BRIAN MAUGHAN

County Commissioner

Chairman

OKLAHOMA COUNTY

BUDGET BOARD

REGULAR MEETING

RAYMOND L. VAUGHN, JR.

County Commissioner

Member

FORREST “BUTCH” FREEMAN

County Treasurer

Vice-Chairman

Oklahoma County Office Building

 

TIM RHODES

District Court Clerk

Member

CAROLYNN CAUDILL

County Clerk

Secretary to the Board

320 Robert S. Kerr,

Excise/Budget Board Conference Room 2nd Floor

Oklahoma City, OK 73102

LEONARD SULLIVAN

County Assessor

Member

WILLA JOHNSON

County Commissioner

Member

JOHN WHETSEL

County Sheriff

Member

10:00 a.m., Thursday, October 15, 2015

 

  AGENDA

 

1.                     Call meeting to order.

 

2.                     Meeting was properly posted Tuesday, October 13, 2015.

 

3.                     Discussion and possible action on minutes of the regular meeting dated Thursday, September 17, 2015.

 

4.                     Discussion and possible action on minutes of the special meeting dated Thursday, September 24, 2015.

 

The following items, No. 5 through 37 are consent items and are routine in nature:

 

5.                  Discussion and possible action on Resolution BB 154-16: Cash fund appropriations for Highway Cash 1110 in the total amount of $1,578,379.29.  To appropriate receipts and interest earned for the month of September, 2015.

 

6.                  Discussion and possible action on Resolution BB 155-16: Cash fund appropriation for County Bridge and Road Improvement Fund 1111 in the amount of $153,551.76.  To appropriate receipts for the month of September, 2015.

 

7.                  Discussion and possible action on Resolution BB 156-16: Cash fund appropriation for Tax Assessment District Fund 1118 in the amount of $9,498.08.  To appropriate receipts for the month of September, 2015.

 

8.                  Discussion and possible action on Resolution BB 157-16: Cash fund appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $12,430.00.  To appropriate receipts for the month of September, 2015.

 

9.                  Discussion and possible action on Resolution BB 158-16: Cash fund appropriations for County Clerk’s Lien Fee Fund 1150 in the amount of $6,671.47. To appropriate receipts for the month of September, 2015.

 

10.              Discussion and possible action on Resolution BB 159-16: Cash fund appropriations for County Clerk’s Uniform Commercial Code Fund 1151 in the amount of $66,713.99.  To appropriate receipts and interest for the month of September, 2015.

 

11.              Discussion and possible action on Resolution BB 160-16: Cash fund appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $70,477.95.  To appropriate receipts and interest for the month of September, 2015.

 

12.              Discussion and possible action on Resolution BB 161-16: Cash fund appropriations for Sheriff’s Service Fee Fund 1160 in the amount of $200,343.22.  To appropriate receipts and interest for the month of September, 2015.

 

13.              Discussion and possible action on Resolution BB 162-16: Cash fund appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $981,183.39. To appropriate receipts and interest for the month of September, 2015.

 

14.               Discussion and possible action on Resolution BB 163-16: Cash fund appropriation for Sheriff Special Revenue Grant Fund 1162 in the amount of $216,121.22. To appropriate receipts for the month of September, 2015.

 

15.              Discussion and possible action on Resolution BB 164-16: Cash fund appropriation for Assessor’s Revolving Fund 1201 in the amount of $1,103.50.  To appropriate receipts for the month of September, 2015.

 

16.              Discussion and possible action on Resolution BB 165-16: Cash fund appropriation for Juvenile Probation Fee Fund 1231 in the amount of $2,467.38. To appropriate receipts for the month of September, 2015.

 

17.              Discussion and possible action on Resolution BB 166-16: Cash fund appropriation for Juvenile Work Restitution Fund 1232 in the amount of $350.00. To appropriate receipts for the month of September, 2015.

 

18.              Discussion and possible action on Resolution BB 167-16: Cash fund appropriations for Planning Commission 1240 the amount of $19,829.63. To appropriate receipts for the month of September, 2015.

 

19.              Discussion and possible action on Resolution BB 168-16: Cash fund appropriations for Court Services Fund 1260 in the amount of $8,288.00. To appropriate receipts for the month of September, 2015.

 

20.              Discussion and possible action on Resolution BB 169-16: Cash fund appropriation for Shine Program Fund 1290 in the amount of $419.81. To appropriate receipts for the month of September, 2015.

 

21.              Discussion and possible action on Resolution BB 170-16: Cash fund appropriations for Capital Improvement-Regular 2010 in the amount of $362,896.44. To appropriate interest income for the month of September, 2015.

 

22.              Discussion and possible action on Resolution BB 171-16: Cash fund appropriations for Capital Improvement-Tinker 2030 in the amount of $32.84. To appropriate interest income for the month of September, 2015.

 

23.              Discussion and possible action on Resolution BB 172-16: Cash fund appropriations for Tinker Clearing Fund 2002 Fund 2031 in the amount of $.05.  To appropriate interest receipts for the month of September, 2015.

 

24.              Discussion and possible action on Resolution BB 173-16: Cash fund appropriations for County Bond’s 2008 Fund 2032 in the amount of $170,300.07.  To appropriate receipts and interest for the month of September, 2015, and $112,300.00 from Oklahoma Department of Commerce for payment related to the Crutcho Acquisition Project CDBG-DR Phase 1, contingent on receipt of funds before October 31, 2015.

 

25.              Discussion and possible action on Resolution BB 174-16: Cash fund appropriations for
Sale of Property Proceeds Fund 2050 in the amount of $.41.  To appropriate interest for the month of September, 2015.

 

26.              Discussion and possible action on Resolution BB 175-16: Cash fund appropriation for Capital Property – OSU Building 2060 in the amount of $9.12.  To appropriate interest receipts for the month of September, 2015.

 

27.              Discussion and possible action on Resolution BB 176-16: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $320,808.15. To appropriate receipts for the month of September, 2015.

 

28.              Discussion and possible action on Resolution BB 177-16: Cash fund appropriations for Employee Benefits Fund 4010 in the amount of $1,150,000.00. To appropriate premium receipts for the month of October contingent upon funds being deposited on November 1, 2015.

                       

29.              Discussion and possible action on Resolution BB 178-16: Cash fund appropriations for Workers Compensation Fund 4020 in the amount of $16,537.77.  To appropriate receipts and interest for the month of September, 2015.

 

30.              Discussion and possible action on Resolution BB 179-16: Cash fund appropriations for Law Library Fund 6050 in the amount of $42,056.48. To appropriate receipts for the month of September, 2015.

 

31.              Discussion and possible action on Resolution BB 180-16: Transfer of appropriations from Emergency Management Fund 12515500 in the amount of $33,148.45 Capital to 12515501 Operation.  Transfer is to correct original appropriation in November, 2013. Funds should have gone to the Fire Management Grant Fund.

 

32.              Discussion and possible action on Resolution BB 181-16: Transfer of appropriations from Capital Regular-TIF-Jail 20103200 in the amount of $307,255.15 to PBA Reserve Fund 70395445 to payback the funds approved by the Budget Board on 4-17-14 for TIF-Jail Sewer Project.

 

33.              Discussion and possible action on Resolution BB 182-16: Transfer of appropriations from Capital Improvement-TIF-Jail 20103200 in the amount of $175,000.00 to Capital Improvement Regular 20101200 to payback the funds approved by the Budget Board on 7-9-13 and 4-18-13 for TIF-Jail Sewer Project.

 

34.              Discussion and possible action on Resolution BB 183-16: Carry-over appropriations for County Clerk Lien Fee Fund 1150 in the amount $2,100.36. To carry forward funds from fiscal year 2014-15 to the current fiscal year 2015-16.

 

35.              Discussion and possible action on Resolution BB 184-16: Carry-over appropriations for County Clerk UCC Central Filing Fund 1151 in the amount of $14,089.71. To carry forward funds from fiscal year 2014-15 to the current fiscal year 2015-16.

 

36.              Discussion and possible action on Resolution BB 185-16: Carry-over appropriations for County Clerk’s Records Preservation Fund 1152 in the amount of $190,221.48. To carry forward funds from fiscal year 2014-15 to the current fiscal year 2015-16.

 

37.              Discussion and possible action of Resolution BB 189-16: Carry-over appropriations for Sheriff’s Grant Fund 1162 in the amount of $7,011.03.  To carry forward funds from fiscal year 2014-15 to the current fiscal year 2015-16.

 

END OF CONSENT ITEMS

 

38.              Discussion and possible action regarding the Monthly Financial Report to be presented Danny Lambert, Chief Deputy and Finance Director for Carolynn Caudill, County Clerk and Secretary to the Board.

 

39.              Discussion and possible action regarding update of the County’s Health Insurance Plan to be presented by Jon Wilkerson, County Clerk’s Director of Benefits, HR and Payroll.  This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

40.              Discussion and possible action regarding update on the Tyler-Munis Project, presented by Jane Gaston, Purchasing Agent and Project Manager.

 

41.              Discussion and possible action on Resolution BB 186-16: Transfer from General Fund Reserve 9995 to General Government 1011 in the amount of $50,000.00.  This transfer is necessary to pay a $50,000.00 deductible to Zurich Insurance, the Oklahoma County Insurance carrier, for addressing asbestos abatement issues as a result of Rudy Construction damaging the north side of the County Annex building.  The insurance carrier for Rudy Construction will not cover the asbestos abatement issues and Zurich Insurance will attempt to recover the $50,000.00 deductible for Oklahoma County. This item requested by Brian Maughan, County Commissioners and Chairman of the Budget Board. 

 

42.              Discussion and possible action on BB 187-16: Cash fund appropriation for Capital Improvement-Regular Fund 2010 in the amount of $313,860.53.  Funds are transferred from PBA-Reserve in order to purchase a 4100 ES Enterprise Level Fire Alarm Control for the Oklahoma County Adult Detention Center.  This item is requested by Keith Monroe, Facilities Manager.

 

43.              Discussion and possible action regarding Resolution BB 188-16 to appoint representatives to the Oklahoma County Budget Evaluation Team (BET).  This item is requested by Ray Vaughn, District 3 Commissioner and member of the Budget Board.  

 

44.              Discussion and possible action to receive the Milliman Actuarial Report for the Oklahoma County Health Plan regarding recommended funding levels.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County.

 

45.              Discussion and possible action to approve Option 1, amending the Oklahoma County Health contribution Rates for Employees/Retirees/LOA/COBRA effective January 1, 2016.  Employer rates effective July 1, 2016. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County.

 

46.              Discussion and possible action to approve Option 2, amending the Oklahoma County Heath Contribution Rates for Employees/Retirees/LOA/COBRA effective January 1, 2016.  Employer rates effective July 1, 2016.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County.

 

47.              Discussion and possible action to approve Option 3, amending the Oklahoma County Health Contribution Rates for Employees/Retirees/LOA/COBRA effective January 1, 2016.  Employer rates effective July 1, 2016.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County.

 

48.              Discussion and possible action to approve Option 4, amending the Oklahoma County Health Contribution Rates for Employees/Retirees/LOA/COBRA effective January 1, 2016.  Employer rates effective July 1, 2016.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Budget Board of Oklahoma County.

 

49.              Board Comments/ Comments from the Elected Officials.

 

50.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.

 

51.              Adjourn the meeting at __________.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                           

 

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                               DEPUTY