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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
September 18, 2014
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1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, September 16, 2014.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, August 21, 2014. (Documents Received)
The following items, No. 4 through 50 are Consent Items and are routine in nature:
4.
Discussion and
possible action on Resolution BB 115-15: Cash fund appropriations for Highway Cash 1110 in the amount of $1,422,374.22. To appropriate receipts for the month of August,
2014. (Document Received.)
5.
Discussion and
possible action on Resolution BB 116-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $82,811.82. To appropriate receipts for the month of August,
2014. (Document Received.)
6.
Discussion and
possible action on Resolution BB 117-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $11,935.00. To appropriate
receipts for the month of August, 2014. (Document Received.)
7.
Discussion and
possible action on Resolution BB 118-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,868.31. To appropriate receipts for the month of August, 2014.
(Document Received.)
8.
Discussion and
possible action on Resolution BB 119-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $71,604.59.
To appropriate receipts for the month of August, 2014. (Document
Received.)
9.
Discussion and
possible action on Resolution BB 120-15: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $83,907.50. To
appropriate receipts for the month of August, 2014. (Document Received.)
10.
Discussion and
possible action on Resolution BB 121-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $294,012.67. To appropriate
receipts for the month of August, 2014. (Document Received.)
11.
Discussion and
possible action on Resolution BB 122-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $902,726.26. To appropriate receipts for the month of August,
2014. (Document Received.)
12.
Discussion and
possible action on Resolution BB 123-15: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount
of $19,195.76. To appropriate receipts for the month of August, 2014. (Document
Received.)
13.
Discussion and
possible action on Resolution BB 124-15: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $1,838.00. To appropriate receipts for the month of August, 2014.
(Document Received.)
14.
Discussion and
possible action on Resolution BB 125-15: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $3,194.96. To appropriate
receipts for the month of August, 2014. (Document Received.)
15.
Discussion and
possible action on Resolution BB 126-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $475.00. To appropriate receipts for the month of August, 2014.
(Document Received.)
16.
Discussion and
possible action on Resolution BB 127-15: Cash fund appropriations for Planning Commission 1240 the amount of $19,517.25.
To appropriate receipts for the month of August, 2014. (Document Received.)
17.
Discussion and
possible action on Resolution BB 128-15: Cash fund appropriations for Emergency Management Fund 1251 in the
amount of $104,994.50. To appropriate receipts for the month of August, 2014.
18.
Discussion and
possible action on Resolution BB 129-15: Cash fund appropriations for Court Services Fund 1260 in the amount
of $8,768.79. To appropriate receipts for the month of August, 2014. (Document
Received.)
19.
Discussion and
possible action on Resolution BB 130-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $12,807.00. To appropriate receipts
for the month of August, 2014. (Document Received.)
20.
Discussion and
possible action on Resolution BB 131-15: Cash fund appropriations for Mental Health Court Fund 1282 in the
amount of $27,500.00. To appropriate
receipts for the month of August, 2014. (Document Received.)
21.
Discussion and
possible action on Resolution BB 132-15: Cash fund appropriations for Shine Fund 1290 in the amount of $84.37.
To appropriate receipts for the month of August, 2014. (Document Received.)
22.
Discussion and
possible action on Resolution BB 133-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $99.32. To appropriate interest receipts for the month of August,
2014. (Document Received.)
23.
Discussion and
possible action on Resolution BB 134-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.29. To appropriate interest receipts for the month of August, 2014.
(Document Received.)
24.
Discussion and
possible action on Resolution BB 135-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.03. To appropriate
receipts for the month of August, 2014. (Document Received.)
25.
Discussion and
possible action on Resolution BB 136-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.04. To appropriate interest
receipts for the month of August, 2014. (Document Received.)
26.
Discussion and
possible action on Resolution BB 137-15: Cash fund appropriations for Sale of Property Proceeds 2050 in the
amount of $.22. To appropriate receipts for the month of August, 2014.
(Document Received.)
27.
Discussion and possible action on Resolution BB
138-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $109.15. To appropriate interest receipts for the
month of August, 2014. (Document Received.)
28.
Discussion and
possible action on Resolution BB 139-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $228,542.48. To appropriate receipts for the month of August, 2014. (Document
Received.)
29.
Discussion and
possible action on Resolution BB 140-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of September
contingent upon funds being deposited on October 1, 2014. (Document Received)
30.
Discussion and
possible action on Resolution BB 141-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $37,001.50. To appropriate
receipts for the month of August, 2014. (Document Received.)
31.
Discussion and
possible action on Resolution BB 142-15: Cash fund appropriations for Law Library Fund 6010 in the amount of $43,616.81.
To appropriate receipts for the month August, 2014. (Document Received.)
32.
Discussion and
possible action on Resolution BB 114-15 Amended: To amend transfer for Sheriff’s special Revenue Fund 1161
from $34,282.58 to $20,500.00, from Capital to Operation. Transfer is necessary to purchase
supplies. (Document Received)
33.
Discussion and
possible action on Resolution BB 143-15: Transfer of General Fund appropriations for Public Defender 2300 in
the amount of $900.00 from Operation to Capital. Transfer is necessary to complete final
requisitioning on copiers for the Public Defender’s office for FY 2015 and to
maintain a 10% balance in the Capital account. (Document Received)
34.
Discussion and
possible action on Resolution BB 144-15: Carry-over appropriations for Highway District No. 2, 9200 and 9205
in the amount of $261,767.45. Transfer is to carry forward funds from fiscal
year 2013-14 to the current fiscal year. (Document Received.)
35.
Discussion and
possible action on Resolution BB 145-15: Carry-over appropriations for Shine Program Fund 1290 in the amount
of $3,610.42. Transfer is to carry forward funds from fiscal year 2013-14 to
the current fiscal year. (Document Received.)
36.
Discussion and
possible action on Resolution BB 146-15: Carry-over appropriations for Court Services 1260 in the amount of
$22,517.97. Transfer is to carry forward funds from fiscal year 2013-14 to the
current fiscal year. (Document Received.)
37.
Discussion and
possible action on Resolution BB 147-15: Carry-over appropriations for Sheriff Service Fee Fund 1160 in the
amount of $10,037.42. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
38.
Discussion and
possible action on Resolution BB 148-15: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in
the amount of $23,201.55. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
39.
Discussion and
possible action on Resolution BB 149-15: Transfer of appropriations for Local Emergency Planning Committee
(LEPC) 1250 in the amount of $1,000.00 from Capital to Travel. Transfer is necessary to cover anticipated
travel cost in the near future. (Document Received)
40.
Discussion and
possible action on Resolution BB 150-15: Transfer of appropriations for County Clerk Record’s Preservation
Fund 1152 in the amount of $212,543.50 from Capital to Operation. Transfer is necessary to cover professional
services for the fiscal year.
41.
Discussion and
possible action on Resolution BB 151-15: Inter-fund transfer of Cash from General Fund 1001 to Employee
Benefits Fund 4010 in the amount of $249,205.00. To transfer cash from General Fund and
appropriate it to the Employee Benefits Fund to pay claims and administrative
fees for the County for fiscal year 2014-15, as approved by the Budget Board
and Excise Board in the Oklahoma County Annual Adopted Budget for fiscal year
2014-15. (Document Received.)
42.
Discussion and
possible action on Resolution BB 152-15: Inter-fund transfer of Cash from General Fund 1001 to Worker’s
Compensation Fund 4020 in the amount of $200,000.00. To Transfer cash from General Fund and
appropriate it to the Worker’s Compensation Fund to pay claims for the County
for fiscal year 2014-15, as approved by the Budget Board and Excise Board in
the Oklahoma County Annual Adopted Budget for fiscal year 2014-15. (Document Received.)
43.
Discussion and
possible action on Resolution BB 153-15: Cash fund appropriations for Capital Improvement Regular 2010-1200 in
the amount of $226,616.21; Transfer is to carry forward funds from FY 2013-14
to the current fiscal year. (Document Received.)
44.
Discussion and
possible action on Resolution BB 154-15: Cash fund appropriations for Capital Improvement Regular 2010-1215 in
the amount of $105,345.42. Transfer is to carry forward funds from FY 2013-14
in to the current fiscal year. (Document Received.)
45.
Discussion and
possible action on Resolution BB 155-15: Cash fund appropriations for Capital Improvement Regular-2010-1216 in
the amount of $131,170.00. Transfer is
to carry forward funds from FY 2013-14 to the current fiscal year. (Document
Received.)
46.
Discussion and
possible action on Resolution BB 156-15: Carry-over appropriations for Highway Cash District No. 3, 9300 in
the amount of $21,110.13. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
47.
Discussion and
possible action on Resolution BB 157-15: Carry-over appropriations for County Clerk Lien Fee Fund 1150 in the
amount of $4,187.94. Transfer is to
carry forward funds from fiscal year 2013-14 to the current fiscal year.
(Document Received.)
48.
Discussion and
possible action on Resolution BB 158-15: Carry-over appropriations for County Clerk’s UCC Central Filing Fund
1151 in the amount of $64,228.88. Transfer is to carry forward funds from
fiscal year 2013-14 to the current fiscal year. (Document Received.)
49.
Discussion and
possible action on Resolution BB 159-15: Carry-over appropriations for County Clerk’s Records Mgmt. and
Preservation Fund 1152 in the amount of $28,653.24. Transfer is to carry
forward funds from fiscal year 2013-14 to the current fiscal year. (Document
Received.)
50.
Discussion and
possible action on Resolution BB 160-15: Carry-over appropriations for CBRI Fund 1111 in the amount of
$1,550.00. Transfer is to carry forward funds from fiscal year 2013-14 to the
current fiscal year. (Document Received.)
END
OF CONSENT ITEMS
51.
Discussion and
possible action regarding the Greater Oklahoma City Chamber of Commerce efforts
in Economic Development at Tinker Air Force Base presented by Gary Pence. This item requested by Brian Maughan, County
Commissioner District No. 2 and Chairman of the Board.
52.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
53.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
54.
Discussion and possible action to approve Amendment 8 covering services
from McBride Orthopedic Hospital for the Oklahoma County Health Benefit Plan.
This item requested by Carolynn Caudill, County Clerk and Secretary to the
Board. (Document Received.)
55.
Discussion and possible action to approve a Provider
Services Agreement between Oklahoma County and McBride Orthopedic
Hospital for the Oklahoma County Health Benefit Plan. This item requested by Carolynn Caudill,
County Clerk and Secretary to the Board. (Document Received.)
56.
Discussion and possible action regarding request to
create a new cost center and deposit
code to the Sheriff’s Grant Fund 1162 for the Traffic Safety Grant 2015,
cost center number 5618, project AL-15-03-04-08/OP-15-03-03-08/PT-15-03-16-08
with a grant budget of $291,000.00, Deposit Code MR# 9465018 titled Traffic
Safety 2015. This item requested by John
Whetsel, County Sheriff and member of the Board.
57.
Discussion and possible action on Resolution BB 161-15: Cash fund
appropriation for BNSF Bonds 2014 Fund 2033 in the amount of $9,945,931.94. To
appropriate bond money contingent upon the funds being wired and deposited to
our account. (Document Received)
58. Discussion and possible action regarding Supplemental Appropriation Amending the Oklahoma County Budget for General Fund; Employee Benefits; Workers Compensation; Self Insurance; and Capital Improvement - Regular Funds for the fiscal year 2014-15. Total Budget Supplemental in the amount of $3,160,929.00. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
59. Discussion and possible action regarding transfer of General Fund appropriations from General Government 1100-54000 Operation account to General Fund Reserve 1001-9995 in the amount of $1,000,000. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
60. Discussion and possible action regarding a supplement to the Budgeted Transfer from General Fund Cash to the Employee Benefits Fund 4010-54000 in an amount not to exceed $3,100,000.00 in order to cover the cost of medical, dental, and vision claims as well as life insurance premiums and administration cost. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)
61. Discussion and possible action regarding a supplement to the County Audit 1900 in an amount of $22,277.00 subject to Title O.S. 62 § 331. This increase equals 1/10th mill. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
62.
Discussion and possible action regarding a
supplement to the FY 2014-15 Visual
Inspection Budget in the amount of $618,000. This
supplement is necessary for the purchase of a CAMA system. This item requested by Leonard Sullivan,
County Assessor and member of the Board. (Document Received.)
63.
Discussion and possible action to increase the General Fund
departments’ budgets in an amount equal to the annual cost of the
increase in the employer’s contribution for health care benefits. Total cost of this item in not to exceed $667,653.00. This item requested by Tim Rhodes, Court Clerk
and member of the Board. (Document Received.)
64.
Discussion and possible action regarding a
supplement to the Election Board’s FY 2014-15
budget in the amount of $120,230.00.
Current appropriations do not include funds for the upcoming elections
of Runoff Primary, General and Municipal/School District Elections. This item is requested by Doug Sanderson,
County Election Board Secretary. (Document Received.)
65.
Discussion and possible action to supplement the
Court Clerk’s FY 2014-15 budget to fund five court clerk employees at the
county non-management employee monthly average salary of $2,900.00 monthly,
plus family health coverage benefits, for a total of $271,610.00 annually. This
item requested by Tim Rhodes, Court Clerk and member of the Board.
66.
Discussion and possible action regarding request
for Supplement to the Capital Improvement-Regular Fund 2010-1200 in the amount
of $16,000.00 to be line itemed for a work platform to be constructed and
installed in the Court House Elevator shaft at the 10th floor. The steel platform replaces wooden planking
and provides a safe working condition for elevator service personnel. This item
requested by Keith Monroe, Facilities Management Director.
67.
Discussion and possible action regarding request
for Primary
Supplement to the County Sheriff’s General Fund 5100 in the amount of
$4,127,179.78. This request is to cover Department of Correction’s Loss in
Revenue, FY 2014 Inmate Medical Aggregate Cap Overage and FY 2015 Inmate
Medical Increase. This item requested by
John Whetsel, County Sheriff and member of the Board. (Document Received.)
68.
Discussion and possible action regarding request for
Supplement to the
County Sheriff’s General Fund 5100 in the amount of $6,960,000.00 This request is to cover a 17.5% Pay Increase
for Sheriff Employees and to fund 50 authorized Detention Officers
positions. This item requested by John
Whetsel, County Sheriff and member of the Board. (Document Received)
69.
Discussion and possible action to create a
Budget Board Watch List. A Budget Board
Agenda Item will be required to place item on the Watch List. This item requested by Brian Maughan,
Commissioner District No. 2 and Chairman of the Board.
70.
Board
Comments/ Comments from the Elected Officials.
71. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
72. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
73. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY