|
|
|
|
|
BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
|
FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
|
CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Conference Room 201 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
|
WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m.,
Thursday, November 20, 2014
.
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, November 18, 2014.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, October 16, 2014. (Documents Received)
The following items, No. 4 through 44 are Consent Items and are routine in nature:
4.
Discussion and
possible action on Resolution BB 199-15: Cash fund appropriations for Highway Cash 1110 in the amount of
$1,514,937.48. To appropriate receipts
for the month of October, 2014. (Document Received.)
5.
Discussion and
possible action on Resolution BB 200-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $78,107.41. To appropriate receipts for the month of
October, 2014. (Document Received.)
6.
Discussion and
possible action on Resolution BB 201-15: Cash fund appropriations for Tax Assessment District Fund 1118 in the
amount of $1,614.19. To appropriate
receipts for the month of October, 2014. (Document Received.)
7.
Discussion and
possible action on Resolution BB 202-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $11,730.00. To appropriate
receipts for the month of October, 2014. (Document Received.)
8.
Discussion and
possible action on Resolution BB 203-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $8,089.91. To appropriate receipts for the month of October, 2014.
(Document Received.)
9.
Discussion and
possible action on Resolution BB 204-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $62,888.96.
To appropriate receipts for the month of October, 2014. (Document
Received.)
10.
Discussion and
possible action on Resolution BB 205-15: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $72,548.30. To
appropriate receipts for the month of October, 2014. (Document Received.)
11.
Discussion and
possible action on Resolution BB 206-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $326,163.78. To appropriate
receipts for the month of October, 2014. (Document Received.)
12.
Discussion and
possible action on Resolution BB 207-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $711,005.70. To appropriate receipts for the month of October,
2014. (Document Received.)
13.
Discussion and
possible action on Resolution BB 208-15: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in the
amount of $1,246.75. To appropriate receipts for the month of October, 2014.
(Document Received.)
14.
Discussion and
possible action on Resolution BB 209-15: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,765.68. To appropriate
receipts for the month of October, 2014. (Document Received.)
15.
Discussion and
possible action on Resolution BB 210-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $600.00. To appropriate receipts for the month of October, 2014.
(Document Received.)
16.
Discussion and
possible action on Resolution BB 211-15: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount of
$36,418.00. To appropriate receipts for the month of October, 2014. (Document
Received.)
17.
Discussion and
possible action on Resolution BB 212-15: Cash fund appropriations for Planning Commission 1240 the amount of
$10,954.75. To appropriate receipts for the month of October, 2014. (Document
Received.)
18.
Discussion and
possible action on Resolution BB 213-15: Cash fund appropriations for Emergency Management Fund 1251 in the
amount of $75,997.89. To appropriate receipts for the month of October, 2014. (Document
Attached)
19.
Discussion and
possible action on Resolution BB 214-15: Cash fund appropriations for Court Services Fund 1260 in the amount
of $9,840.00. To appropriate receipts for the month of October, 2014. (Document
Received.)
20.
Discussion and
possible action on Resolution BB 215-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $15,106.00. To appropriate
receipts for the month of October, 2014. (Document Received.)
21.
Discussion and
possible action on Resolution BB 216-15: Cash fund appropriations for SHINE Program Fund 1290 in the amount of
$221.00. To appropriate receipts for the
month of October, 2014. (Document Received.)
22.
Discussion and
possible action on Resolution BB 217-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $81.30. To appropriate interest receipts for the month of October,
2014. (Document Received.)
23.
Discussion and
possible action on Resolution BB 218-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.24. To appropriate interest receipts for the month of October,
2014. (Document Received.)
24.
Discussion and
possible action on Resolution BB 219-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.02. To appropriate
interest receipts for the month of October, 2014. (Document Received.)
25.
Discussion and
possible action on Resolution BB 220-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.03. To appropriate interest
receipts for the month of October, 2014. (Document Received.)
26.
Discussion and
possible action on Resolution BB 221-15: Cash fund appropriations for BNSF Bond 2014 Fund 2033 in the amount
of $97.44. To appropriate interest receipts for the month of October, 2014.
(Document Received.)
27.
Discussion and possible
action on Resolution BB 222-15: Cash fund appropriations for Sale of Property Proceeds Fund 2050 in
the amount of $.18. To appropriate interest receipts for the month of October,
2014. (Document Received.)
28.
Discussion and possible action on Resolution BB
223-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $101.52. To appropriate interest receipts for the
month of October, 2014. (Document Received.)
29.
Discussion and
possible action on Resolution BB 224-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $165,792.80. To appropriate receipts for the month of October, 2014.
(Document Received.)
30.
Discussion and
possible action on Resolution BB 225-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $950,000.00. To appropriate premium receipts for the month of
November contingent upon funds being deposited on December 1, 2014. (Document
Received)
31.
Discussion and
possible action on Resolution BB 226-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $1,401.84. To appropriate
receipts and interest for the month of October. (Document Received.)
32.
Discussion and
possible action on Resolution BB
227-15: Cash fund appropriations for Law Library Fund 6010 in the amount of
$42,864.05. To appropriate receipts for the month October, 2014. (Document
Received.)
33.
Discussion and
possible action on Resolution BB 228-15: Transfer of General Fund 1001-1700 appropriations in the amount of
$7,500.00 from Capital to Travel. Transfer
is necessary to fund future travel expenditures. (Document Received)
34.
Discussion and
possible action on Resolution BB 229-15: Carry-over appropriations for Highway Cash Fund 1110-9100 in the
amount of $656,220.98. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
35.
Discussion and
possible action on Resolution BB 230-15: Carry-over appropriations for Treasurer Mortgage Fee Fund 1140 in the
amount of $705.66. Transfer is to carry forward funds from fiscal year 2013-14
to the current fiscal year. (Document Received.)
36.
Discussion and
possible action on Resolution BB 231-15: Carry-over appropriations for County Clerk’s Records Preservation
Fund 1152 in the amount of $623.78. Transfer is to carry forward funds from
fiscal year 2013-14 to the current fiscal year. (Document Received.)
37.
Discussion and
possible action on Resolution BB 232-15: Carry-over appropriations for Juvenile Probation Fee Fund 1231 in the
amount of $33,272.50. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
38.
Discussion and
possible action on Resolution BB 233-15: Carry-over appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $50.00. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
39.
Discussion and
possible action on Resolution BB 234-15: Carry-over appropriations for Juvenile Grant Fund 1233 in the amount
of $8,722.99. Transfer is to carry forward funds from fiscal year 2013-14 to
the current fiscal year. (Document Received.)
40.
Discussion and
possible action on Resolution BB 235-15: Carry-over appropriations for Planning Commission Fee Fund 1240 in
the amount of $10,583.56. Transfer is to carry forward funds from fiscal year 2013-14
to the current fiscal year. (Document Received.)
41.
Discussion and
possible action on Resolution BB 236-15: Carry-over appropriations for Emergency Management Fund 1251 in the
amount of $75,083.96. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
42.
Discussion and
possible action on Resolution BB 237-15: Carry-over appropriations for Community Sentencing Fund 1270 in the
amount of $38,152.71. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
43.
Discussion and
possible action on Resolution BB 238-15: Carry-over appropriations for Community Sentencing Fund 1270 in the
amount of $2,218.35. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
44.
Discussion and
possible action on Resolution BB 239-15: Carry-over appropriations for Mental Health Court Fund 1282 in the
amount of $4,438.95. Transfer is to carry forward funds from fiscal year
2013-14 to the current fiscal year. (Document Received.)
END
OF CONSENT ITEMS
45.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board. (Document
Received)
46.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board. (Document Received)
47.
Discussion and possible action regarding update from
IMWell Clinic. This item is requested by
Carolynn Caudill, County Clerk and Secretary to the Board.
48.
Discussion and possible action to approve the
Business Associate Agreement between Oklahoma County and Human Factor
Analytics, Inc. to perform analytical analysis on IMWell Health Clinic
effectiveness. There is no cost to
Oklahoma County for this service. This
item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
49.
Discussion and possible action regarding update from
HealthSmart Administrators. This item is
requested by Carolynn Caudill, County Clerk and Secretary to the Board.
50.
Discussion and possible action to approve the Money Network
Stored Value Paycard Services
Agreement. Requested by Carolynn
Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County and
approved as to form and legality by Victoria Tindall, Assistant District
Attorney. (Document Attached)
51.
Discussion and possible action to create the Health &
Wellness Team. This team will review, research,
evaluate and recommend issues related to Health & Wellness as it relates to
Oklahoma County employees and dependents to the Budget Board. This item requested by Jane Gaston & Dan
Matthews. Approved as to form and legality
by Sandra Elliott Assistant District Attorney.
(Document Attached)
52.
Discussion and possible action regarding options to
the county’s pay interval following implementation of the new financial
system. The options available are
monthly, semi-monthly, or a combination of both. This item requested by Brian Maughan, County
Commissioners District 2 and Chairman of the Budget Board.
53. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board. (Document Received)
54. Discussion and possible action on Resolution BB 240-15: Transfer of General Fund appropriations from General Fund Reserve 9995 to Employee Benefits Supplement 9991 in the amount of $2,015.000.00. (Document Received.)
55.
Discussion and
possible action on Resolution BB 241-15: Cash fund appropriation for Employee Benefits 4010 in the amount
$2,015,000.00. To appropriate receipts
deposited from the Employee Benefit Supplements to pay medical plan expenses
through December 2014. (Document
Received)
56.
Discussion and
possible action on Resolution BB 242-15: Transfer of General Fund appropriations from General Fund Reserve
9995 to Employee Benefits Supplement 9991 in the amount of $840,705.00.
(Document Received.)
57.
Discussion and
possible action on Resolution BB 243-15: Cash fund appropriation for Employee Benefits 4010 in the amount
$840,705.00. To appropriate receipts
deposited from the Employee Benefit Supplements to pay medical plan expenses
through November 2014. (Document
Received)
58. Discussion and possible action regarding the county’s policy on whether a department is charged for the budgetary impact of an employee donating shared leave to an employee in another department within the county. This item is requested by James Saffle, Juvenile Detention Director.
59. Board Comments/ Comments from the Elected Officials.
60. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
61. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
62. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY