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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr BOE/BUDGET BOARD CONFERENCE ROOM 2ND FLOOR Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
March 19, 2015
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1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, March 17, 2015.
The following items, No. 4 through 38 are Consent Items and are routine in nature:
3.
Discussion and
possible action on Resolution BB 355-15: Cash fund appropriations for Highway Cash 1110 in the amount of $1,168,839.19. To appropriate receipts for the month of February,
2015.
4.
Discussion and
possible action on Resolution BB 356-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $67,779.01. To appropriate receipts for the month of February,
2015.
5.
Discussion and
possible action on Resolution BB 357-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $8,865.00. To appropriate
receipts for the month of February, 2015.
6.
Discussion and
possible action on Resolution BB 358-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $6,984.56. To appropriate receipts for the month of February, 2015.
7.
Discussion and
possible action on Resolution BB 359-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $55,059.39.
To appropriate receipts and interest for the month of February, 2015.
8.
Discussion and
possible action on Resolution BB 360-15: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $63,386.38. To
appropriate receipts and interest for the month of February, 2015.
9.
Discussion and
possible action on Resolution BB 361-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $267,437.04. To appropriate
receipts and interest for the month of February, 2015.
10.
Discussion and
possible action on Resolution BB 362-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $757,801.31. To appropriate receipts and interest for the month
of February, 2015 and Misc. Receipt No. 70167 & 70168 deposited on March 5,
2015 from the Department of Corrections.
11.
Discussion and
possible action on Resolution BB 363-15: Cash fund appropriation for Sheriff’s Grant Fund 1162 in the amount
of $161,307.35. To appropriate receipts for the month of February, 2015 and MR
#70249 deposited March 12, 2015.
12.
Discussion and
possible action on Resolution BB 364-15: Cash fund appropriations for Juvenile Probation Fund 1231 in the
amount of $2,918.60. To appropriate
receipts for the month of February, 2015.
13.
Discussion and
possible action on Resolution BB 365-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $575.00. To appropriate receipts for the month of February, 2015.
14.
Discussion and
possible action on Resolution BB 366-15: Cash fund appropriations for Juvenile Grant Fund 1233 in the amount
of $3,000.00. To appropriate receipts for the month of February, 2015.
15.
Discussion and
possible action on Resolution BB 367-15: Cash fund appropriations for Planning Commission 1240 the amount of $18,839.25.
To appropriate receipts for the month of February, 2015.
16.
Discussion and
possible action on Resolution BB 368-15: Cash fund appropriations for Court Services Fund 1260 in the amount of
$12,179.00. To appropriate receipts for the month of February, 2015.
17.
Discussion and
possible action on Resolution BB 369-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $84,149.50. To appropriate receipts
for the month of February, 2015.
18.
Discussion and
possible action on Resolution BB 370-15: Cash fund appropriations for Drug Court Fund 1280 in the amount of $55,375.00. To appropriate receipts for the month of February,
2015.
19.
Discussion and
possible action on Resolution BB 371-15: Cash fund appropriations for SHINE Program Fund 1290 in the amount of
$175.00. To appropriate receipts for the
month of February, 2015.
20.
Discussion and
possible action on Resolution BB 372-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $78.45. To appropriate interest receipts for the month of February,
2015.
21.
Discussion and
possible action on Resolution BB 373-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.31. To appropriate interest receipts for the month of February,
2015.
22.
Discussion and
possible action on Resolution BB 374-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.03. To appropriate interest
receipts for the month of February, 2015.
23.
Discussion and
possible action on Resolution BB 375-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.04. To appropriate interest
for the month of February, 2015.
24.
Discussion and
possible action on Resolution BB 376-15: Cash fund appropriations for BNSF Bond 2014 Fund 2033 in the amount
of $305.00. To appropriate interest receipts for the month of February, 2015.
25.
Discussion and
possible action on Resolution BB 377-15: Cash fund appropriations for Jail Facility Fund 2040 in the amount of
$39.92. To appropriate interest receipts for the month of February, 2015.
26.
Discussion and
possible action on Resolution BB 378-15: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.23. To appropriate interest receipts for the month of February,
2015.
27.
Discussion and possible action on Resolution BB
379-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $37.31. To appropriate interest receipts for the
month of February, 2015.
28.
Discussion
and possible action on Resolution BB 380-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $789,736.74. To appropriate receipts for the month of February and
deposits for March 1 through March 12, 2015.
29.
Discussion and
possible action on Resolution BB 381-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of March
contingent upon funds being deposited on April 1, 2015
30.
Discussion and
possible action on Resolution BB 382-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $771.16. To appropriate
receipts and interest for the month of February, 2015.
31.
Discussion and
possible action on Resolution BB 383-15: Cash fund appropriations for Law Library Fund 6010 in the amount of $43,415.01.
To appropriate receipts for the month February, 2015.
32.
Discussion and
possible action on Resolution BB 384-15: Transfer of General Fund appropriations for Equalization/Excise Board
1800 in the amount of $2,500 from Salary, and Operation to Capital. Transfer is necessary to purchase executive chairs
for the Equalization/Excise Boards conference room and to maintain a 10%
balance in the capital account.
33.
Discussion and
possible action on Resolution BB 385-15: Transfer of General Fund appropriations for Community Service 3100 in
the amount of $20,000 from Salary to Benefits.
Transfer is necessary to cover March payroll.
34.
Discussion and
possible action on Resolution BB 386-15: Transfer of General Fund appropriations for Social Services 6100 in
the amount of $27,500 from Salary and Benefits to M&O & Capital. Transfer is necessary to purchase indigent
drugs, a bus shelter for indigent clients and monitors for the computer
classroom.
35.
Discussion and
possible action on Resolution BB 387-15: Transfer of General Fund appropriations for HR/Health & Safety
2600 in the amount of $500.00 from Operation to Travel. Transfer is necessary for mileage
reimbursement expenses for staff.
36.
Discussion and
possible action on Resolution BB 388-15: Cash fund appropriations for Capital Projects Fund 2010 in the amount
of $217,830.69. To appropriate transfer from PBA 7030 Reserve Cost Center 3700
to purchase MIS Security Package approved at the March 11, 2015 PBA meeting.
37.
Discussion and
possible action on Resolution BB 390-15: Transfer of General Fund appropriations for Free Fair 7100 in the
amount of $1,312.00 from Salary to M&O.
Transfer is necessary to pay county spring livestock show and horse show
premiums.
END
OF CONSENT ITEMS
38.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board.
39.
Discussion and possible action regarding update of
the County’s Health
Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits,
HR and Payroll. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Board.
40.
Discussion and possible action regarding update from
the Health & Wellness Team. This
item requested by Jane Gaston, Chairperson.
41.
Discussion and possible action regarding
presentation by CVS/Caremark. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Board.
42.
Discussion and possible action regarding
presentation by HealthSmart. This item
requested by Carolynn Caudill, County Clerk and Secretary to the Board.
43.
Discussion and possible action regarding
presentation by Personalized
Prevention. This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
44. Discussion and possible action to add a new cost center to the Capital Projects Fund 2010 cost center 1220 for CDBG Disaster Relief Crutcho Project. This item is requested by Stacey Trumbo, PE, County Engineer.
45.
Discussion and
possible action on Resolution BB 389-15: Cash fund appropriations for Highway Cash Fund 1110 - 9300 in the
amount of $47,688.00. To appropriate receipts deposited on March 2015.
46.
Discussion and possible action regarding request to
create a new cost center and deposit
code to the Sheriff’s Grant Fund 1162 for the Telmate Technology Grant,
cost center number 5620, with a grant budget of $100,000.00, Deposit Code MR# 9465020
titled Telmate Tech Grant. This item
requested by John Whetsel, County Sheriff and member of the Board.
47.
Discussion and possible action regarding update from “Budget
Evaluation Team.” This item
requested by Brian Maughan, County Commissioner District No. 2 and Chairman to
the Board.
48.
Discussion and
possible action on Resolution BB 391-15: Transfer of General Fund appropriations from Reserve 9995 to
Purchasing 2400 in the amount of $13,776.00. Transfer is to pay for benefits
for the remainder of the fiscal year.
Transfer is requested by Jane Gaston, Purchasing Director.
49.
Discussion and possible action on Resolution BB 392-15: Transfer of General Fund appropriations from Reserve 9995 to
Social Services 6100 in the amount of $79,000.00. Transfer is to cover the
increased cost of employee prescription program. Transfer is requested by Christi Jernigan,
Social Services Director.
50. Discussion and possible action on the Centralization of all Vendor Invoices business process to allow proper set up in the new Tyler-Munis system. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
51. Discussion and possible action on Payroll business process to allow proper set up in the new Tyler-Munis system. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
52. Discussion and possible action on Resolution BB 278-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff 5100 in the amount of $1,000,000.00. Transfer is due to the Loss of Revenue from Department of Corrections. This item requested by John Whetsel, County Sheriff and member of the Board.
53. Discussion and possible action on Resolution BB 279-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff 5100 in the amount of $623,800.00. Transfer is for the Medical Aggregate Cap Overage for the FY 2013-14. This item requested by John Whetsel, County Sheriff and member of the Board.
54. Discussion and possible action on Resolution BB 280-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff’s 5100 in the amount of $179,527.78. Transfer is for the Inmate Medical Increase for fiscal year 2014-15. This item requested by John Whetsel, Sheriff and member of the Board.
55. Executive Session for the purpose of discussing the following:
A.
Pursuant
to Title 19, Section 307 (B) (7) to engage in discussions on matters related to
Sammie Vinson, where public disclosure of the information discussed would
violate confidentiality requirements of state and federal law.
56.
Action
regarding the confidential communications engaged in by the Board on matters
related to Sammie Vinson.
57. Board Comments/ Comments from the Elected Officials.
58. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
59. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
60. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY