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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr BOE/BUDGET BOARD CONFERENCE ROOM 2ND FLOOR Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
February 19, 2015
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1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, February 17, 2015.
3. Discussion and possible action on the minutes for the regular meeting dated Thursday, January 15, 2015.
4. Discussion and possible action on the minutes for the special meeting dated Friday, January 23, 2015.
The following items, No. 5 through 37 are Consent Items and are routine in nature:
5.
Discussion and
possible action on Resolution BB
318-15: Cash fund appropriations for Highway Cash 1110 in the amount of $1,472,016.01. To appropriate receipts for the month of January,
2015.
6.
Discussion and
possible action on Resolution BB
319-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $75,841.56. To appropriate receipts for the month of January,
2015.
7.
Discussion and
possible action on Resolution BB
320-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $9,805.00. To appropriate
receipts for the month of January, 2015.
8.
Discussion and
possible action on Resolution BB
321-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in
the amount of $6,886.35. To appropriate receipts for the month of January, 2015.
9.
Discussion and
possible action on Resolution BB
322-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $59,356.45.
To appropriate receipts and interest for the month of January, 2015.
10.
Discussion and
possible action on Resolution BB
323-15: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $74,188.00. To
appropriate receipts and interest for the month of January, 2015.
11.
Discussion and
possible action on Resolution BB
324-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $277,288.37. To appropriate
receipts and interest for the month of January, 2015.
12.
Discussion and
possible action on Resolution BB
325-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $768,698.86. To appropriate receipts and interest for the month
of January, 2015.
13.
Discussion and
possible action on Resolution BB
326-15: Cash fund appropriation for Sheriff’s Grant Fund 1162 in the amount
of $26,379.82. To appropriate receipts for the month of January, 2015.
14.
Discussion and
possible action on Resolution BB
327-15: Cash fund appropriation for Assessor’s Revolving Fee Fund 1201 in
the amount of $1,451.25. To appropriate receipts for the month of January, 2015.
15.
Discussion and
possible action on Resolution BB
328-15: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,881.15. To appropriate
receipts for the month of January, 2015.
16.
Discussion and
possible action on Resolution BB
329-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $728.50. To appropriate receipts for the month of January, 2015.
17.
Discussion and
possible action on Resolution BB
330-15: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $31,295.00. To appropriate receipts for the month of January, 2015.
18.
Discussion and
possible action on Resolution BB
331-15: Cash fund appropriations for Planning Commission 1240 the amount of
$20,912.50. To appropriate receipts for the month of January, 2015.
19.
Discussion and
possible action on Resolution BB
332-15: Cash fund appropriations for Emergency Management 1251 in the
amount of $2,872.08. To appropriate receipts for the month of January, 2015.
20.
Discussion and
possible action on Resolution BB
333-15: Cash fund appropriations for Court Services Fund 1260 in the amount
of $10,541.00. To appropriate receipts for the month of January, 2015.
21.
Discussion and
possible action on Resolution BB
334-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $15,441.00. To appropriate receipts
for the month of January, 2015.
22.
Discussion and
possible action on Resolution BB
335-15: Cash fund appropriations for SHINE Program Fund 1290 in the amount
of $25,141.50. To appropriate receipts
for the month of January, 2015 and Misc. Receipt No. 69977 deposited on
February 12, 2014 from the City of Oklahoma City.
23.
Discussion and
possible action on Resolution BB
336-15: Cash fund appropriations for MIS Special Revenue Fund 1300 in the
amount of $240.00. To appropriate receipts for the month of January, 2015.
24.
Discussion and
possible action on Resolution BB
337-15: Cash fund appropriations for Capital Improvement-Regular 2010 in
the amount of $44.44. To appropriate interest receipts for the month of January,
2015.
25.
Discussion and
possible action on Resolution BB
338-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.19. To appropriate interest receipts for the month of January, 2015.
26.
Discussion and
possible action on Resolution BB
339-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.02. To appropriate interest
receipts for the month of January, 2015.
27.
Discussion and
possible action on Resolution BB
340-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.02. To appropriate interest
for the month of January, 2015.
28.
Discussion and
possible action on Resolution BB
341-15: Cash fund appropriations for BNSF Bond 2014 Fund 2033 in the amount
of $192.06. To appropriate interest receipts for the month of January, 2015.
29.
Discussion and
possible action on Resolution BB
342-15: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.15. To appropriate interest receipts for the month of January,
2015.
30.
Discussion and possible action on Resolution BB
343-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $31.69. To appropriate interest receipts for the
month of January, 2015.
31.
Discussion
and possible action on Resolution BB
344-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,668,819.55. To appropriate receipts for the month of January and deposits
for February 1 through February 13, 2015.
32.
Discussion and
possible action on Resolution BB
345-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of February
contingent upon funds being deposited on March 2, 2015
33.
Discussion and
possible action on Resolution BB
346-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $103.39. To appropriate
receipts and interest for the month of January, 2015.
34.
Discussion and
possible action on Resolution BB
347-15: Cash fund appropriations for Law Library Fund 6010 in the amount of
$42,791.41. To appropriate receipts for the month January, 2015.
35.
Discussion and
possible action on Resolution BB
350-15: Transfer of General Fund appropriations for Equalization/Excise
Board 1800 in the amount of $4,000 from Salary, Benefits and Operation to
Capital. Transfer is necessary to
purchase chairs for the Equalization/Excise Boards new conference room and to
maintain a 10% balance in the capital account.
36.
Discussion and
possible action on Resolution BB
351-15: Transfer of General Fund appropriations for OSU Extension 8100 in
the amount of $7,000 from Operation to Capital.
Transfer is necessary to purchase window treatments, installation,
accessories, and modular for the new Oklahoma County OSU Extension Center.
37.
Discussion and
possible action on Resolution BB
352-15: Transfer of appropriations for Sheriff’s Grant Fund 1162 in the
amount of $93,907.00 from Capital in JAG 2011 and JAG 2012 to JAG 2014
Capital. Transfer is to fund the new JAG
2014 Grant.
END
OF CONSENT ITEMS
38.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert, County Clerk’s Chief
Deputy/Finance Director. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board.
39.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
40.
Discussion and possible action to approve an
Organization Agreement between Dignity Memorial and Oklahoma County to allow Dignity
Memorial to perform employee meetings and offer discounted funeral
services. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Board and has been approved
as to form and legality by Lisa Erickson Endres, Assistant District Attorney.
41.
Discussion and possible action regarding update from
the Health & Wellness Team. This item
requested by Jane Gaston & Dan Matthews.
42. Discussion and possible action to add a new cost center to the Sheriff’s Grant Fund 1162 cost center 5619 for JAG 2014. Grant number 2014-DJ-BX-0985, CFDA No. 16.738 total grant budget is $93,907. This item requested by John Whetsel, County Sheriff and member of the Board.
43. Discussion and possible action on Resolution BB 348-15: Transfer of appropriations from the County Clerk’s 1700 to the Employee Benefit Supplement 9991 in the amount of $75,000. To make a one-time transfer from the County Clerk’s General Fund to the Employee Benefits Supplement 9991 for the purpose of contributing to the shortfall in the Employee Benefits Fund. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
44. Discussion and possible action on Resolution BB 349-15: Cash fund appropriation for Employee Benefits 4010 in the amount of $75,000. To appropriate the deposit from the Employee Benefits supplement Account from the one-time transfer from the County Clerk’s General Fund in order to contribute to the shortfall in the Employee Benefits Fund for claims.
45. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board.
46. Discussion and possible action on the Centralization of all Vendor Invoices business process to allow proper set up in the new Tyler-Munis system. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
47. Discussion and possible action on Payroll business process to allow proper set up in the new Tyler-Munis system. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
48. Discussion and possible action on current status of IT issues and staffing level of the County MIS department. This item requested by Carolynn Caudill, Oklahoma County Clerk.
49. Discussion and possible action on Resolution BB 353-15: Transfer of General Fund appropriation from Reserve 9995 to Employee Benefits Supplement 9991 in the amount of $237,720.00. Transfer is necessary to fund and pay claims in the Employee Benefits Fund.
50. Discussion and possible action on Resolution BB 354-15: Cash fund appropriation for Employee Benefits 4010 in the amount of $237,720.00. To appropriate supplement in order to pay medical claims from the Employee Benefits Fund.
51. Discussion and possible action on Resolution BB 278-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff 5100 in the amount of $1,000,000.00. Transfer is due to the Loss of Revenue from Department of Corrections. This item requested by John Whetsel, County Sheriff and member of the Board.
52. Discussion and possible action on Resolution BB 279-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff 5100 in the amount of $623,800.00. Transfer is for the Medical Aggregate Cap Overage for the FY 2013-14. This item requested by John Whetsel, County Sheriff and member of the Board.
53. Discussion and possible action on Resolution BB 280-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff’s 5100 in the amount of $179,527.78. Transfer is for the Inmate Medical Increase for fiscal year 2014-15. This item requested by John Whetsel, Sheriff and member of the Board.
54. Board Comments/ Comments from the Elected Officials.
55. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
56. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
57. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY