning Commission 1240 the amount of $20,268.75.
To appropriate receipts for the month of March, 2014. (Document Received.)
16.
Discussion and possible action on Resolution BB 416-14: Cash fund appropriations for Emergency Management Fund 1251 in the
amount of $63,353.21. To appropriate receipts for the month of March, 2014.
(Document Received.)
17.
Discussion and
possible action on Resolution BB 417-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $7,957.80. To appropriate receipts for the month of March, 2014. (Document
Received.)
18.
Discussion and
possible action on Resolution BB 418-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $92,559.64. To appropriate receipts
for the month of March, 2014. (Document Received.)
19.
Discussion and
possible action on Resolution BB 419-14: Cash fund appropriations for Shine Fund 1290 in the amount of $841.81.
To appropriate receipts for the month of March, 2014. (Document Received.)
20.
Discussion and possible action on Resolution BB
420-14: Cash fund appropriation for MIS Special Revenue Fund 1300 in the
amount of $1,620.00. To appropriate
receipts for the month of March, 2014. (Document Received.)
21.
Discussion and
possible action on Resolution BB 421-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $83.79. To appropriate interest receipts for the month of March,
2014. (Document Received.)
22.
Discussion and
possible action on Resolution BB 422-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.35. To appropriate interest receipts for the month of March, 2014.
(Document Received.)
23.
Discussion and
possible action on Resolution BB 423-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $51.54. To appropriate
receipts for the month of Mach, 2014. (Document Received.)
24.
Discussion and
possible action on Resolution BB 424-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $595,268.91. To appropriate miscellaneous
receipts and interest for the month of March, 2014 and April 4th
FEMA. (Document Received.)
25.
Discussion and
possible action on Resolution BB 425-14: Cash fund appropriations for Fail Facility Fund 2040 in the amount of
$48.51. To appropriate miscellaneous
receipts and interest for the month of March, 2014. (Document Received.)
26.
Discussion and
possible action on Resolution BB 426-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.26. To appropriate receipts for the month of March, 2014. (Document
Received.)
27.
Discussion and possible action on Resolution BB
427-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $111.51. To appropriate interest
receipts for the month of March, 2014. (Document Received.)
28.
Discussion and
possible action on Resolution BB 428-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $193,867.49. To appropriate receipts for the month of March, 2014. (Document
Received.)
29.
Discussion and
possible action on Resolution BB 429-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,100,000.00. To appropriate premium receipts for the month of April
contingent upon funds being deposited on May 1, 2014. (Document Received)
30.
Discussion and
possible action on Resolution BB 430-14: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $1,934.96. To appropriate
receipts for the month of March, 2014. (Document Received.)
31.
Discussion and
possible action on Resolution BB 431-14: Cash fund appropriations for Law Library 6010 in the amount of $47,467.19.
To appropriate receipts for the month of March, 2014. (Document Received.)
32.
Discussion and
possible action on Resolution BB 432-14: Transfer of General Fund appropriations for Election Board 2500
in the amount of $3,600.00, from Benefits to Capital. Transfer is to purchase new laptops to be
used for early voting. (Document Received).
33.
Discussion and
possible action on Resolution BB 433-14: Transfer of General Fund appropriations for Court Services 3100 in
the amount of $20,000.00, from Salaries to Benefits. Transfer is necessary to fund the Benefits
account for the remainder of the fiscal year. (Document Received).
34.
Discussion and
possible action on Resolution BB 434-14: Transfer of General Fund appropriations for Juvenile Bureau 5200 in
the amount of $102,500.00, from Salary and Travel to Benefits. Transfer is necessary
to fund the Benefits account for the remainder of the fiscal year. (Document
Received).
35.
Discussion and
possible action on Resolution BB 435-14: Transfer of General Fund appropriations for Emergency Management Fund
5500 in the amount of $1,920.00, from Operation to Salaries. Transfer is necessary to fund the Salary account
for the remainder of the fiscal year. (Document Received.)
36.
Discussion and
possible action on Resolution BB 436-14: Transfer of General Fund appropriations for Free Fair Fund 7100 in
the amount of $1,248.56 from Salary & Benefits to Operation. Transfer is necessary
to fund the Operation account for the remainder of the fiscal year. (Document
Received).
37.
Discussion and
possible action on Resolution BB 437-14: Transfer of appropriations for Juvenile Grant Fund 1233 in the amount
of $60,000.00 from Benefits and Operation to Salary. Transfer is necessary to fund the Salary
account for the remainder of the fiscal year. (Document Received.)
38.
Discussion and
possible action on Resolution BB 438-14: Transfer of General Fund appropriations for District 3 9300 in the
amount of $5,483.00 from Benefits and Travel to Salary. Transfer is necessary to fund the Salary
account for the remainder of the fiscal year. (Document Received.)
39.
Discussion and
possible action on Resolution BB 439-14: Transfer of General Fund appropriations for County Commissioners 1200
in the amount of $1,200.00 from Operation and Capital to Benefits. Transfer is necessary to cover benefits
expenses for the remainder of the fiscal year.
