BRIAN MAUGHAN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

RAYMOND L. VAUGHN, JR.

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

TIM RHODES

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr, Conference Room 201

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

10:00 a.m., Thursday, October 16, 2014

.

  AGENDA

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Tuesday, October 14, 2014.

 

3.                  Discussion and possible action on the minutes for the regular meeting dated Thursday, September 18, 2014 and the special meeting dated Friday, September 26, 2014. (Documents Received)

 

The following items, No. 4 through 39 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action on Resolution BB 164-15: Cash fund appropriations for Highway Cash 1110 in the amount of $1,751,501.04.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

5.                  Discussion and possible action on Resolution BB 165-15: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $74,953.81. To appropriate receipts for the month of September, 2014. (Document Received.)

 

6.                  Discussion and possible action on Resolution BB 166-15: Cash fund appropriations for Tax Assessment District Fund 1118 in the amount of $15,160.50.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

7.                  Discussion and possible action on Resolution BB 167-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $11,995.00.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

8.                  Discussion and possible action on Resolution BB 168-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $8,196.28. To appropriate receipts for the month of September, 2014. (Document Received.)

 

9.                  Discussion and possible action on Resolution BB 169-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $64,387.06.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

10.              Discussion and possible action on Resolution BB 170-15: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $68,473.25.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

11.              Discussion and possible action on Resolution BB 171-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $288,895.75.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

12.              Discussion and possible action on Resolution BB 172-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $727,280.34. To appropriate receipts for the month of September, 2014. (Document Received.)

 

13.              Discussion and possible action on Resolution BB 173-15: Cash fund appropriations for Sheriff’s Grant Fund 1162 in the amount of $19,766.76. To appropriate receipts for the month of September, 2014. (Document Received.)

 

14.              Discussion and possible action on Resolution BB 174-15: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the amount of $1,202.25. To appropriate receipts for the month of September, 2014. (Document Received.)

 

15.              Discussion and possible action on Resolution BB 175-15: Cash fund appropriations for Juvenile Probation Fund 1231 in the amount of $4,069.84.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

16.              Discussion and possible action on Resolution BB 176-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in the amount of $380.00. To appropriate receipts for the month of September, 2014. (Document Received.)

 

17.              Discussion and possible action on Resolution BB 177-15: Cash fund appropriations for Planning Commission 1240 the amount of $23,873.81. To appropriate receipts for the month of September, 2014. (Document Received.)

 

18.              Discussion and possible action on Resolution BB 178-15: Cash fund appropriations for Emergency Management Fund 1251 in the amount of $50,847.24. To appropriate receipts for the month of September, 2014. (Document Attached)

 

19.              Discussion and possible action on Resolution BB 179-15: Cash fund appropriations for Court Services Fund 1260 in the amount of $10,053.00. To appropriate receipts for the month of September, 2014. (Document Received.)

 

20.              Discussion and possible action on Resolution BB 180-15: Cash fund appropriations for Community Sentencing Fund 1270 in the amount of $199,249.88.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

21.              Discussion and possible action on Resolution BB 181-15: Cash fund appropriations for Drug Court Fund 1280 in the amount of $82,062.50.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

22.              Discussion and possible action on Resolution BB 182-15: Cash fund appropriations for Mental Health Court Fund 1282 in the amount of $5,500.00.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

23.              Discussion and possible action on Resolution BB 183-15: Cash fund appropriations for MIS Special Revenue Fund 1300 in the amount of $60.00.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

24.              Discussion and possible action on Resolution BB 184-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $80.33. To appropriate interest receipts for the month of September, 2014. (Document Received.)

 

25.              Discussion and possible action on Resolution BB 185-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $.24. To appropriate interest receipts for the month of September, 2014. (Document Received.)

 

26.              Discussion and possible action on Resolution BB 186-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $.02.  To appropriate receipts for the month of September, 2014. (Document Received.)

 

27.              Discussion and possible action on Resolution BB 187-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the amount of $.03.  To appropriate interest receipts for the month of September, 2014. (Document Received.)

 

28.              Discussion and possible action on Resolution BB 188-15: Cash fund appropriations for BNSF Bond 2014 Fund 2033 in the amount of $.60. To appropriate receipts for the month of September, 2014. (Document Received.)

 

29.              Discussion and possible action on Resolution BB 189-15: Cash fund appropriations for Sale of Property Proceeds Fund 2050 in the amount of $.18. To appropriate receipts for the month of September, 2014. (Document Received.)

 

30.              Discussion and possible action on Resolution BB 190-15: Cash fund appropriation for Capital Property – OSU Building 2060 in the amount of $103.87.  To appropriate interest receipts for the month of September, 2014. (Document Received.)

 

31.              Discussion and possible action on Resolution BB 191-15: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $166,119.76. To appropriate receipts for the month of September, 2014. (Document Received.)

 

32.              Discussion and possible action on Resolution BB 192-15: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,150,000.00. To appropriate premium receipts for the month of October contingent upon funds being deposited on November 1, 2014. (Document Received)

                       

33.              Discussion and possible action on Resolution BB 193-15: Cash fund appropriations for Workers Compensation Fund 4020 in the amount of $165,072.19.  To appropriate receipts for the month of September and MR#68599 deposited on October 1, 2014. (Document Received.)

 

34.              Discussion and possible action on Resolution BB 194-15: Cash fund appropriations for Law Library Fund 6010 in the amount of $48,854.08. To appropriate receipts for the month September, 2014. (Document Received.)

 

35.              Discussion and possible action on Resolution BB 151-15: Amended Inter-fund transfer of Cash from General Fund 1001 to Employee Benefits Fund 4010 in the amount of $249,205.00 $249,202.00.  To transfer cash from General Fund and appropriate it to the Employee Benefits Fund to pay claims and administrative fees for the County for fiscal year 2014-15, as approved by the Budget Board and Excise Board in the Oklahoma County Annual Adopted Budget for fiscal year 2014-15.  (Document Received.)

 

36.              Discussion and possible action on Resolution BB 195-15: Carry-over appropriations for Sheriff Special Revenue Fund 1161 in the amount of $45,539.66. Transfer is to carry forward funds from fiscal year 2013-14 to the current fiscal year. (Document Received.)

 

37.              Discussion and possible action on Resolution BB 196-15: Transfer of Sheriff Fee Fund 1160 appropriations in the amount of $10,000.00 from Capital to Operation.  Transfer is necessary to fund anticipated expenditures. (Document Received)

 

38.              Discussion and possible action on Resolution BB 197-15: Transfer of Sheriff Special Revenue Fund 1161 appropriations in the amount of $6,500.00 from Capital to Operation.  Transfer is necessary to fund anticipated expenditures. (Document Received)

 

39.              Discussion and possible action on Resolution BB 198-15: Transfer of County Clerk’s Preservation Fund 1152 appropriations in the amount of $200,000.00 from Operation to Capital.  Transfer is necessary to fund capital expenditures for the consolidation project.  (Document Received)

 

END OF CONSENT ITEMS

 

40.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance Director.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document Received)

 

41.              Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)

 

42.              Discussion and possible action to approve Amendment 1 to the Oklahoma County Flexible Benefit Plan effective November 1, 2014.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.  (Document Received)

 

43.              Discussion and possible action regarding update from “Budget Evaluation Team.”  This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board. (Document Received)

 

44.              Discussion and possible action to increase the General Fund departments’ budgets in an amount equal to the annual cost of the increase in the employer’s contribution for health care benefits.  Total cost of this item in not to exceed $667,653.00.  This item requested by Tim Rhodes, Court Clerk and member of the Board.

 

45.              Discussion and possible action to supplement the Court Clerk’s FY 2014-15 budget to fund five court clerk employees at the county non-management employee monthly average salary of $2,900.00 monthly, plus family health coverage benefits, for a total of $271,610.00 annually. This item requested by Tim Rhodes, Court Clerk and member of the Board.

 

46.              Discussion and possible action regarding request for Primary Supplement to the County Sheriff’s General Fund 5100 in the amount of $4,127,179.78. This request is to cover Department of Correction’s Loss in Revenue, FY 2014 Inmate Medical Aggregate Cap Overage and FY 2015 Inmate Medical Increase.  This item requested by John Whetsel, County Sheriff and member of the Board. (Document Received.)

 

47.              Discussion and possible action regarding request for Supplement to the County Sheriff’s General Fund 5100 in the amount of $6,960,000.00  This request is to cover a 17.5% Pay Increase for Sheriff Employees and to fund 50 authorized Detention Officers positions.  This item requested by John Whetsel, County Sheriff and member of the Board. (Document Received)

 

48.              Discussion and possible action to provide flu shots to Oklahoma County employees at no cost to the employee.  250 doses of flu vaccine will be purchased from the Oklahoma City/County Health Department at a cost of $15.00 per dose.  Oklahoma City/County Health Department will provide nurses to administer the vaccine at the Downtown complex on the afternoon of October 24th.  Oklahoma County will also purchase 330 doses of flu vaccine from IMWell Health at a cost of $9.40 per dose with 250 doses going to the Sheriff’s Office and 80 doses going to the Juvenile Bureau.  Medical staff at those facilities will administer the shots.  Total cost will not exceed $7,000.00 and would be paid from the Employee Benefits Fund.  Funds will be encumbered contingent upon approval by the Budget Board.  This item requested by Dan Matthews, HR/Health and Safety Director.  

 

49.              Discussion and possible action to receive the Milliman Actuarial Report for the Oklahoma County Health plan regarding recommended funding levels. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)

 

50.              Discussion and possible action to approve Option 1, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2015.   Employer rates effective July 1, 2015.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)        

 

51.              Discussion and possible action to approve Option 2, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2015.   Employer rates effective July 1, 2015.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)     

 

52.              Discussion and possible action to approve Option 3, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2015.   Employer rates effective July 1, 2015.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)    

 

53.              Discussion and possible action to approve Option 4, amending the Oklahoma County Health and Dental Contribution Rates for Employee/Retiree/LOA/COBRA rates effective January 1, 2015.   Employer rates effective July 1, 2015.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)    

 

54.              Discussion and possible action to approve Option 5, to keep the rates at the current levels.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

55.              Executive Session for the purpose of discussing the following:

 

A.                Pursuant to Title 19, Section 307 (B) (7) to engage in discussions on matters related to Kimberly Blakely, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.

 

56.               Action regarding the confidential communications engaged in by the Board on matters

 related to Kimberly Blakely.            

 

57.              Board Comments/ Comments from the Elected Officials.

 

58.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

59.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”

 

60.              Adjourn the meeting at                            until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

 

SIGNATURE: CAROLYNN CAUDILL, BY