|
|
|
|
|
BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
|
FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
|
CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr BOE/BUDGET BOARD CONFERENCE ROOM 2ND FLOOR Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
|
WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
June 18, 2015
.
1. Call meeting to order.
2. Notice of the meeting was properly posted Tuesday, June 16, 2015.
3. Discussion and possible action on the minutes of the Special meeting dated Wednesday, April 22, 2015.
4. Discussion and possible action on the minutes of the Regular meeting dated Thursday, May 21, 2015.
5. Discussion and possible action on the minutes of the Special meeting dated Wednesday, June 3, 2015.
6. Discussion and possible action on minutes of the Special meeting dated Thursday, June 11, 2015.
The following items, No. 7 through 53 are consent items and are routine in nature:
7.
Discussion and
possible action on Resolution BB 482-15: Cash fund appropriations for Highway Cash 1110 in the amount of $1,480,294.22. To appropriate receipts for the month of May,
2015.
8.
Discussion and
possible action on Resolution BB 483-15: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $41,111.90. To appropriate receipts for the month of May,
2015.
9.
Discussion and
possible action on Resolution BB 484-15: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $12,365.00. To appropriate
receipts for the month of May, 2015.
10.
Discussion and
possible action on Resolution BB 485-15: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $7,488.79. To appropriate receipts for the month of May, 2015.
11.
Discussion and
possible action on Resolution BB 486-15: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $70,854.44.
To appropriate receipts and interest for the month of May, 2015.
12.
Discussion and
possible action on Resolution BB 487-15: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $79,493.38. To
appropriate receipts and interest for the month of May, 2015.
13.
Discussion and
possible action on Resolution BB 488-15: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $433,743.56. To appropriate
receipts and interest for the month of May, 2015.
14.
Discussion and
possible action on Resolution BB 489-15: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $725,870.29. To appropriate receipts and interest for the month
of May, 2015.
15.
Discussion and possible action on Resolution BB 490-15: Cash fund appropriation for Sheriff Special Revenue Grant Fund 1162
in the amount of $15,850.26. To appropriate receipts for the month of May,
2015.
16.
Discussion and
possible action on Resolution BB 491-15: Cash fund appropriation for Assessor’s Revolving Fund 1201 in the
amount of $1,630.25. To appropriate
receipts for the month of May, 2015.
17.
Discussion and
possible action on Resolution BB 492-15: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the
amount of $2,161.54. To appropriate receipts for the month of May, 2015.
18.
Discussion and
possible action on Resolution BB 493-15: Cash fund appropriations for Juvenile Work Restitution Fund 1232 in
the amount of $665.00. To appropriate receipts for the month of May, 2015.
19.
Discussion and
possible action on Resolution BB 494-15: Cash fund appropriations for Planning Commission 1240 the amount of $20,358.25.
To appropriate receipts for the month of May, 2015.
20.
Discussion and
possible action on Resolution BB 495-15: Cash fund appropriations for Court Services Fund 1260 in the amount
of $8,349.00. To appropriate receipts for the month of May, 2015.
21.
Discussion and
possible action on Resolution BB 496-15: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $15,329.00. To appropriate receipts
for the month of May, 2015.
22.
Discussion and
possible action on Resolution BB 497-15: Cash fund appropriation for Shine Program Fund 1290 in the amount of
$25,265.40. To appropriate receipts for the month of May, 2015.
23.
Discussion and
possible action on Resolution BB 498-15: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $70.35. To appropriate April receipts and interest for the month of May,
2015.
24.
Discussion and
possible action on Resolution BB 499-15: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $605,000.21. To appropriate receipts for the month of May, 2015.
25.
Discussion and
possible action on Resolution BB 500-15: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.02. To appropriate interest
receipts for the month of May, 2015.
26.
Discussion and
possible action on Resolution BB 501-15: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $.03. To appropriate interest
for the month of May, 2015.
27.
Discussion and
possible action on Resolution BB 502-15: Cash fund appropriations for BNSF Bond 2014 Fund 2033 in the amount
of $3.88. To appropriate interest receipts for the month of May and June, 2015.
28.
Discussion and
possible action on Resolution BB 503-15: Cash fund appropriation for Sale of Property Proceeds 2050 in the
amount of $.16. To appropriate interest receipts for the month of May, 2015.
29.
Discussion and possible action on Resolution BB
504-15: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $16.29. To appropriate interest receipts for the
month of May, 2015.
30.
Discussion
and possible action on Resolution BB 505-15: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $353,758.97. To appropriate receipts for the month of May and June 1st
through 10th.
31.
Discussion and
possible action on Resolution BB 506-15: Cash fund appropriations for Employee Benefits Fund 4010 in the amount
of $1,150,000.00. To appropriate premium receipts for the month of June contingent
upon funds being deposited on July 1, 2015.
32.
Discussion and
possible action on Resolution BB 507-15: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $155.47. To appropriate
receipts and interest for the month of May, 2015.
33.
Discussion and
possible action on Resolution BB 508-15: Cash fund appropriations for Law Library Fund 6010 in the amount of $45,043.46.
To appropriate receipts for the month of May, 2015.
34.
Discussion and
possible action on Resolution BB 509-15: Transfer of General Fund appropriations for OSU Extension 8100 in the
amount of $2,000.00 from Operation to Capital.
Transfer is necessary to purchase a sign with the printed logo for the
new Oklahoma County OSU Extension Building.
35.
Discussion and
possible action on Resolution BB 510-15: Transfer of appropriations from BNSF Bonds 2014 Fund 2033 in the
amount of $97,849.01 to Sinking Fund (3010).
Transfer is necessary to clear out the BNSF Fund and is per the BNSF
Closing Order.
36.
Discussion and
possible action on Resolution BB 511-15: Transfer of General Fund appropriations for Court Services 1001-3100
in the amount of $2,900.00 from Salary to Benefits. Transfer is necessary to pay Benefits for
June payroll.
37.
Discussion and
possible action on Resolution BB
512-15: Transfer of appropriations for Court Services 1260-3100 in the
amount of $ 35,500.00 from Operation to Salary and Benefits. This transfer is
to fund Salary and Benefits for June payroll.
38.
Discussion and
possible action on Resolution BB 513-15: Transfer of appropriations for Law Library 6010 in the amount of
$5,000.00 from Capital to Operation.
Transfer is needed to complete the fiscal year in the Operation account.
39.
Discussion and
possible action on Resolution BB 514-15: Transfer of General Fund appropriations for District No. 1, 9100 in
the amount of $21,000.00 from Operation to Salary, Benefits, and Capital. Transfer is necessary to complete the fiscal
year.
40.
Discussion and
possible action on Resolution BB 515-15: Transfer of General Fund appropriations for District No. 2, 9200 in
the amount of $8,567.85 from Travel, Operations, and Capital to Salary and
Benefits. Transfer is necessary to fund
June Payroll.
41.
Discussion and
possible action on Resolution BB 516-15: Transfer of General Fund appropriations for District No. 3, 9300 in
the amount of $19,327.19 from Salary, Benefits, Travel and Capital to
Operation. Transfer is necessary to
cover expenses in the Operation account.
42.
Discussion and
possible action on Resolution BB 517-15: Transfer of General Fund appropriations for MIS 2700 in the amount of
$133,000 from Salary, Benefits, Travel and Operation to Capital. Transfer is
necessary to complete the fiscal year in the Capital account.
43.
Discussion and
possible action on Resolution BB 518-15: Transfer of General Fund appropriations for Planning Commission 3000
in the amount of $750.00 from Benefits to Salary and Operation. Transfer is to fund the Salary and Cell Phone
Stipends for part time employees for June, 2015.
44.
Discussion and
possible action on Resolution BB 519-15: Transfer of General Fund appropriations for Sheriff 5100 in the
amount of $51,212.97 from Salary to Benefits.
Transfer is necessary to fund Benefits for June payroll.
45.
Discussion and
possible action on Resolution BB 520-15: Transfer of appropriation for Sheriff Service Fee Fund 1160-5100 and
5160 in the amount of $45,000.00 from Salary to Benefits and from Operation and
Capital to Benefits. Transfer is
necessary to fund June Payroll.
46.
Discussion and
possible action on Resolution BB 521-15: Transfer of General Fund appropriations for Facilities
Management-Courthouse in the amount of $58,000.00 from Salary and Travel to Benefits,
Operation, and Capital. Transfer is
necessary to cover Benefits for June payroll and to purchase carpet for the
Courthouse and Annex buildings along with support projects throughout the
complex.
47.
Discussion and
possible action on Resolution BB 522-15: Transfer of General Fund appropriations for Engineer 9400 in the
amount of $5,000 from Capital to Benefits.
Transfer is necessary to cover the Benefits for June payroll.
48.
Discussion and
possible action on Resolution BB 523-15: Transfer of General Fund appropriations for Purchasing 2400 in the
amount of $1,725 from Salary to Benefits, and Operation to Capital. Transfer is necessary to cover Benefits for
June Payroll and purchase new computers.
49.
Discussion and
possible action on Resolution BB 524-15: Transfer of General Fund appropriations for Court Clerk 1600 in the
amount of $11,500 from Salary to Benefits, and Operation to Capital. Transfer is necessary to offset an
anticipated shortage in the Benefits account and to purchase new office chairs.
50.
Discussion and
possible action on Resolution BB 525-15: Transfer of General Fund appropriations for County Clerk 1700 in the
amount of $14,000 from Benefits to Salary.
Transfer is necessary to complete the fiscal year in the Salary account.
51.
Discussion and
possible action on Resolution BB 526-15: Transfer of appropriations for Juvenile Grant Fund 5216 in the amount
of $22,000 from Benefits and Capital to Salary.
Transfer is necessary to align funds for Title IV-E June payroll.
52.
Discussion and
possible action on Resolution BB 527-15: Transfer of General Fund appropriations for Public Defender 2300 in
the amount of $9,156 from Operation to Capital.
Transfer is necessary to complete the fiscal year in the Capital
account.
53.
Discussion and
possible action on Resolution BB 529-15: Transfer of General Fund appropriations for Emergency Management 5500
in the amount of $20.00 from Salary to Benefits. Transfer is necessary to cover Benefits for
the June payroll.
END
OF CONSENT ITEMS
54.
Discussion and possible action regarding the Monthly Financial
Report to be presented Danny Lambert, Chief Deputy and Finance Director for Carolynn
Caudill, County Clerk and Secretary to the Budget Board.
55.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
56.
Discussion and possible action regarding update from
the Health & Wellness Team. This
item requested by Jane Gaston, Chairperson.
57. Discussion and possible action to approve the amendment to the administrative services contract between Oklahoma County and HealthSmart Benefit Solutions, Inc. effective 7/1/2015. This item requested by Carolyn Caudill, County Clerk and Secretary to the Board.
58. Discussion and possible action to approve the Business Associate Agreement between Van Ackeren Consulting, LLC dba Personalized Prevention and Oklahoma County effective 7/1/2015. This item requested by Carolyn Caudill, County Clerk and Secretary to the Board.
59. Discussion and possible action to approve the Client Services Agreement between Van Ackeren Consulting, LLC dba Personalized Prevention and Oklahoma County effective 7/1/2015 This item requested by Carolyn Caudill, County Clerk and Secretary to the Board.
60. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Brian Maughan, County Commissioner District No. 2 and Chairman to the Board.
61. Discussion and possible action on Resolution BB 528-15: Transfer of General Fund appropriations from Reserve 9995 to General Government 1100 in the amount of $100,000 in order to supplement the Defined Benefit Retirement Fund. This item requested by Forrest “Butch” Freeman, County Treasurer and Vice-Chairman of the Budget Board.
62. Discussion and possible action regarding update on the Tyler-Munis Project, presented by Jane Gaston, Purchasing Agenda and Project Manager.
63. Board Comments/ Comments from the Elected Officials.
64. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
65. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
66. Adjourn the meeting at until the next meeting.
NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN CAUDILL, BY