40.
Discussion and
possible action on Resolution BB 440-14: Transfer of General Fund appropriations for Public Defender 2300 in
the amount of $2,126.83 from Capital to Operation. Transfer is necessary to complete the fiscal
year in the Operation account. (Document Received)
41.
Discussion and
possible action on Resolution BB 441-14: Cash fund appropriation for Shine Fund 1290 in the amount of
$25,000.00. To appropriate funds from
City of Oklahoma City contingent on receipt of check.(Document Received)
42.
Discussion and
possible action on Resolution BB 443-14: Transfer of General Fund appropriations for Social Services 6100 in
the amount of $45,000.00 from Salary, Benefits, and Travel to Operation and
Capital. Transfer is necessary to
purchase drugs for the EPP Program and purchase 2 computers, a refrigerator for
the pharmacy and a heater for the Annex. (Document Received.)
43.
Discussion and
possible action on Resolution BB 449-14: Transfer of General Fund appropriations for OSU Extension 8100 in the
amount of $10,000.00 from Operation to Capital.
Transfer is necessary to purchase 21 Polycom
IP560 (POE) telephones and software licenses. (Document Received)
44.
Discussion and
possible action on Resolution BB 450-14: Transfer of General Fund appropriations for MIS 2700 in the amount of
$40,000.00 from Salary to Operation.
Transfer is necessary to complete the fiscal year in the Operation
account. (Document Received)
45.
Discussion and
possible action on Resolution BB 451-14: Transfer of General Fund appropriations for County Clerk 1700 in the
amount of $9,000.00 from Operation to Salary and Benefits. Transfer is necessary to complete the fiscal
year in the Salary and Benefits accounts. (Document Received)
END OF CONSENT DOCKET
46.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
47.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
48.
Discussion and possible action to approve an
agreement between Oklahoma County and Health Check
Screenings to provide discount radiology services for Oklahoma County Health Plan
Participants. This item requested by Carolynn Caudill, County Clerk and
Secretary to the Board. (Document Received)
49.
Discussion and possible action to approve the
Oklahoma County Health Plan amendment covering services from Health Check
Screenings. This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
50.
Discussion and possible action to approve the
Oklahoma County Health Plan amendment covering services form the Surgery Center. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Board.
(Document Received).
51.
Discussion and
possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
52.
Discussion and possible action on BB
442-14: Cash fund appropriation for Capital Improvement-Regular Fund 2010
in the amount of $2,800.00. Funds are
transferred from PBA-Reserve in order to cover the cost of the change order for
the Jail Sewer Repair Project Laundry Facility. (Document Received.)
53.
Discussion and possible action on BB
444-14: Cash fund appropriation for Capital Improvement-Regular Jail TIF
Fund 2010-1216 in the amount of $1,425,000.00. Funds transferred from
PBA-Reserve are necessary to cover repairs of the Jail Sewer Line. When funds are
received from TIF they will be reimbursed to the PBA-Reserve Fund. (Document
Received.)
54. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board. (Document Received)
55.
Discussion and
possible action on Resolution BB 445-14: Transfer of General Fund appropriations from General Fund Reserve
9995 to Election Board 2500 in the amount of $20,000.00, Purchasing 2400 in the
amount of $3,500.00 and to Employee Benefits Supplement 9991 in the amount of $844,374.00.
This item is Recommendation A from the BET Committee. (Document Received.)
56.
Discussion and
possible action on Resolution BB 446-14: Transfer of General Fund ppropriations from
General Fund Reserve 9995 to Election Board 2500 in the amount of $20,000.00, Purchasing
2400 in the amount of $3,500.00 and to Employee Benefits Supplemental 9991 in
the amount of $719,374.00. This item is
Recommendation B from the BET Committee. (Document Received.)
57.
Discussion and
possible action on Resolution BB 447-14: Cash fund appropriation for Employee Benefits 4010 in the amount $844,374.00
or $719,374.00. To appropriate receipts
deposited from the Employee Benefit Supplements to pay medical and dental
claims. The amount of this Resolution is
dependent upon the outcome of Items numbered 53 and 54, which are
recommendations from the Budget Evaluation Team.
58.
Discussion and
possible action on Resolution BB 448-14: Interfund Transfer from Workers
Compensation Fund 4020 to Employee Benefits Fund 4010 in the amount of
$200,000.00. The purpose of this
transfer is to pay claims for Employee Benefits Fund for the remainder of the
fiscal year.
59. Discussion and possible action on the funding and implementation of a new ERP System, 3rd Party IT Product Support and Maintenance and the loss of Oracle support after January 1, 2015. This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
60.
Board
Comments/ Comments from the Elected Officials.
61. Executive Session for the purpose of discussing the following:
A.
Pursuant to Title 19, Section 307 (B)(7) to engage in discussions on matters related to Nancy
Nichols, where public disclosure of the information discussed would violate
confidentiality requirements of state and federal law.
62.
Action
regarding the confidential communications engaged in by the Board on matters
related to Nancy Nichols.
63. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
64. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
65. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY