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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
August 21, 2014
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1. Call meeting to order.
2. Discussion and possible action to select a temporary Chairperson for the Budget Board meeting of August 21, 2014.
3. Notice of the meeting was properly posted Tuesday, August 19, 2014.
4. Discussion and possible action on the minutes for the regular meeting dated Thursday, June 19, 2014. (Documents Received)
5. Discussion and possible action on the minutes for the regular meeting dated Tuesday, July 1, 2014. (Documents Received)
6. Discussion and possible action on the minutes for the special meeting dated Friday, July 11, 2014. (Documents Received)
7. Discussion and possible action on the minutes for the regular meeting dated Thursday, July 17, 2014. (Documents Received)
The following items, No. 8 through 53 are Consent Items and are routine in nature:
8.
Discussion and
possible action on Resolution BB
70-15: Cash fund appropriations for Highway Cash 1110 in the amount of $1,042,410.14. To appropriate receipts for the month of July,
2014. (Document Received.)
9.
Discussion and
possible action on Resolution BB
71-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $78,237.98. To appropriate receipts for the month of July,
2014. (Document Received.)
10.
Discussion and
possible action on Resolution BB
72-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $12,525.00. To appropriate
receipts for the month of July, 2014. (Document Received.)
11.
Discussion and
possible action on Resolution BB
73-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in
the amount of $7,715.81. To appropriate receipts for the month of July, 2014.
(Document Received.)
12.
Discussion and
possible action on Resolution BB
74-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $66,897.05.
To appropriate receipts for the month of July, 2014. (Document
Received.)
13.
Discussion and
possible action on Resolution BB
75-15: Cash fund appropriations for County Clerk’s Records Preservation
Fund 1152 in the amount of $77,915.34.
To appropriate receipts for the month of July, 2014. (Document
Received.)
14.
Discussion and
possible action on Resolution BB
76-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount
of $359,346.65. To appropriate receipts
for the month of July, 2014. (Document Received.)
15.
Discussion and
possible action on Resolution BB
77-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $881,209.11. To appropriate receipts for the month of July, 2014.
(Document Received.)
16.
Discussion and
possible action on Resolution BB
78-15: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $56,774.10. To appropriate receipts for the month of July, 2014. (Document
Received.)
17.
Discussion and
possible action on Resolution BB
79-15: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,203.50. To appropriate receipts for the month of July, 2014.
(Document Received.)
18.
Discussion and
possible action on Resolution BB
80-15: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,577.28. To appropriate
receipts for the month of July, 2014. (Document Received.)
19.
Discussion and
possible action on Resolution BB
81-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $278.52. To appropriate receipts for the month of July, 2014.
(Document Received.)
20.
Discussion and
possible action on Resolution BB
82-15: Cash fund appropriation for Juvenile Grant Fund 1233 in the amount
of $60,617.00. To appropriate receipts for the month of July, 2014. (Document
Received.)
21.
Discussion and
possible action on Resolution BB
83-15: Cash fund appropriations for Planning Commission 1240 the amount of $41,370.25.
To appropriate receipts for the month of July, 2014. (Document Received.)
22.
Discussion and
possible action on Resolution BB
84-15: Cash fund appropriations for Court Services Fund 1260 in the amount
of $7,890.00. To appropriate receipts for the month of July, 2014. (Document
Received.)
23.
Discussion and
possible action on Resolution BB
85-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $88,335.18. To appropriate receipts
for the month of July, 2014. (Document Received.)
24.
Discussion and
possible action on Resolution BB
86-15: Cash fund appropriations for Mental Health Court Fund 1282 in the
amount of $5,500.00. To appropriate
receipts for the month of July, 2014. (Document Received.)
25.
Discussion and possible
action on Resolution BB
87-15: Cash fund appropriations for Shine Fund 1290 in the amount of $25,150.00.
To appropriate receipts for the month of July, 2014. (Document Received.)
26.
Discussion
and possible action on Resolution BB
88-15: Cash fund appropriations for MIS Special Revenue Fund 1300 in the
amount of $1,620.00. To appropriate receipts for the month of July, 2014.
(Document Received.)
27.
Discussion and
possible action on Resolution BB
89-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $74.58. To appropriate interest receipts for the month of July, 2014.
(Document Received.)
28.
Discussion and
possible action on Resolution BB
90-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.22. To appropriate interest receipts for the month of July, 2014.
(Document Received.)
29.
Discussion and
possible action on Resolution BB
91-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $48.37. To appropriate
receipts for the month of July, 2014. (Document Received.)
30.
Discussion and
possible action on Resolution BB
92-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $39.96. To appropriate
interest receipts for the month of July, 2014. (Document Received.)
31.
Discussion and
possible action on Resolution BB
93-15: Cash fund appropriations for County BNSF Bond Fund 2008 2033 in the
amount of $200,000.00. To appropriate
bond proceeds received 8-14-14 MR #68037. (Document Received.)
32.
Discussion and
possible action on Resolution BB
94-15: Cash fund appropriations for Jail Facility Fund 2040 in the amount
of $22.50. To appropriate tax receipts
for the month of July, 2014. (Documents Received)
33.
Discussion and
possible action on Resolution BB
95-15: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.16. To appropriate receipts for the month of July, 2014. (Document
Received.)
34.
Discussion and possible action on Resolution BB
96-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $99.61. To appropriate interest
receipts for the month of July, 2014. (Document Received.)
35.
Discussion and
possible action on Resolution BB
97-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $139,786.30. To appropriate receipts for the month of July 2014. (Document
Received.)
36.
Discussion and
possible action on Resolution BB
98-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of August
contingent upon funds being deposited on September 1, 2014. (Document Received)
37.
Discussion and
possible action on Resolution BB
99-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $1,105.78. To appropriate receipts for the month of July, 2014.
(Document Received.)
38.
Discussion and
possible action on Resolution BB
100-15: Cash fund appropriations for Law Library Fund 6010 in the amount of
$39,790.27. To appropriate receipts for the month July, 2014. (Document
Received.)
39.
Discussion and
possible action on Resolution BB
101-15: Carry-over appropriations for Highway Cash District 3, 1110-9300 in
the amount of $154,271.46. To carry forward funds from fiscal year 2013-14 to
the current fiscal year 2014-15. (Document Received.)
40.
Discussion and
possible action on Resolution BB
102-15: Carry-over appropriations for CBRI Fund, 1111 in the amount of $1,306,968.82.
To carry forward funds from fiscal year 2013-14 to the current fiscal year
2014-15. (Document Received.)
41.
Discussion and
possible action on Resolution BB
103-15: Carry-over appropriations for Sheriff Service Fee Fund 1160 in the
amount of $37,836.05. To carry forward funds from fiscal year 2013-14 to the
current fiscal year 2014-15. (Document Received.)
42.
Discussion and
possible action on Resolution BB
104-15: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $88,127.55. To carry forward funds from fiscal year 2013-14 to
the current fiscal year 2014-15. (Document Received.)
43.
Discussion and
possible action on Resolution BB
105-15: Carry-over appropriations for Sheriff Special Revenue Grant Fund
1162 in the amount of $10,984.22. To carry forward funds from fiscal year
2013-14 to the current fiscal year 2014-15. (Document Received.)
44.
Discussion and
possible action on Resolution BB
106-15: Carry-over appropriations for Capital Improvement Regular Fund
2010-1215 TIF-Annex Building, in the amount of $1,962,567.04. To carry forward
funds from fiscal year 2013-14 to the current fiscal year 2014-15. (Document
Received.)
45.
Discussion and
possible action on Resolution BB
107-15: Carry-over appropriations for Capital Improvement Regular Fund
2010-1216 TIF-Jail Facility, in the amount of $1,303,220.24. To carry forward
funds from fiscal year 2013-14 to the current fiscal year 2014-15. (Document
Received.)
46.
Discussion and
possible action on Resolution BB
108-15: Carry-over appropriations for Employee Benefits Fund 4010, in the
amount of $129,555.96. To carry forward funds from fiscal year 2013-14 to the
current fiscal year 2014-15. (Document Received.)
47.
Discussion and
possible action on Resolution BB
109-15: Carry-over appropriations for Workers Compensation Fund 4020, in
the amount of $9,790.45. To carry forward funds from fiscal year 2013-14 to the
current fiscal year 2014-15. (Document Received.)
48.
Discussion and
possible action on Resolution BB
110-15: Inter-fund transfer of Cash from General Fund 1001 to Employee
Benefits Fund 4010 in the amount of $1,450,000.00. To transfer cash from General Fund and
appropriate it to the Employee Benefits Fund to pay claims and administrative
fees for the County for fiscal year 2014-15, as approved by the Budget Board
and Excise Board in the Oklahoma County Annual Adopted Budget for fiscal year
2014-15. (Document Received.)
49.
Discussion and
possible action on Resolution BB
111-15: Inter-fund transfer of Cash from General Fund 1001 to Worker’s
Compensation Fund 4020 in the amount of $300,000.00. To Transfer cash from General Fund and
appropriate it to the Worker’s Compensation Fund to pay claims for the County
for fiscal year 2014-15, as approved by the Budget Board and Excise Board in the
Oklahoma County Annual Adopted Budget for fiscal year 2014-15. (Document Received.)
50.
Discussion and
possible action on Resolution BB
112-15: Transfer of appropriations for Election Board 1001-2500 in the
amount of $16,985.00 from Benefits and Operation to Capital. Transfer is
necessary to cover equipment lease and for the purchase of 4 ballot election
supply carriers to properly and adequately store
ballots for a remote polling site. (Document Received.)
51.
Discussion and
possible action on Resolution BB
113-15: Transfer of appropriations for Sheriff Service Fee Fund 1160-5160
in the amount of $4,020.89 from Salary and Benefits to Operation. Transfer is
necessary to purchase supplies. (Document Received.)
52.
Discussion and
possible action on Resolution BB
114-15: Transfer of appropriations for Sheriff Special Revenue Fund
1161-5108, 5110 & 5111 in the amount of $34,282.58 from Benefits, Travel, Operation & Capital to Operation. Transfer is necessary
to purchase supplies and cover inmate food costs for June 2014. (Document
Received.)
53.
Discussion and
possible action on Resolution BB
547-14: Transfer of appropriations for Emergency Management 1001-5500 in
the amount of $1,000.00 from Travel to Operation. Transfer is necessary to
cover utility bills. (Document Received.)
END
OF CONSENT ITEMS
54.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert, County Clerk’s Chief
Deputy/Finance Director. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
(Document Received)
55.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
56.
Discussion and possible action regarding approval of
the annual Health Risk assessments and premium free month for the Oklahoma
County Health Plan participants. This
item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
57.
Board
Comments/ Comments from the Elected Officials.
58. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
59. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
60. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY