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BRIAN MAUGHAN County Commissioner Chairman |
OKLAHOMA COUNTY BUDGET BOARD REGULAR MEETING |
RAYMOND L. VAUGHN, JR. County Commissioner Member |
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FORREST “BUTCH” FREEMAN County Treasurer Vice-Chairman |
Oklahoma County Office Building |
TIM RHODES District Court Clerk Member |
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CAROLYNN CAUDILL County Clerk Secretary to the Board |
320 Robert S. Kerr, Excise/Budget Board Conference Room 2nd
Floor Oklahoma City, OK 73102 |
LEONARD SULLIVAN County Assessor Member |
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WILLA JOHNSON County Commissioner Member |
JOHN WHETSEL County Sheriff Member |
10:00 a.m., Thursday,
August 20, 2015
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1. Call meeting to order.
2. Meeting was properly posted Tuesday, August 18, 2015.
3. Discussion and possible action on minutes of the regular meeting dated Thursday, June 18, 2015.
4. Discussion and possible action on minutes of the regular meeting dated Wednesday, July 16, 2015.
5. Discussion and possible action on minutes of the special meeting dated Monday, July 27, 2015.
The following items, No. 6 through 34 are consent items and are routine in nature:
6.
Discussion and
possible action on Resolution BB 90-16: Cash fund appropriations for Highway Cash 1110 in the total amount of
$1,178,040.06. To appropriate receipts and
interest earned for the month of July, 2015 $1,157,591.97, carry-over from FY
14 in the amount of $19,908.02 for District 1, Lake Aluma Non-Compliance
transfer for motor vehicle collections in the amount of $61.34, and Town of
Arcadia Non-Compliance MR #71612 for motor vehicle collections in the amount of
$478.73.
7.
Discussion and
possible action on Resolution BB 91-16: Cash fund appropriation for County Bridge and Road Improvement Fund
1111 in the amount of $31,425.65. To appropriate receipts for the month of July,
2015.
8.
Discussion and
possible action on Resolution BB 92-16: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in
the amount of $14,105.03. To appropriate
receipts for the month of July, 2015 and carry-over from FY 14 in the amount of
.03.
9.
Discussion and
possible action on Resolution BB 93-16: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the
amount of $6,503.50. To appropriate receipts for the month of July, 2015.
10.
Discussion and
possible action on Resolution BB 94-16: Cash fund appropriations for County Clerk’s Uniform Commercial Code
Fund 1151 in the amount of $69,075.56.
To appropriate receipts and interest for the month of July, 2015.
11.
Discussion and
possible action on Resolution BB 95-16: Cash fund appropriations for County Clerk’s Records Preservation Fund
1152 in the amount of $78,080.53. To
appropriate receipts and interest for the month of July, 2015.
12.
Discussion and
possible action on Resolution BB 96-16: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the
amount of $361,302.08. To appropriate
receipts and interest for the month of July, 2015 and carry-over from FY 14 in
the amount of $1,019.24.
13.
Discussion and
possible action on Resolution BB 97-16: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in
the amount of $1,380,374.61. To appropriate receipts and interest for the month
of July, 2015.
14.
Discussion and possible action on Resolution BB 98-16: Cash fund appropriation for Sheriff Special Revenue Grant Fund 1162
in the amount of $44,435.00. To appropriate receipts for the month of July,
2015.
15.
Discussion and
possible action on Resolution BB 99-16: Cash fund appropriation for Assessor’s Revolving Fund 1201 in the
amount of $1,524.75. To appropriate
receipts for the month of July, 2015.
16.
Discussion and
possible action on Resolution BB 100-16: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the
amount of $1,478.56. To appropriate receipts for the month of July, 2015.
17.
Discussion and
possible action on Resolution BB 101-16: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in
the amount of $25.00. To appropriate receipts for the month of July, 2015.
18.
Discussion and
possible action on Resolution BB 102-16: Cash fund appropriations for Planning Commission 1240 the amount of $32,745.18.
To appropriate receipts for the month of July, 2015.
19.
Discussion and
possible action on Resolution BB 103-16: Cash fund appropriations for Court Services Fund 1260 in the amount of
$8,913.00. To appropriate receipts for the month of July, 2015.
20.
Discussion and
possible action on Resolution BB 104-16: Cash fund appropriations for Community Sentencing Fund 1270 in the
amount of $22,019.83. To appropriate
receipts for the month of July, 2015.
21.
Discussion and
possible action on Resolution BB 105-16: Cash fund appropriate receipts for Drug Court Fund 1280 in the amount
of $26,528.02. To appropriate receipts for the month of July, 2015 and
carry-over from FY 14 in the amount of $362.52.
22.
Discussion and
possible action on Resolution BB 106-16: Cash fund appropriation for Shine Program Fund 1290 in the amount of
$135.32. To appropriate receipts for the month of July, 2015.
23.
Discussion and possible
action on Resolution BB 107-16: Cash fund appropriations for Capital Improvement-Regular 2010 in the
amount of $41.15. To appropriate interest income for the month of July, 2015.
24.
Discussion and
possible action on Resolution BB 108-16: Cash fund appropriations for Capital Improvement-Tinker 2030 in the
amount of $8.23. To appropriate interest income for the month of July, 2015.
25.
Discussion and
possible action on Resolution BB 109-16: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in
the amount of $.01. To appropriate interest
receipts for the month of July, 2015.
26.
Discussion and
possible action on Resolution BB 110-16: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the
amount of $186,012.65. To appropriate
receipts and interest for the month of July, 2015 and carry-over from FY 14 in
the amount of $97,106.90.
27.
Discussion and
possible action on Resolution BB 111-16: Cash fund appropriations for
Sale of Property Proceeds Fund 2050 in the amount of $.20. To appropriate interest for the month of July,
2015 as well as December, 2014.
28.
Discussion and possible action on Resolution BB
112-16: Cash fund appropriation for Capital Property – OSU Building 2060 in
the amount of $14,237.05. To appropriate interest receipts for the
month of July, 2015 and carry-over from FY 14 in the amount of $14,229.00.
29.
Discussion
and possible action on Resolution BB 113-16: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $433,840.01. To appropriate receipts for the month of July.
30.
Discussion and
possible action on Resolution BB 114-16: Cash fund appropriations for Employee Benefits Fund 4010 in the
amount of $1,150,000.00. To appropriate premium receipts for the month of August
contingent upon funds being deposited on September 1, 2015.
31.
Discussion and
possible action on Resolution BB 115-16: Cash fund appropriations for Workers Compensation Fund 4020 in the
amount of $124.20. To appropriate
receipts and interest for the month of July, 2015.
32.
Discussion and
possible action on Resolution BB 116-16: Cash fund appropriations for Law Library Fund 6010 in the amount of $73,399.75.
To appropriate receipts for the month of July, 2015 and carry-over from FY 14
in the amount of $27,986.87.
33.
Discussion and
possible action on Resolution BB 117-16: Carry-over for FY 14 for Self Insurance Fund 4030 in the amount of
$112.46.
34.
Discussion and
possible action on Resolution BB 118-16: Carry-over for FY 15 for Highway Cash Fund 1110 in the amount of $3,444.00.
35.
Discussion and
possible action on Resolution BB 119-16: Carry-over appropriations for CBRI Fund 1111 in the amount of
$473,481.03. To carry forward funds from fiscal year 2014-15 to the current
fiscal year 2015-16.
END
OF CONSENT ITEMS
36.
Discussion and possible action regarding the Monthly Financial
Report to be presented Danny Lambert, Chief Deputy and Finance Director for Carolynn
Caudill, County Clerk and Secretary to the Budget Board.
37.
Discussion and possible action regarding update of
the County’s Health Insurance Plan to be presented by Jon Wilkerson, County
Clerk’s Director of Benefits, HR and Payroll.
This item requested by Carolynn Caudill, County Clerk and Secretary to
the Board.
38. Discussion and possible action regarding update on the Tyler-Munis Project, presented by Jane Gaston, Purchasing Agenda and Project Manager.
39. Discussion and possible action to approve the Mass Mutual Application for Worksite Insurance and acceptance of the proposal. Requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board and approved as to form and legality for Aaron Etherington, Assistant District Attorney.
40. Discussion and possible action to approve the dissolution of the county’s Budget Evaluation Team (BET). This item requested by Leonard Sullivan, County Assessor and Carolynn Caudill, County Clerk and Secretary to the Board.
41. Discussion and possible action regarding the County’s Travel Reimbursement Policy. This item requested by Forrest “Butch” Freeman, County Treasurer.
42. Discussion and possible action to recommend to the Board of County Commissioner’s to enter into a contract for fiscal year 2015-2016 with the Greater Oklahoma City Chamber of Commerce for Oklahoma County to assist in Economic Development. The contract would provide for $200,000 to be debited from Oklahoma County General Fund to support Economic Development. This item requested by Brian Maughan, County Commissioners and Chairman of the Budget Board. Approved as to form and legality by Aaron Etherington, Assistant District Attorney.
43.
Board Comments/
Comments from the Elected Officials.
44.
Citizens’ participation. Any citizen wishing to address the Oklahoma
County Budget Board on an Agenda Item may do so at this time.
45. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307 (B) (4) to engage in discussions on matters related to Gary Swann, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
b. Pursuant to 25 O.S. 307 (B) (4) to engage in discussions on matters related to Michael Hughes, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
c. Pursuant to 25 O.S. 307 (B) (4) to engage in discussions on matters related to Mike Rummel, where public disclosure of the information discussed would violate confidentiality requirements of state and federal law.
46.
Action
regarding the confidential communications engaged in by the Board on matters
related to Gary Swann.
47.
Action
regarding the confidential communications engaged in by the Board on matters
related to Michael Hughes.
48.
Action
regarding the confidential communications engaged in by the Board on matters
related to Mike
Rummel.
49.
Adjourn the meeting at until the next meeting.
NAME OF PERSON
REPORTING: CAROLYNN CAUDILL, COUNTY CLERK
TITLE: SECRETARY TO
THE OKLAHOMA COUNTY BUDGET BOARD
SIGNATURE: CAROLYNN
CAUDILL, BY DEPUTY