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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
June 19, 2014
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1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, June 17, 2014.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday May 15, 2014. (Documents Received)
The following items, No. 4 through 46 are Consent Items and are routine in nature:
4.
Discussion and
possible action on Resolution BB
496-14: Cash fund appropriations for Highway Cash 1110 in the amount of $1,485,721.80. To appropriate receipts for the month of May,
2014. (Document Received.)
5.
Discussion and
possible action on Resolution BB 497-14: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $71,308.91. To appropriate receipts for the month of May,
2014. (Document Received.)
6.
Discussion and
possible action on Resolution BB 498-14: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $11,675.00. To appropriate
receipts for the month of May, 2014. (Document Received.)
7.
Discussion and
possible action on Resolution BB 499-14: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $7,679.53. To appropriate receipts for the month of May, 2014.
(Document Received.)
8.
Discussion and
possible action on Resolution BB 500-14: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $70,639.05.
To appropriate receipts for the month of May, 2014. (Document Received.)
9.
Discussion and
possible action on Resolution BB 501-14: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $79,937.61. To
appropriate receipts for the month of May, 2014. (Document Received.)
10.
Discussion and
possible action on Resolution BB 502-14: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $357,576.57. To appropriate
receipts for the month of May, 2014. (Document Received.)
11.
Discussion and
possible action on Resolution BB 503-14: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,313,931.72. To appropriate receipts for the month of May,
2014. (Document Received.)
12.
Discussion and
possible action on Resolution BB 504-14: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $2,035.00. To appropriate receipts for the month of May, 2014.
(Document Received.)
13.
Discussion and
possible action on Resolution BB 505-14: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,373.65. To appropriate
receipts for the month of May, 2014. (Document Received.)
14.
Discussion and
possible action on Resolution BB 506-14: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $681.00. To appropriate receipts for the month of May, 2014.
(Document Received.)
15.
Discussion and
possible action on Resolution BB 507-14: Cash fund appropriations for Planning Commission 1240 the amount of $20,233.75.
To appropriate receipts for the month of May, 2014. (Document Received.)
16.
Discussion and
possible action on Resolution BB 508-14: Cash fund appropriations for Emergency Management Fund 1251 in the
amount of $15,000.00. To appropriate receipts for the month of May, 2014.
(Document Received.)
17.
Discussion and
possible action on Resolution BB 509-14: Cash fund appropriations for Court Services Fund 1260 in the amount
of $7,121.00. To appropriate receipts for the month of May, 2014. (Document
Received.)
18.
Discussion and
possible action on Resolution BB 510-14: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $16,819.00. To appropriate receipts
for the month of May, 2014. (Document Received.)
19.
Discussion and
possible action on Resolution BB 511-14: Cash fund appropriations for Drug Court Fund 1280 in the amount of
$30,104.17. To appropriate receipts for
the month of May, 2014. (Document Received.)
20.
Discussion and
possible action on Resolution BB 512-14: Cash fund appropriations for Shine Fund 1290 in the amount of $325,077.40.
To appropriate receipts for the months of May and June, 2014. (Document
Received.)
21.
Discussion and possible action on Resolution BB
513-14: Cash fund appropriation for MIS Special Revenue Fund 1300 in the
amount of $600.00. To appropriate
receipts for the month of May, 2014. (Document Received.)
22.
Discussion and
possible action on Resolution BB 514-14: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $138.73. To appropriate interest receipts for the month of May, 2014.
(Document Received.)
23.
Discussion and
possible action on Resolution BB 515-14: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.41. To appropriate interest receipts for the month of May, 2014.
(Document Received.)
24.
Discussion and
possible action on Resolution BB 516-14: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $112.21. To appropriate
receipts for the month of May, 2014. (Document Received.)
25.
Discussion and
possible action on Resolution BB 517-14: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $92.67. To appropriate
interest receipts for the month of April. (Document Received.)
26.
Discussion and
possible action on Resolution BB 518-14: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.31. To appropriate receipts for the month of May, 2014. (Document
Received.)
27.
Discussion and possible action on Resolution BB
519-14: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $117.41. To appropriate interest
receipts for the month of May, 2014. (Document Received.)
28.
Discussion and
possible action on Resolution BB 520-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $72,500.50. To appropriate receipts for the month of June 9th
through 17th, 2014. (Document Received.)
29.
Discussion and
possible action on Resolution BB 521-14: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of June
contingent upon funds being deposited on July 1, 2014. (Document Received)
30.
Discussion and
possible action on Resolution BB 522-14: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $6,413.48. To appropriate receipts for the month of May, 2014.
(Document Received.)
31.
Discussion and
possible action on Resolution BB 523-14: Cash Fund appropriation for Capital Improvement – OSU Building
2060 in the amount of $350,000.00. To
appropriate funds from OSU Regents to help with the OSU Extension
Building. This item contingent on funds
being received and deposited. (Document Received)
32.
Discussion and
possible action on Resolution BB 524-14: Transfer of General Fund appropriations for OSU Extension 8100 in the
amount of $5,500 from Operation to Capital.
Transfer is to purchase Cisco 3600 Series IOS Wireless Internet System
along with access points for the OSU Extension Building. (Document Received)
33.
Discussion and
possible action on Resolution BB 525-14: Transfer of General Fund appropriations for District No. 3, 9300 in
the amount of $4,514.79. Transfer is necessary to fund operations until the
fiscal year end. (Document Received)
34.
Discussion and
possible action on Resolution BB 526-14: Transfer of General Fund appropriations for Purchasing 2400 in the
amount of $ 1,230.00 from Travel and Capital to Benefits. Transfer is necessary to fund Benefits for
June payroll. (Document Received)
35.
Discussion and
possible action on Resolution BB 527-14: Transfer of General Fund appropriations for District No. 2, 9200 in
the amount of $31,950.00, from Benefits, Operation and Capital to
Salaries. Transfer is necessary to pay
June 2014 Salaries.
36.
Discussion and
possible action on Resolution BB 528-14: Transfer of General Fund appropriations for Assessor Regular 1300 in
the amount of $25,355.00, from Salary, Travel and Operation to Benefits and
Capital. Transfer is necessary to pay
June 2014 Benefits and to purchase new computers. (Document Received)
37.
Discussion and
possible action on Resolution BB 529-14: Transfer of General Fund appropriations for Assessor Revaluation 1400
in the amount of $200,000.00, from Salary and Operation to Capital. Transfer is necessary for the purchase of new
updated computers and computer software.
(Document Received)
38.
Discussion and
possible action on Resolution BB 530-14: Transfer of General Fund appropriations for HR, Health & Safety
2600 in the amount of $8,500.00 from Benefits to Operation and Capital. Transfer is to purchase supplies and
replacement computers and a projector. (Document Received.)
39.
Discussion and
possible action on Resolution BB 531-14: Transfer of General Fund appropriations for Facilities
Management-Courthouse 2801 in the amount of $45,000.00 from Salaries to Capital. Transfer is necessary to purchase carpet in
the courthouse and annex building. (Document Received.)
40.
Discussion and
possible action on Resolution BB 532-14: Transfer of General Fund Planning Commission 3000 in the amount of
$4,045.06 from Operation and Capital to Salary and Benefits. Transfer is
necessary to pay June 2014 Payroll and Benefits. (Document Received.)
41.
Discussion and
possible action on Resolution BB 533-14: Transfer of General Fund appropriation for Excise & Equalization
Board 1800 in the amount of $23,300.00 from Salary, Benefits, and Travel to
Capital. Transfer is necessary to
purchase items for the consolidation project. (Document Received.)
42.
Discussion and
possible action on Resolution BB 539-14: Transfer of General Fund appropriations for MIS 2700 in the amount of
$53,300 from Salary, Benefits, Travel and Operation to Capital. This transfer is necessary to complete the
fiscal year in the capital account. (Document Received.)
43.
Discussion and
possible action on Resolution BB 540-14: Transfer of General Fund appropriations for Sheriff 5100 in the
amount of $23,300.00 from Benefits to Salary and Operation. Transfer is necessary to fund June 2014
payroll. (Document Received.)
44.
Discussion and
possible action on Resolution BB 541-14: Transfer of appropriations for Sheriff Service Fee Fund 1160 in the
amount of $129,000 from Operation and Capital to Salary, Benefits and
Operation. Transfer is necessary to fund
June 2014 payroll. (Document Received.)
45.
Discussion and
possible action on Resolution BB 542-14: Transfer of appropriations for Sheriff Special Revenue 1161 in the
amount of $85,000 from Operation to Salary and Benefits. Transfer is necessary to fund June 2014
payroll. (Document Received.)
46.
Discussion and
possible action on Resolution BB 543-14: Transfer of General Fund appropriations for County Audit 1900 in the
amount of $3,500 from Operation to Capital.
Transfer is necessary to purchase office furniture for the Auditor’s.
(Document Received.)
END OF CONSENT DOCKET
47.
Discussion
and possible action on Resolution BB 494-14: Transfer of General Fund appropriations for Juvenile
Center 5200 in the amount of $118,000, from Salary and Benefits to Operation
and Capital. Transfer if necessary to
complete the fiscal year in Operation and Capital accounts. (Document
Received.) This item was deferred by the Budget Board from the Tuesday, June
10, 2014 meeting.
48.
Discussion and
possible action on Resolution BB 534-14: Transfer of General Fund appropriations for Juvenile Bureau-5200 in
the amount of $57,104.00 from Operation to Capital. Transfer is necessary for the completion of
Surveillance System in Detention and purchase and installation of a
Surveillance System for the First and Second Floors of the Building. These
actions are contingent on the approval of the initial transfer request that was
deferred from the June 10, 2014 Budget Board Meeting. (Document Received.)
49.
Discussion and
possible action on Resolution BB 535-14: Transfer of General Fund appropriations from General Government the
amount of $200,000.00 from General Government Line Item Outside Legal and
Contract Contingency to Capital Improvement- Supplemental 9994. Transfer is to
help purchase the Enterprise Resource Planning (ERP) System for Oklahoma
County. (Document Received)
50.
Discussion and
possible action on Resolution BB 536-14: Transfer of General Fund appropriations from Court Clerk 1600 in the
amount of $332,000.00 from Salary and Benefits, Operation and Capital to Capital
Improvement-supplemental 9994. Transfer is to help purchase the ERP System for
Oklahoma County. (Document Received.)
51.
Discussion and
possible action on Resolution BB 537-14: Transfer of General Fund appropriations from General Fund –Reserve
9995 to Capital Improvement- Supplemental 9994 in the amount of $125,000.00.
Transfer is to help purchase the ERP System for Oklahoma County. (Document
Received)
52.
Discussion and
possible action on Resolution BB 538-14: Cash fund appropriation for Capital Improvement-Regular 1200 Line
Item for ERP System in the amount of $657,000.00. To appropriate funds for the ERP System when
deposited. (Document Received.)
53.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
54.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
55.
Discussion and possible action to allow Community
Health Charities to be offered to Oklahoma County employees. This item requested by Carolynn Caudill,
County Clerk and Secretary to the Board.
56.
Discussion and
possible action on update from the Health and Wellness Committee. This committee was requested to give monthly
updates to the Budget Board. This item
requested by Jane Gaston and Dan Matthews Co-Chairs of the Committee.
57.
Board
Comments/ Comments from the Elected Officials.
58. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
59. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
60. Executive Session for the purpose of discussing the following:
A.
Pursuant to Title 19, Section 307 (B)(7) to engage
in discussions on matters related to Patricia Evans, where public disclosure of
the information discussed would violate confidentiality requirements of state
and federal law.
61.
Action
regarding the confidential communications engaged in by the Board on matters
related to Patricia Evans.
62. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY