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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr BOARD OF COMMISSIONERS MEETING ROOM 103 Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
April 16, 2015
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1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, April 14, 2015.
3. Discussion and possible action on minutes of the Regular meeting dated Thursday, February 19, 2015.
4. Discussion and possible action on the minutes of the Regular meeting dated Thursday, March 19, 2015.
The following items, No. 5 through 41 are Consen t Items and are routine in nature:
5.
Discussion and
possible action on Resolution BB 394-15: Cash fund appropriations for Highway Cash 1110 in the amount of $963,382.13. To appropriate receipts for the month of March,
2015.
6.
Discussion and
possible action on Resolution BB 395-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $56,776.28. To appropriate receipts for the month of March,
2015.
7.
Discussion and
possible action on Resolution BB 396-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $12,650.00. To appropriate
receipts for the month of March, 2015.
8.
Discussion and
possible action on Resolution BB 397-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $6,421.95. To appropriate receipts for the month of March, 2015.
9.
Discussion and
possible action on Resolution BB 398-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $51,822.79.
To appropriate receipts and interest for the month of March, 2015.
10.
Discussion and
possible action on Resolution BB 399-15: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $59,127.47. To
appropriate receipts and interest for the month of March, 2015.
11.
Discussion and
possible action on Resolution BB 400-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $375,529.93. To appropriate
receipts and interest for the month of March, 2015.
12.
Discussion and
possible action on Resolution BB 401-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $753,664.85. To appropriate receipts and interest for the month
of March, 2015.
13.
Discussion and
possible action on Resolution BB 402-15: Cash fund appropriation for Assessor’s Revolving Fund 1201 in the
amount of $1,484.50. To appropriate
receipts for the month of March, 2015.
14.
Discussion and
possible action on Resolution BB 403-15: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the
amount of $4,325.44. To appropriate receipts for the month of March, 2015.
15.
Discussion and
possible action on Resolution BB 404-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $405.00. To appropriate receipts for the month of March, 2015.
16.
Discussion and
possible action on Resolution BB 405-15: Cash fund appropriations for Planning Commission 1240 the amount of $21,777.53.
To appropriate receipts for the month of March, 2015.
17.
Discussion and possible action on Resolution BB 406-15: Cash fund appropriations for Emergency Management 1251–Fire
Management Assistance Grants 5513 in the amount of $60,210.96. To appropriate
receipts for the month of March, 2015.
18.
Discussion and
possible action on Resolution BB 407-15: Cash fund appropriations for Court Services Fund 1260 in the amount
of $10,562.00. To appropriate receipts for the month of March, 2015.
19.
Discussion and
possible action on Resolution BB 408-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $130,182.52. To appropriate receipts
for the month of March, 2015.
20.
Discussion and
possible action on Resolution BB
409-15: Cash fund appropriations for Drug Court Fund 1280 in the amount of
$28,687.50. To appropriate receipts for
the month of March, 2015.
21.
Discussion and
possible action on Resolution BB 410-15: Cash fund appropriations for Mental Health Court Fund 1282 in the amount
of $13,250.00. To appropriate receipts
for the month of March, 2015.
22.
Discussion and
possible action on Resolution BB 411-15: Cash fund appropriation for Shine Program Fund 1290 in the amount of
$320.37. To appropriate receipts for the month of March, 2015.
23.
Discussion and
possible action on Resolution BB 412-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $72.73. To appropriate interest receipts for the month of March, 2015.
24.
Discussion and
possible action on Resolution BB 413-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $.20. To appropriate interest receipts for the month of March, 2015.
25.
Discussion and
possible action on Resolution BB 414-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.02. To appropriate interest
receipts for the month of March, 2015.
26.
Discussion and
possible action on Resolution BB 415-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.02. To appropriate interest
for the month of March, 2015.
27.
Discussion and
possible action on Resolution BB 416-15: Cash fund appropriations for BNSF Bond 2014 Fund 2033 in the amount
of $18.62. To appropriate interest receipts for the month of March, 2015.
28.
Discussion and
possible action on Resolution BB 417-15: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.15. To appropriate interest receipts for the month of March, 2015.
29.
Discussion and possible action on Resolution BB
418-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $38.82. To appropriate interest receipts for the
month of March, 2015.
30.
Discussion
and possible action on Resolution BB 419-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,508,535.87. To appropriate receipts for the month of March and
deposits for April 1 through April 14, 2015.
31.
Discussion and
possible action on Resolution BB 420-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of April
contingent upon funds being deposited on May 1, 2015
32.
Discussion and
possible action on Resolution BB 421-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $3,807.59. To appropriate
receipts and interest for the month of March, 2015.
33.
Discussion and
possible action on Resolution BB 422-15: Cash fund appropriations for Law Library Fund 6010 in the amount of $43,480.88.
To appropriate receipts for the month of March, 2015.
34.
Discussion and
possible action on Resolution BB 423-15: Transfer of General Fund appropriations for Emergency Management 5500
in the amount of $8,300.00, from Travel, Operation and Capital to Salary and
Benefits. Transfer is necessary to complete the fiscal year in the Salary and
Benefits accounts.
35.
Discussion and
possible action on Resolution BB 424-15: Transfer of General Fund appropriations for Free Fair 7100 in the
amount of $369.20 from Benefits to Operation.
Transfer is needed to pay Spring Fair premiums and purchase Free Fair
supplies.
36.
Discussion and
possible action on Resolution BB 425-15: Transfer of General Fund appropriations for OSU Extension Center 8100
in the amount of $5,000 from Operation to Capital. Transfer is to purchase a sign for outside
the new building.
37.
Discussion and possible action on Resolution BB 426-15: Transfer of General Fund appropriations for County Purchasing 2400 in
the amount of $3,500 from Capital to Operation.
Transfer is necessary to pay for everyday expenses such as office
supplies, copies and bid advertising.
38.
Discussion and
possible action on Resolution BB 427-15: Transfer of General Fund appropriations for County Commissioner’s Human
Resources, Environmental Health and Safety 2600 in the amount of $1,500.00 from
Benefits to Travel. Transfer is to cover
expenses for the remainder of the fiscal year in the Travel account.
39.
Discussion and
possible action on Resolution BB 428-15: Transfer of General Fund appropriations for Juvenile Detention Center
5200 in the amount of $38,000.00 from Salary, Benefits, Travel and Operation to
Capital. Transfer is necessary to
replace the Door Control System in the Detention Facility for safety and security
issues.
40.
Discussion and
possible action on Resolution BB 429-15: Transfer of General Fund appropriations for Court Clerk 1600 in the
amount of $29,000.00 from Operation to Benefits. Transfer is to offset an anticipated shortage
in the Fringe Benefits account.
41.
Discussion and
possible action on Resolution BB 430-15: Transfer of General Fund appropriations for Court Services 3100 in
the amount of $2,500.00 from Salary to Benefits. Transfer is necessary to cover April payroll
in the Benefits account.
END
OF CONSENT ITEMS
42. Discussion and possible action regarding update from the IMWell Clinic. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
43.
Discussion and possible action regarding the Monthly Financial
Report to be presented by Danny Lambert, County Clerk’s Chief Deputy/Finance
Director. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Budget Board.
44.
Discussion and possible action regarding update of
the County’s Health
Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits,
HR and Payroll. This item requested by
Carolynn Caudill, County Clerk and Secretary to the Board.
45. Discussion and possible action to approve the Oklahoma County Health Benefit Plan Document and Summary Plan Description. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.
46.
Discussion and possible action regarding update from
the Health & Wellness Team. This
item requested by Jane Gaston, Chairperson.
47. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board.
48.
Discussion and
possible action on Resolution BB 392-15: Transfer of General Fund appropriations from Reserve 9995 to
Social Services 6100 in the amount of $79,000.00. Transfer is to cover the
increased cost of employee prescription program. Transfer is requested by Christi Jernigan,
Social Services Director. This item is
deferred from the March Budget Board meeting.
49. Discussion and possible action on Resolution BB 278-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff 5100 in the amount of $705,540.00. Transfer is due to the Loss of Revenue from Department of Corrections. This item requested by John Whetsel, County Sheriff and member of the Board.
50. Discussion and possible action on Resolution BB 280-15: Transfer of General Fund appropriations from Reserve 9995 to Sheriff’s 5100 in the amount of $179,527.78. Transfer is for the Inmate Medical Increase for fiscal year 2014-15. This item requested by John Whetsel, Sheriff and member of the Board.
51. Discussion and possible action regarding update on the Tyler-Munis Project, presented by Mike Harman, MIS Director and Project Manager.
52. Discussion and possible action on Change Management presented by Schafer Consulting as it applies to the Tyler-Munis Project. This item requested by Mike Harman, MIS Director and Project Manager.
53.
Discussion and possible action to approve the Exclusive
Use of the Caremark Specialty Pharmacies for the Oklahoma County Health
Benefit Plan effective 7/1/2015. This item is requested by Carolynn Caudill,
County Clerk and Secretary to the Board.
54.
Discussion and possible action to approve the Advanced
Control Specialty Solution for the Oklahoma County Health Benefit Plan
effective 7/1/2015. This item is requested by Carolynn Caudill, County Clerk
and Secretary to the Board.
55.
Discussion and possible action to approve the Compound
Strategy for the Oklahoma County Health Benefit Plan effective
7/1/2015. This item is requested by Carolynn Caudill, County Clerk and
Secretary to the Board.
56. Board Comments/ Comments from the Elected Officials.
57. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
58. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
59. Executive Session for the purpose of discussing the following:
A.
Pursuant
to Title 19, Section 307 (B) (7) to engage in discussions on matters related to
Marshall Cumings, where public disclosure of the
information discussed would violate confidentiality requirements of state and
federal law.
60.
Action
regarding the confidential communications engaged in by the Board on matters
related to Marshall Cumings.
61. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY