BRIAN MAUGHAN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

RAYMOND L. VAUGHN, JR.

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

TIM RHODES

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr, Conference Room 201

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

1:00 p.m., Thursday, May 15, 2014

.

  AGENDA

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Tuesday, May 13, 2014.

 

3.                  Discussion and possible action on the minutes for the regular meeting dated Thursday April 17, 2014 and the special meeting dated Tuesday, April 22, 2014. (Documents Received)

 

The following items, No. 4 through 41 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action on Resolution BB 453-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,168,767.74.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

5.                  Discussion and possible action on Resolution BB 454-14: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $81,453.52. To appropriate receipts for the month of April, 2014. (Document Received.)

 

6.                  Discussion and possible action on Resolution BB 455-14: Cash fund appropriation for Tax Assessment District Fund 1118 in the amount of $4,416.49. To appropriate receipts for the month of April, 2014. (Document Received.)

 

7.                  Discussion and possible action on Resolution BB 456-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $11,205.00.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

8.                  Discussion and possible action on Resolution BB 457-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $7,311.08. To appropriate receipts for the month of April, 2014. (Document Received.)

 

9.                  Discussion and possible action on Resolution BB 458-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $90,140.55.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

10.              Discussion and possible action on Resolution BB 459-14: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $63,582.75.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

11.              Discussion and possible action on Resolution BB 460-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $349,303.19.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

12.              Discussion and possible action on Resolution BB 461-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $1,012,671.28. To appropriate receipts for the month of April, 2014. (Document Received.)

 

13.              Discussion and possible action on Resolution BB 462-14: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the amount of $1,665.25. To appropriate receipts for the month of April, 2014. (Document Received.)

 

14.              Discussion and possible action on Resolution BB 463-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $3,385.51.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

15.              Discussion and possible action on Resolution BB 464-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $925.00. To appropriate receipts for the month of April, 2014. (Document Received.)

 

16.              Discussion and possible action on Resolution BB 465-14: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of $67,814.00. To appropriate receipts for the month of April, 2014. (Document Received.)

 

17.              Discussion and possible action on Resolution BB 466-14: Cash fund appropriations for Planning Commission 1240 the amount of $18,984.25. To appropriate receipts for the month of April, 2014. (Document Received.)

 

18.              Discussion and possible action on Resolution BB 467-14: Cash fund appropriations for Court Services Fund 1260 in the amount of $6,255.00. To appropriate receipts for the month of April, 2014. (Document Received.)

 

19.              Discussion and possible action on Resolution BB 468-14: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $86,065.06.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

20.              Discussion and possible action on Resolution BB 469-14: Cash fund appropriations for Drug Court Fund 1280 in the amount of $30,104.17.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

21.              Discussion and possible action on Resolution BB 470-14: Cash fund appropriations for Shine Fund 1290 in the amount of $602.25. To appropriate receipts for the month of April, 2014. (Document Received.)

 

22.              Discussion and possible action on Resolution BB 471-14: Cash fund appropriation for MIS Special Revenue Fund 1300 in the amount of $300.00. To appropriate receipts for the month of April, 2014. (Document Received.)

 

23.              Discussion and possible action on Resolution BB 472-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $168.43. To appropriate interest receipts for the month of April, 2014. (Document Received.)

 

24.              Discussion and possible action on Resolution BB 473-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $.50. To appropriate interest receipts for the month of April, 2014. (Document Received.)

 

25.              Discussion and possible action on Resolution BB 474-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $136.06.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

26.              Discussion and possible action on Resolution BB 475-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the amount of $112.37.  To appropriate interest receipts for the month of April. (Document Received.)

 

27.              Discussion and possible action on Resolution BB 476-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the amount of $.37. To appropriate receipts for the month of April, 2014. (Document Received.)

 

28.              Discussion and possible action on Resolution BB 477-14: Cash fund appropriation for Capital Property – OSU Building 2060 in the amount of $133.36. To appropriate interest receipts for the month of April, 2014. (Document Received.)

 

29.              Discussion and possible action on Resolution BB 478-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $144,075.06. To appropriate receipts for the month of April, 2014 and May 1st through May 9th. (Document Received.)

 

30.              Discussion and possible action on Resolution BB 479-14: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,100,000.00. To appropriate premium receipts for the month of May contingent upon funds being deposited on June 2, 2014. (Document Received)

                       

31.              Discussion and possible action on Resolution BB 480-14: Cash fund appropriations for Workers Compensation Fund 4020 in the amount of $22.00.  To appropriate receipts for the month of April, 2014. (Document Received.)

 

32.              Discussion and possible action on Resolution BB 481-14: Cash fund appropriations for Law Library 6010 in the amount of $40,324.24. To appropriate receipts for the month of April, 2014. (Document Received.)

 

33.              Discussion and possible action on Resolution BB 482-14: Transfer of General Fund appropriations for MIS in the amount of $100,000.00 from Salary and Benefits to Capital.  Transfer is necessary to complete the fiscal year in the capital account. (Document Received.)

 

34.              Discussion and possible action on Resolution BB 483-14: Transfer of appropriations for County Clerk’s Record Preservation Fee Fund 1152 in the amount of $125,000.00 from Operation to Capital. Transfer is necessary to complete the fiscal year in the Capital account. (Document Received.)

 

35.              Discussion and possible action on Resolution BB 484-14: Transfer of appropriations for Emergency Management Fund 1251 in the amount of $6,050.55 from cost center 5511 to 5500.  Transfer is to close cost center 5511 and move funds to the Emergency Management cost center. (Document Received.)

 

36.              Discussion and possible action on Resolution BB 485-14: Transfer of General Fund appropriations for Sheriff 5100 in the amount of $275,000.00 from Salary to Benefits. Transfer is necessary to cover May 2014 Benefits. (Document Received.)

 

37.              Discussion and possible action on Resolution BB 486-14: Transfer of General Fund appropriations for Sheriff 5100 in the amount of $92,916.12 from Capital to Operation.

Transferring SCAAP to help pay partial May 2014 Inmate Healthcare Service. (Document Received.)

 

38.              Discussion and possible action on Resolution BB 487-14: Transfer of appropriations for Sheriff Service Fee Fund 1160 in the amount of $5,611.29 from Operation to Salary. Transfer is necessary to cover June 2014 payroll. (Document Received.)

 

39.              Discussion and possible action on Resolution BB 488-14: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $3,500.00 from Salary to Benefits. Transfer is necessary to cover June 2014 Benefits.  (Document Received.)

 

40.              Discussion and possible action on Resolution BB 489-14: Transfer of appropriations from Sheriff Grant Fund 1162 to Sheriff Special Revenue Fund 1161 in the amount of $98,894.22.  Transfer old grant reimbursements back into Drug Fund, which was used to initially fund the grants.  (Document Received.)

 

41.              Discussion and possible action on Resolution BB 490-14: Transfer of General Fund appropriations for District No. 1, 9100 in the amount of $3,000.00 from Capital to Benefits.  Transfer is necessary to pay Benefits for May 2014. (Document Received.)

 

 

END OF CONSENT DOCKET

 

42.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

43.              Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)

 

44.              Discussion and possible action on update from the Health and Wellness Committee.  This committee was requested to give monthly updates to the Budget Board.  This item requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.

 

45.              Discussion and possible action authorizing the Oklahoma County Board of Equalization to meet in special session between May 31, 2014 and no later than July 31, 2014 to hear and adjudicate protests on an “if needed/as needed” basis.  68 O.S. Section 2863.  This item requested by Board of Equalization.

 

46.              Discussion and possible action regarding update from the Financial System Project Team of the new ERP System. This item requested by the Financial System Project Team.

 

47.              Discussion and possible action regarding funding options for the New Enterprise Resource Planning System.  This item requested by the Budget Evaluation Team.

 

48.              Discussion and possible action regarding recommendations from the Budget Evaluation Team on the 2014-15 General Fund Annual Budget . This item requested by the Budget Evaluation Team. (Document Received)

 

49.              Discussion and possible action regarding the Oklahoma County General Fund Budget for Fiscal year 2014-15 in the amount of $80,026,297 including Employee Benefits, Worker s Compensation, Self-Insurance and Capital Projects Regular Funds. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

 

50.              Discussion and possible action for repair, replacement and/or funding of a public address system to be utilized in the Courthouse, Courthouse Annex, Investor’s Capital Building, Metro Parking offices or other Oklahoma County or Public Building Authority owned properties.  Item requested by Tim Rhodes, Oklahoma County Court Clerk.

 

51.              Board Comments/ Comments from the Elected Officials.

 

52.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

53.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

54.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

 

SIGNATURE: CAROLYNN CAUDILL, BY